Job summary
This is a rewarding opportunity to join the highly regarded Property & Facilities Management (PFM) team at Frimley Health NHS Foundation Trust. You will play a key role in managing and developing the Trust's asset register using the Computer Aided Facilities Management (CAFM) system, Planet FM.
By ensuring high-quality asset data and using it effectively, you will help drive service improvements, operational efficiencies and cost savings across the Trust. This role is particularly significant as Frimley Park Hospital progresses through the New Hospital Programme, where robust asset management will be essential to a successful transition.
Main duties of the job
In this role, you will:
- Lead on the capture, management and maintenance of the Trust's asset register, ensuring it remains accurate, comprehensive and up to date
- Develop and enhance the asset dataset to provide valuable insights for maintenance planning, procurement and compliance
- Support service improvement by using data to identify efficiencies and inform decision-making across EFM services
- Work collaboratively with internal stakeholders to promote the importance of asset management and embed best practice processes
- Provide support to the EFM Information Manager in administering, configuring and reporting from the CAFM system to meet operational needs
- Contribute to the development of asset management processes that will support the transition from existing estate to the new hospital facilities
About us
There's never been a more exciting time to build your career at Frimley Health, one of the country's largest and most respected trusts
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo
Job description
Job responsibilities
This position offers a unique opportunity to contribute to a major transformation programme within the Trust. As Frimley Park Hospital is part of the New Hospital Programme, effective asset data management and system integration will be critical in supporting the decommissioning of existing estate and the smooth transition to new facilities.
Please refer to job description/ person specification attached for full list of tasks and responsibilities of role.
Please note that this role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK for the full duration of the post.
Job description
Job responsibilities
This position offers a unique opportunity to contribute to a major transformation programme within the Trust. As Frimley Park Hospital is part of the New Hospital Programme, effective asset data management and system integration will be critical in supporting the decommissioning of existing estate and the smooth transition to new facilities.
Please refer to job description/ person specification attached for full list of tasks and responsibilities of role.
Please note that this role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK for the full duration of the post.
Person Specification
Qualifications
Essential
- Bachelors degree as minimum or equivalent job experience
Specific Competencies
Essential
- Able to manage and coordinate multiple Databases and adapt to changing environments and needs;
- Advanced level of Microsoft Office suite, including Word, Excel, Project, PowerPoint, Visio and E-mail;
- Able to identify common equipment types used within the M&E infrastructure of an acute healthcare facility.
- Proven written and verbal communication skills with ability to interact effectively with internal and external customers, stakeholders, business representatives, technical and operational staff at all levels.
- Self-motivated individual, with the ability to balance quality deliverables against challenging deadlines
- Acute attention to detail, the ability to concentrate for long periods of time and a methodical approach.
Desirable
- Broad understanding of the NHS, its organisation, roles and responsibilities; Knowledge of health and social care issues and priorities;
FUNCTIONAL EXPERIENCE
Essential
- Experienced in pragmatic application of the disciplines, tools and methodologies associated with Planet FM, GS1, SFG20 and Asset Databases.
- Experienced in developing and maintaining effective working relationships with internal and external stakeholders at all levels;
- Managing competing demands and time-critical schedules, prioritising simultaneous issues and evaluating alternative action plans
- Development, implementation and configuration of complex tasks through planning and preparation
- Experience of working in a busy office environment.
- Experience of working with label printers and associated software
- Good analytical and numerical skills
Desirable
- Experience of the facilities management or construction industry
- CAFM experience, such as PlanetFM.
- Experience with GS1 and SFG20
- Experience of on-boarding assets and maintenance schedules resulting from large capital projects
- Familiarity with using assets level data to support the performance of maintenance contracts.
- Experience of process mapping to identify issues and formulating proposals to resolve them
- Work within the NHS/Acute Trust and the Community
- Familiarity with scenario modelling to support future procurement specification decisions and maintenance requirements.
Values & Behaviour
Essential
- Values and behaviours mirror those of the Trust's 'Committed to Excellence', 'Working Together', 'Facing the Future'
Special Requirements
Essential
- May be required to work out of hours
- Able to travel and work across sites
Person Specification
Qualifications
Essential
- Bachelors degree as minimum or equivalent job experience
Specific Competencies
Essential
- Able to manage and coordinate multiple Databases and adapt to changing environments and needs;
- Advanced level of Microsoft Office suite, including Word, Excel, Project, PowerPoint, Visio and E-mail;
- Able to identify common equipment types used within the M&E infrastructure of an acute healthcare facility.
- Proven written and verbal communication skills with ability to interact effectively with internal and external customers, stakeholders, business representatives, technical and operational staff at all levels.
- Self-motivated individual, with the ability to balance quality deliverables against challenging deadlines
- Acute attention to detail, the ability to concentrate for long periods of time and a methodical approach.
Desirable
- Broad understanding of the NHS, its organisation, roles and responsibilities; Knowledge of health and social care issues and priorities;
FUNCTIONAL EXPERIENCE
Essential
- Experienced in pragmatic application of the disciplines, tools and methodologies associated with Planet FM, GS1, SFG20 and Asset Databases.
- Experienced in developing and maintaining effective working relationships with internal and external stakeholders at all levels;
- Managing competing demands and time-critical schedules, prioritising simultaneous issues and evaluating alternative action plans
- Development, implementation and configuration of complex tasks through planning and preparation
- Experience of working in a busy office environment.
- Experience of working with label printers and associated software
- Good analytical and numerical skills
Desirable
- Experience of the facilities management or construction industry
- CAFM experience, such as PlanetFM.
- Experience with GS1 and SFG20
- Experience of on-boarding assets and maintenance schedules resulting from large capital projects
- Familiarity with using assets level data to support the performance of maintenance contracts.
- Experience of process mapping to identify issues and formulating proposals to resolve them
- Work within the NHS/Acute Trust and the Community
- Familiarity with scenario modelling to support future procurement specification decisions and maintenance requirements.
Values & Behaviour
Essential
- Values and behaviours mirror those of the Trust's 'Committed to Excellence', 'Working Together', 'Facing the Future'
Special Requirements
Essential
- May be required to work out of hours
- Able to travel and work across sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
