Job summary
We are seeking committed and motivated individuals with strong organisational skills to support our distribution team.
The role requires excellent communication skills and the ability to work accurately to tight deadlines in a busy and demanding environment.
Good computer literacy and a high level of attention to detail are essential.
Applicants must have previous experience in the receipt and distribution of goods, along with an understanding of related duties.
Main duties of the job
- To support the Pharmacy Distribution Manager & Deputy Distribution Manager in facilitating a prompt and efficient pharmaceutical ward stock replenishment service.
- To communicate effectively to pharmacy staff on any issues that arise in respect to the receipt or storage of pharmaceuticals, including discrepancies or anomalies on the pharmacy computer system.
- To assist in the daily recording and managing of queries within pharmacy stores.
- To provide cover for the Pharmacy Distribution Manager & Deputy Distribution Manager in the day to day running of pharmacy stores.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
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Job description
Job responsibilities
- Participate in the distribution of stock medicines and vaccines to wards, departments, community clinics, and external sites to ensure adequate stock levels and minimise wastage.
- Assist with issuing, checking, and receipting stock orders for Wexham Park, Heatherwood Hospital, and other serviced units.
- Contribute to ward top-up services, ensuring stock is appropriate, in date, and maintained at agreed levels, including review of ward stock profiles in liaison with ward staff.
- Support stock management within automated drug cabinets (Omnicell).
- Liaise with Pharmacy Purchasing to follow up outstanding orders and manage shortages.
- Assist in monitoring service quality, managing emergency kits, maintaining safe storage conditions, and completing environmental and temperature monitoring records.
- Support supervision, training, rota cover, record keeping, waste management, SOP compliance, and deputise for senior staff as required.
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Job description
Job responsibilities
- Participate in the distribution of stock medicines and vaccines to wards, departments, community clinics, and external sites to ensure adequate stock levels and minimise wastage.
- Assist with issuing, checking, and receipting stock orders for Wexham Park, Heatherwood Hospital, and other serviced units.
- Contribute to ward top-up services, ensuring stock is appropriate, in date, and maintained at agreed levels, including review of ward stock profiles in liaison with ward staff.
- Support stock management within automated drug cabinets (Omnicell).
- Liaise with Pharmacy Purchasing to follow up outstanding orders and manage shortages.
- Assist in monitoring service quality, managing emergency kits, maintaining safe storage conditions, and completing environmental and temperature monitoring records.
- Support supervision, training, rota cover, record keeping, waste management, SOP compliance, and deputise for senior staff as required.
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Person Specification
Qualifications
Essential
- GCSE Maths & English
- NVQ 2
Desirable
- Stock Management Training
- Basic knowledge of pharmaceuticals.
- Recent Training in customer care.
Experience
Essential
- Electronic processing of orders and requisitions
- Stock control
- 6 months experience as a Pharmacy Assistant.
- Experience of order, receipt & storage of goods.
- Experience of working both on one's own and as part of a team.
- Experience communicating with a wide range of people.
- Adaptable and able to respond to changing customer demands in an innovative manner.
Desirable
- Experience Knowledge of pharmaceuticals
- Experience Microsoft Excel & Word
- Experience of supervising staff.
- Experience of ward topping up.
- Experience of using JAC and Epic computer system.
Skills & Knowledge
Essential
- Logical, methodical approach to work.
- Experience of Goods and Distribution of stock
- Good communicator.
- Attention to detail.
- Good organisational skills.
- Good Understanding of customer care.
- Ability to work under pressure and prioritise workload.
Desirable
- Basic knowledge of pharmaceuticals.
Special Requirements
Essential
- Ability to work cross-site between Wexham Park and Heatherwood Hospital.
- This job involves an element of lifting and the ability to be active for most of the working day.
Person Specification
Qualifications
Essential
- GCSE Maths & English
- NVQ 2
Desirable
- Stock Management Training
- Basic knowledge of pharmaceuticals.
- Recent Training in customer care.
Experience
Essential
- Electronic processing of orders and requisitions
- Stock control
- 6 months experience as a Pharmacy Assistant.
- Experience of order, receipt & storage of goods.
- Experience of working both on one's own and as part of a team.
- Experience communicating with a wide range of people.
- Adaptable and able to respond to changing customer demands in an innovative manner.
Desirable
- Experience Knowledge of pharmaceuticals
- Experience Microsoft Excel & Word
- Experience of supervising staff.
- Experience of ward topping up.
- Experience of using JAC and Epic computer system.
Skills & Knowledge
Essential
- Logical, methodical approach to work.
- Experience of Goods and Distribution of stock
- Good communicator.
- Attention to detail.
- Good organisational skills.
- Good Understanding of customer care.
- Ability to work under pressure and prioritise workload.
Desirable
- Basic knowledge of pharmaceuticals.
Special Requirements
Essential
- Ability to work cross-site between Wexham Park and Heatherwood Hospital.
- This job involves an element of lifting and the ability to be active for most of the working day.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
