Job summary
Position: Workforce Coordinator - OphthalmologyType: Full-time, 12-month Fixed-Term Contract (FTC) or secondment.
Role Overview:The Workforce Coordinator will work closely with the medical management team to manage non-career grade doctors, specialist registrars, and middle/junior grades following the rollout of a full shift rota. Key responsibilities include coordinating leave for all grades of medical staff and ensuring adequate cover.
Purpose:All roles in the Directorate aim to support the effective delivery of patient-focused healthcare. Staff are expected to be flexible and perform any tasks within their competence. Full training will be provided as needed.
Main duties of the job
Work with the management team and lead clinicians to maintain a full shift working pattern in line with service and training needs. Ensuring doctors comply with working time directives and do not exceed total working hours allowed by policy.
This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo
Job description
Job responsibilities
Work with junior doctors to ensure appropriate level of service is provided to wards and outpatient department. Communicate changes to rota and service to relevant parties. Act as a central point of contact for consultants, non-career grade doctors, Specialist Registrars and Junior Doctors, providing advice and guidance regarding Trust policies relating to leave and mandatory training. Manage the rota on a daily basis ensuring cover is provided in the event of sickness/absence. Re-deploy staff on a daily basis as necessary. Ensure that the Outpatients Department, Theatres and other relevant departments are informed of Medical Staff absence and other leave, to ensure clinical commitments are reduced or cancelled as a last resort. Manage the allocation of annual and study leave, ensuring cover is available. Participate in the induction of all medical staff.
Agree the use of locum staff in conjunction with Operations Manager/Associate Director. Monitor use of locum medical staff and spend, supporting the Operations Manager/Associate Director to manage the budget for locum spend. Ensure appropriate staffing is made available to outpatient clinics ensuring the maximum numbers of patient are seen. Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible. Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible.
Job description
Job responsibilities
Work with junior doctors to ensure appropriate level of service is provided to wards and outpatient department. Communicate changes to rota and service to relevant parties. Act as a central point of contact for consultants, non-career grade doctors, Specialist Registrars and Junior Doctors, providing advice and guidance regarding Trust policies relating to leave and mandatory training. Manage the rota on a daily basis ensuring cover is provided in the event of sickness/absence. Re-deploy staff on a daily basis as necessary. Ensure that the Outpatients Department, Theatres and other relevant departments are informed of Medical Staff absence and other leave, to ensure clinical commitments are reduced or cancelled as a last resort. Manage the allocation of annual and study leave, ensuring cover is available. Participate in the induction of all medical staff.
Agree the use of locum staff in conjunction with Operations Manager/Associate Director. Monitor use of locum medical staff and spend, supporting the Operations Manager/Associate Director to manage the budget for locum spend. Ensure appropriate staffing is made available to outpatient clinics ensuring the maximum numbers of patient are seen. Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible. Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent relevant experience
Desirable
Experience
Essential
- Excellent interpersonal skills
- Ability to prioritise and manage workload efficiently without supervision
- Working under pressure
Desirable
- Experience within a similar work setting
Skills & Knowledge
Essential
- Experience of a busy environment and dealing with the general public
- Excellent organisation skills
Desirable
- Experience of working in the NHS either in a hospital
- Knowledge of the 18-week RTT target
Special Requirements
Essential
- A commitment to ongoing personal development
Desirable
- Knowledge in rota planning
- Knowledge of medical workforce requirements and contracts
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent relevant experience
Desirable
Experience
Essential
- Excellent interpersonal skills
- Ability to prioritise and manage workload efficiently without supervision
- Working under pressure
Desirable
- Experience within a similar work setting
Skills & Knowledge
Essential
- Experience of a busy environment and dealing with the general public
- Excellent organisation skills
Desirable
- Experience of working in the NHS either in a hospital
- Knowledge of the 18-week RTT target
Special Requirements
Essential
- A commitment to ongoing personal development
Desirable
- Knowledge in rota planning
- Knowledge of medical workforce requirements and contracts
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
