Job summary
You will be working directly to the Accounts Payable Manager and will be responsible for the accurate and timely payment of the Trusts' creditors.
Heatherwood Hospital as a base but mostly working from home. AP team is made up of approximately 10 staff. Wider finance team of Business Support, Technical Accounts, Income, Costing, Contracting. App. 60 staff.
Main duties of the job
The main responsibility of the post is to ensure, under the supervision of the Accounts Payable Manager, the accurate and timely payment of the Trust's creditors in accordance with the Standing Financial Instructions and Procedure Notes
About us
Frimley Health NHS Foundation Trust provides NHS hospital servicesforaround 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.
As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.
Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other,Committed to Excellence,WorkingTogether and Facing the Future.
We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnelworkingalongside the hospital's NHS staff providing care to patients in all specialties
Job description
Job responsibilities
- Responsible for ensuring payments are made promptly to the Trusts suppliers, internal and external. With little direct supervision, planning and organising own workload to ensure all financial timetables are met.
- To provide assistance to the Accounts Payable Manager with the processing of the payment run, to be able to use V look up tables and manipulate the payment data for verification prior to releasing the payment run to suppliers
- To ensure that new suppliers details are checked and entered onto the efin system following the correct process for approval and verification of bank details.
- Matching invoices with evidence of receipt using manual and computerised systems.
- Scanning and templating of all invoices received in a timely and accurate manner.
- Processing the invoices for payment using either EROS or Finance Process Manager tools.
- Liaison with suppliers and trust managers to investigate and resolve written and telephone queries, often of a complex and sensitive nature relating to non payment of invoices.
- Fast and accurate input of information to financial and procurement systems and spreadsheets requiring keyboard work for most of the day.
Other Duties
- Maintain detailed procedure notes for all aspects of the role.
- To assist with any improvements and developments within the department.
- Acquire a working knowledge of all systems and procedures within the department to enable cross cover of other roles.
- Any other duties appropriate to the grade as requested by your manager.
Job description
Job responsibilities
- Responsible for ensuring payments are made promptly to the Trusts suppliers, internal and external. With little direct supervision, planning and organising own workload to ensure all financial timetables are met.
- To provide assistance to the Accounts Payable Manager with the processing of the payment run, to be able to use V look up tables and manipulate the payment data for verification prior to releasing the payment run to suppliers
- To ensure that new suppliers details are checked and entered onto the efin system following the correct process for approval and verification of bank details.
- Matching invoices with evidence of receipt using manual and computerised systems.
- Scanning and templating of all invoices received in a timely and accurate manner.
- Processing the invoices for payment using either EROS or Finance Process Manager tools.
- Liaison with suppliers and trust managers to investigate and resolve written and telephone queries, often of a complex and sensitive nature relating to non payment of invoices.
- Fast and accurate input of information to financial and procurement systems and spreadsheets requiring keyboard work for most of the day.
Other Duties
- Maintain detailed procedure notes for all aspects of the role.
- To assist with any improvements and developments within the department.
- Acquire a working knowledge of all systems and procedures within the department to enable cross cover of other roles.
- Any other duties appropriate to the grade as requested by your manager.
Person Specification
Qualifications
Essential
- 5 GCSE Grade C or over, including English and Mathematics (or equivalent)
- AAT Level 3 or accounting NVQ 4 or equivalent knowledge acquired through experience
- MS Office/Windows
- Detailed knowledge of Financial Accounts procedures
Desirable
- Evidence of knowledge of finance issues probably derived from working in a financial environment
- Experience of NHS VAT legislation
- Education to A level standard or equivalent
Specific Competencies
Essential
- IT skills, incorporating the input of financial data, creation and manipulation of spreadsheets
- Ability to process large volumes of data input
- Working with spreadsheets and computer systems
Desirable
- Previous accountancy experience having gained knowledge of finance computer systems and finance ledgers
Experience
Essential
- Working with spreadsheets and computer systems
Desirable
- Previous Accountancy Experience
Person Specification
Qualifications
Essential
- 5 GCSE Grade C or over, including English and Mathematics (or equivalent)
- AAT Level 3 or accounting NVQ 4 or equivalent knowledge acquired through experience
- MS Office/Windows
- Detailed knowledge of Financial Accounts procedures
Desirable
- Evidence of knowledge of finance issues probably derived from working in a financial environment
- Experience of NHS VAT legislation
- Education to A level standard or equivalent
Specific Competencies
Essential
- IT skills, incorporating the input of financial data, creation and manipulation of spreadsheets
- Ability to process large volumes of data input
- Working with spreadsheets and computer systems
Desirable
- Previous accountancy experience having gained knowledge of finance computer systems and finance ledgers
Experience
Essential
- Working with spreadsheets and computer systems
Desirable
- Previous Accountancy Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
