Frimley Health NHS Foundation Trust

Medical Equipment Library Co-ordinator

The closing date is 18 December 2025

Job summary

This is an exciting opportunity to join a developing and forward-thinking service within the Clinical Engineering Department at Frimley Health NHS Foundation Trust. The Equipment Library plays a crucial role in the safe, effective and timely management of medical devices across our hospitals, and we are seeking a motivated individual to support and enhance this essential service.

Whether you bring previous experience or are looking to grow into an administrative and operational support role, this post offers the chance to contribute to high-quality patient care. You will assist in the co-ordination, issue and return of medical devices, maintaining accurate loan data and ensuring equipment is available where and when it is needed.

Main duties of the job

As an Equipment Library Technician, you will support the daily operations of the service, including:

Managing the loan, collection and return of medical devices in line with demand, risk and Trust requirements.
Ensuring all loans are fully traceable and auditable, supporting compliance with CQC standards and national medical device management guidance.
Recording accurate information on the asset management system and maintaining clean, well-organised storage and working environments.
Communicating effectively with clinical teams to arrange equipment loans, highlight overdue items and escalate issues appropriately.
Participating in routine equipment checks, basic functional testing and cleaning processes in accordance with manufacturer instructions and Trust policies.
Contributing to equipment traceability, data analysis and the improvement of internal processes and pathways.
Supporting timely deliveries and collections while adapting practices to meet service and user needs.
Working collaboratively within the team to resolve challenges, escalate concerns and maintain high service standards.

The role requires confident use of Microsoft Office and specialist database systems, with the ability to develop strong data-entry, organisation and prioritisation skills.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo

Date posted

12 December 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,859 to £31,670 a year per annum incl HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

151-LC411

Job locations

Frimley Park Clincial Engineering Department

Frimley Park Hospital

Frimley, Surrey

GU16 7UJ

Job description

Job responsibilities

Please see Job Description and Person Specification for more information.

Please note: This role does not offer sponsorship

We are looking for someone who:

Communicates clearly and professionally with colleagues, service users and external suppliers.
Is methodical, reliable and able to maintain attention to detail, particularly during data entry and equipment tracking tasks.
Can work independently as well as part of a team in a busy clinical environment.
Is comfortable handling equipment, navigating clinical areas and occasionally working in sensitive or emotional situations.
Demonstrates initiative, adaptability and a commitment to delivering a safe and efficient service.

Full training will be provided, and you will have opportunities to develop within Clinical Engineering, contributing to continuous improvement and service development.

Job description

Job responsibilities

Please see Job Description and Person Specification for more information.

Please note: This role does not offer sponsorship

We are looking for someone who:

Communicates clearly and professionally with colleagues, service users and external suppliers.
Is methodical, reliable and able to maintain attention to detail, particularly during data entry and equipment tracking tasks.
Can work independently as well as part of a team in a busy clinical environment.
Is comfortable handling equipment, navigating clinical areas and occasionally working in sensitive or emotional situations.
Demonstrates initiative, adaptability and a commitment to delivering a safe and efficient service.

Full training will be provided, and you will have opportunities to develop within Clinical Engineering, contributing to continuous improvement and service development.

Person Specification

Qualifications

Essential

BTec HNC in Electronic Engineering or equivalent and relevant medical engineering courses.

Desirable

Experience ECDL or equivalent.
To be registered under IPEM Technologist (VRCT).
Worked in 'hospital' based knowledge.

Skills and Knowledge

Essential

Knowledge of COSHH and the precautions required with in depth knowledge of manual handling protocols / legislation.
Awareness of infection control, H and S and PPE requirement for safe and effective working.

Desirable

Knowledge and familiarity of the equipment held in an equipment library.
Knowledge of infection control procedures required in a healthcare environment.

Experience

Essential

Experienced with medical device operations with previous experience in a hospital setting.
Experience in a healthcare setting working with medical devices along with working with simple databases and spread sheets.

Desirable

A good level of understanding of patient and staff risks arising from equipment failure.
Knowledge of interactions between equipment, patient and operator.

Person Specification

Qualifications

Essential

BTec HNC in Electronic Engineering or equivalent and relevant medical engineering courses.

Desirable

Experience ECDL or equivalent.
To be registered under IPEM Technologist (VRCT).
Worked in 'hospital' based knowledge.

Skills and Knowledge

Essential

Knowledge of COSHH and the precautions required with in depth knowledge of manual handling protocols / legislation.
Awareness of infection control, H and S and PPE requirement for safe and effective working.

Desirable

Knowledge and familiarity of the equipment held in an equipment library.
Knowledge of infection control procedures required in a healthcare environment.

Experience

Essential

Experienced with medical device operations with previous experience in a hospital setting.
Experience in a healthcare setting working with medical devices along with working with simple databases and spread sheets.

Desirable

A good level of understanding of patient and staff risks arising from equipment failure.
Knowledge of interactions between equipment, patient and operator.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Frimley Park Clincial Engineering Department

Frimley Park Hospital

Frimley, Surrey

GU16 7UJ

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Frimley Park Clincial Engineering Department

Frimley Park Hospital

Frimley, Surrey

GU16 7UJ

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)