Job summary
Would you like to play a vital role within the Pharmacy Procurement Team at Frimley Health NHS Foundation Trust?
We have an exciting opportunity for a committed and motivated individual with excellent organisational skills and a high level of accuracy to join our Pharmacy Procurement Team.
This role plays a key part in supporting the safe, timely, and cost-effective supply of medicines across our hospital sites, ensuring the highest standards of patient care.
Frimley Health NHS Foundation Trust provides services across Frimley Park Hospital, Wexham Park Hospital, and Heatherwood Hospital, and our pharmacy teams are integral to delivering safe and effective treatment to patients throughout the Trust.
Visa Sponsorship:This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.
Main duties of the job
Working within the Pharmacy Procurement Team, you will:
- Support the purchasing of medicines and pharmacy-related products.
- Process orders accurately and maintain procurement records.
- Liaise with suppliers and internal departments to resolve queries.
- Monitor stock levels and assist with inventory control.
- Ensure compliance with NHS procurement regulations and Trust policies.
- Contribute to cost improvement initiatives and efficient stock management.
- To provide costing and statistical information for the Pharmacy Department.
- You must possess good communication skills.
- Be able to work to tight deadlines in this busy and challenging environment.
- Computer literacy and attention to detail is also important
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme.
We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
Job description
Job responsibilities
- To assist the Pharmacy Purchasing Manager and their deputy, in the smooth running of the pharmacy procurement operation.
- To ensure timely processing of orders, credits, and payment of invoices for pharmaceuticals and sundries.
- To participate in the smooth operation of the Trusts Accounts Payable function in accordance with Trust procedures, good creditor payments practice and NHS payments policy.
- To ensure that all invoices and credits are processed efficiently and accurately and are consistent with goods received or returned on the pharmacy computer system.
- To resolve discrepancies as appropriate in accordance with Standard Operating Procedures, referencing contract prices where applicable, using the MPSC Contract File as reference.
- To produce, process and authorise invoices, off contract claims and credits and forward completed paperwork to the Accounts Department in accordance with the suppliers terms and conditions of payment.
- To contact creditors for invoice queries and suppliers regarding overdue deliveries.
- To release orders from the computer system and transmit by appropriate method, under the direction of the Purchasing Manager, or his/her deputy, in accordance with pre-determined schedules.
- To process orders, including urgent items, as advised by the Purchasing Manager or his/her deputy and to follow up outstanding orders with appropriate action to resolve.
- To liaise with the finance department and external suppliers regarding invoice and account queries ensuring all queries are resolved accurately and promptly, ensuring the integrity of payments and the audit trail in the computer system.
- To ensure all filing of procurement paperwork and product quality documents is kept up to date.
- To carry out all duties in a professional manner with due regard to the sensitivity and confidentiality of patient, financial and commercial information.
- To assist with the routine verification of stock levels to ensure accuracy and reliability of database information.
- Any other duties as required by the Chief Pharmacist or his/her deputy.
- To assist in the provision of training and supervision of staff in the purchasing department.
This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.
Job description
Job responsibilities
- To assist the Pharmacy Purchasing Manager and their deputy, in the smooth running of the pharmacy procurement operation.
- To ensure timely processing of orders, credits, and payment of invoices for pharmaceuticals and sundries.
- To participate in the smooth operation of the Trusts Accounts Payable function in accordance with Trust procedures, good creditor payments practice and NHS payments policy.
- To ensure that all invoices and credits are processed efficiently and accurately and are consistent with goods received or returned on the pharmacy computer system.
- To resolve discrepancies as appropriate in accordance with Standard Operating Procedures, referencing contract prices where applicable, using the MPSC Contract File as reference.
- To produce, process and authorise invoices, off contract claims and credits and forward completed paperwork to the Accounts Department in accordance with the suppliers terms and conditions of payment.
- To contact creditors for invoice queries and suppliers regarding overdue deliveries.
- To release orders from the computer system and transmit by appropriate method, under the direction of the Purchasing Manager, or his/her deputy, in accordance with pre-determined schedules.
- To process orders, including urgent items, as advised by the Purchasing Manager or his/her deputy and to follow up outstanding orders with appropriate action to resolve.
- To liaise with the finance department and external suppliers regarding invoice and account queries ensuring all queries are resolved accurately and promptly, ensuring the integrity of payments and the audit trail in the computer system.
- To ensure all filing of procurement paperwork and product quality documents is kept up to date.
- To carry out all duties in a professional manner with due regard to the sensitivity and confidentiality of patient, financial and commercial information.
- To assist with the routine verification of stock levels to ensure accuracy and reliability of database information.
- Any other duties as required by the Chief Pharmacist or his/her deputy.
- To assist in the provision of training and supervision of staff in the purchasing department.
This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.
Person Specification
Qualifications
Essential
- Educated to GCSE or equivalent to include Maths and English.
- NVQ Level 3 or equivalent experience in related subject, such as finance/accounts, purchasing or stock control.
Experience
Essential
- Experience of working in a team environment.
Desirable
- Hospital pharmacy experience.
- Knowledge of Pharmaceuticals.
- Computerised stock control.
- Previous experience in procurement and/or accounts related role.
Skills & Knowledge
Essential
- Electronic processing of orders & reconciliation of invoices and credits
- Understanding the importance of stock control
- Experience of working in a team environment
- Understanding of Standing Financial Instructions (SFIs).
- Knowledge of invoicing principles.
- Awareness of patient confidentiality issues.
- Good written and verbal communication.
- Excellent organisational skills.
- IT competency in Word and Excel with accuracy and speed.
- Excellent attention to detail.
- Ability to work methodically, under pressure and to strict deadlines.
- Able to work unsupervised and to supervise the work of others.
- Able to work as part of a team.
Desirable
- Knowledge of Pharmaceuticals
- Computerised stock control
- Previous experience in procurement and/or accounts related role
Person Specification
Qualifications
Essential
- Educated to GCSE or equivalent to include Maths and English.
- NVQ Level 3 or equivalent experience in related subject, such as finance/accounts, purchasing or stock control.
Experience
Essential
- Experience of working in a team environment.
Desirable
- Hospital pharmacy experience.
- Knowledge of Pharmaceuticals.
- Computerised stock control.
- Previous experience in procurement and/or accounts related role.
Skills & Knowledge
Essential
- Electronic processing of orders & reconciliation of invoices and credits
- Understanding the importance of stock control
- Experience of working in a team environment
- Understanding of Standing Financial Instructions (SFIs).
- Knowledge of invoicing principles.
- Awareness of patient confidentiality issues.
- Good written and verbal communication.
- Excellent organisational skills.
- IT competency in Word and Excel with accuracy and speed.
- Excellent attention to detail.
- Ability to work methodically, under pressure and to strict deadlines.
- Able to work unsupervised and to supervise the work of others.
- Able to work as part of a team.
Desirable
- Knowledge of Pharmaceuticals
- Computerised stock control
- Previous experience in procurement and/or accounts related role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
