Frimley Health NHS Foundation Trust

Orthopaedic Data Administrator

The closing date is 08 September 2025

Job summary

We are seeking a detail-oriented and organised Orthopaedic Data Administrator to join our team on a 12-month fixed-term contract. Working 22.5 hours per week, you will play a key role in supporting the accuracy and quality of patient data within our orthopaedic and plastics registries.

The job involves using our hospital systems (EPIC), Microsoft Office, to accurately gather, document, and enter patient information into the orthopaedic and plastics registries.

You will be expected to perform regular accuracy checks and effectively communicate with the data and clinical teams, ensuring that patient information is correctly documented.

Your duties will include data management of the National Major Trauma Registry (NMTR). Additionally, you may contact patients to update contact details as required. Your thorough work supports our commitment to exceptional patient care.

Main duties of the job

In this role, your fundamental task is to manage patient data with precision, using our hospital systems to collate the data, tracking and recording using Microsoft Office, and then entering the data into the orthopaedic and plastics registries, with a key focus on the National Major Trauma Registry (NMTR). It's vital to keep this data accurate and regularly updated, as it supports our internal and national reporting requirements.You will work in a key role that requires close attention to detail and diligent record-keeping, as well as active coordination with the clinical data team.The role involves regular checks to ensure all data is correct and involves communicating with patients to verify their details when needed. We're looking for someone who is thorough, can proactively work with various healthcare professionals, and is committed to high standards of data quality and patient care.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo

Date posted

01 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£10,496 to £11,171 a year per annum incl HCAS

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

151-JLM525

Job locations

Wexham Park Hospital

Wexham St

Slough

SL24HL

Job description

Job responsibilities

Responsible for accurate and timely data collection, entry, and tracking for the National Major Trauma Registry (NMTR).
You will primarily support the Trauma Unit, ensuring all relevant clinical and patient data is submitted in line with national requirements.
You may also contribute to other registries such as the National Hip Fracture Database (NHFD), National Joint Registry (NJR), British Spinal Registry (BSR), and the Hand Registry, depending on team priorities.
Flexibility and attention to detail are essential to maintain data quality and ensure balanced support across all registry services.
Utilise Trust IT systems (EPIC patient record system, Microsoft Package including word/excel, Informatics reports) to collate data required for audit requirements both internally and nationally.
Monitor data quality, escalate, and raise awareness of inaccuracies to Clinical Data Manager and relevant members of staff. Ensure all areas of registry data are completed and validated.

For more information on the main responsibilities please see attached job description and person specification

Job description

Job responsibilities

Responsible for accurate and timely data collection, entry, and tracking for the National Major Trauma Registry (NMTR).
You will primarily support the Trauma Unit, ensuring all relevant clinical and patient data is submitted in line with national requirements.
You may also contribute to other registries such as the National Hip Fracture Database (NHFD), National Joint Registry (NJR), British Spinal Registry (BSR), and the Hand Registry, depending on team priorities.
Flexibility and attention to detail are essential to maintain data quality and ensure balanced support across all registry services.
Utilise Trust IT systems (EPIC patient record system, Microsoft Package including word/excel, Informatics reports) to collate data required for audit requirements both internally and nationally.
Monitor data quality, escalate, and raise awareness of inaccuracies to Clinical Data Manager and relevant members of staff. Ensure all areas of registry data are completed and validated.

For more information on the main responsibilities please see attached job description and person specification

Person Specification

Qualifications

Essential

NVQ level 3 or equivalent in business administration/IT.
Minimum of 5 GCSEs Grade C or above or an equivalent.

Experience

Essential

Experience of working with computers.
Microsoft - Word / Excel experience.

Desirable

General Practice or NHS

Skills & Knowledge

Essential

Able to communicate effectively with staff at all levels.
Analytical ability
Demonstrate attention to detail and accuracy when completing tasks.
Be able to prioritise work
Able to work under pressure
Able to work with as part of a team.
Able to meet deadlines
Able to prioritise work quickly in light of unexpected events

Desirable

Able to exercise initiative to resolve problems when appropriate.

Person Specification

Qualifications

Essential

NVQ level 3 or equivalent in business administration/IT.
Minimum of 5 GCSEs Grade C or above or an equivalent.

Experience

Essential

Experience of working with computers.
Microsoft - Word / Excel experience.

Desirable

General Practice or NHS

Skills & Knowledge

Essential

Able to communicate effectively with staff at all levels.
Analytical ability
Demonstrate attention to detail and accuracy when completing tasks.
Be able to prioritise work
Able to work under pressure
Able to work with as part of a team.
Able to meet deadlines
Able to prioritise work quickly in light of unexpected events

Desirable

Able to exercise initiative to resolve problems when appropriate.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital

Wexham St

Slough

SL24HL

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital

Wexham St

Slough

SL24HL

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)