Job summary
An exciting opportunity has arisen for a highly organised and proactive Personal Assistant to join our team to support the Therapy Senior Leadership Team on a 1 year fixed term contract.
This is a varied and rewarding role, ideal for someone who thrives in a fast-paced environment and enjoys working collaboratively across teams. You will play a key part in supporting the smooth running of the leadership team, ensuring effective coordination, communication and administration.
Visa Sponsorship:This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.
Main duties of the job
- Organising and coordinating Therapy meetings, including preparing agendas, taking accurate minutes and maintaining action logs.
- Managing diaries for members of the senior leadership team.
- Supporting the organisation of training sessions and workshops.
- Maintaining and updating team webpages.
- Providing SharePoint support across Therapy teams.
- Assisting with the coordination and administration of income generation initiative.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
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Job description
Job responsibilities
The core role for the post holder will be to provide a comprehensive, administration support to the Head of Therapies and Heads of Service in Therapy Directorate.
The role requires a high level of personal organisation and prioritisation to enable a flexible and responsive approach to the needs of the service.
Please see attached job description and person specification for more information.
Job description
Job responsibilities
The core role for the post holder will be to provide a comprehensive, administration support to the Head of Therapies and Heads of Service in Therapy Directorate.
The role requires a high level of personal organisation and prioritisation to enable a flexible and responsive approach to the needs of the service.
Please see attached job description and person specification for more information.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent, including Maths and English
- RSA II or equivalent.
Desirable
- Professional Secretarial Diploma/qulaification
Experience
Essential
- Experience working in a Personal Assistant role.
- Experience organising and delivering events.
- Experience working in a busy office environment.
Desirable
- Experience working within a large organisation
- Experience working in an NHS or private hospital setting.
Skills and knowledge
Essential
- Good time management skills, able to work to strict guidelines
- Excellent IT skills and computer literacy, including Microsoft Office with particular emphasis on Word and Excel
- Self-starter, ability to plan own workload, well organised, motivated, work with minimum supervision.
- Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent, including Maths and English
- RSA II or equivalent.
Desirable
- Professional Secretarial Diploma/qulaification
Experience
Essential
- Experience working in a Personal Assistant role.
- Experience organising and delivering events.
- Experience working in a busy office environment.
Desirable
- Experience working within a large organisation
- Experience working in an NHS or private hospital setting.
Skills and knowledge
Essential
- Good time management skills, able to work to strict guidelines
- Excellent IT skills and computer literacy, including Microsoft Office with particular emphasis on Word and Excel
- Self-starter, ability to plan own workload, well organised, motivated, work with minimum supervision.
- Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
