Frimley Health NHS Foundation Trust

Cancer Pathway Tracker

This job is now closed

Job summary

Cancer Pathway Trackers will b responsible for documenting and monitoring patients' cancer pathways to ensure accurate information is entered into the Cancer Tracking Database (Somerset Cancer Register), read and interpret clinic letters to determine patients' next steps, and escalate any delays in the pathways.

They will transfer key information from the Trust's Electronic Patient Record system (EPIC) into the Cancer Tracking System (Somerset Cancer Register) ensuring that Trust's standards are adhered to in relation to all documentation and data input.

Cancer Pathway Trackers will be responsible for monitoring patients following an urgent suspected cancer referral to ensure that patients are seen and investigated/diagnosed within nationally agreed parameters and that the necessary escalation and subsequent documentation is carried out for patients booked outside of those parameters.

They are to be responsible for alerting and escalating to the Shared Care Navigator Team Leader and Cancer Performance Manager when problems and delays arise.

Main duties of the job

To work independently with minimal supervision and as part of a team prioritising activities to ensure workload is completed in a timely manner.

To follow the departmental escalation process by informing the Cancer Services Team Leader if they become aware of any potential issues/breaches against the Cancer Waiting Times targets and update Somerset with all actions taken, contributing towards any potential breach reports.

To utilise hospital systems, such EPIC and Somerset Cancer Register, to track and monitor patients appropriately through their suspected cancer pathways.

Accurately record referrals onto Somerset from EPIC, ERS or referral letters. To chase images and relevant reports from other hospitals and upload to EPIC.

About us

There's never been a more exciting time to build your career at Frimley Health, one of the country's largest and most respected trusts

Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.

We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.

We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR - Epic - went live in June and we are already beginning to reap the benefits of this ambitious investment.

Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.

If you have a passion for clinical excellence, patient care and your own career development, you'll feel at home at Frimley Health.

Date posted

25 August 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,008 to £25,553 a year per annum inluding HCA

Contract

Fixed term

Duration

2 years

Working pattern

Full-time

Reference number

151-DV00140-A

Job locations

Wexham Park Hospital or Frimley Park Hospital

Slough or Camberley

SL2 4HL

Job description

Job responsibilities

To track the progress of suspected cancer referrals and input designated data items onto Somerset in a timely and accurate manner.

To take responsibility of daily Two Week Wait spreadsheet to ensure all referrals are up to date on Somerset, and to query and escalate any discrepancies with the relevant teams e.g., Booking Centre, Clinical Teams, Waiting List, Radiology etc.

To input data onto the Somerset from structured reports on a daily/weekly basis, as assigned by the Cancer Services Team Leader and Cancer Performance Manager.

To monitor and update the PTLs (Patient Tracking List) and update Somerset with investigations and tracking notes.

Actively searching for missing data items, working with clinical and administrative teams.

Undertaking data cleansing exercises, ensuring data is of a high quality, properly curated and robust.

Establishing and maintaining effective communication networks and working relationships with MDT coordinators and other members of the wider Trust team, demonstrating good communication skills, both verbally and in written form and ensuring that a professional and seamless service is provided.

Job description

Job responsibilities

To track the progress of suspected cancer referrals and input designated data items onto Somerset in a timely and accurate manner.

To take responsibility of daily Two Week Wait spreadsheet to ensure all referrals are up to date on Somerset, and to query and escalate any discrepancies with the relevant teams e.g., Booking Centre, Clinical Teams, Waiting List, Radiology etc.

To input data onto the Somerset from structured reports on a daily/weekly basis, as assigned by the Cancer Services Team Leader and Cancer Performance Manager.

To monitor and update the PTLs (Patient Tracking List) and update Somerset with investigations and tracking notes.

Actively searching for missing data items, working with clinical and administrative teams.

Undertaking data cleansing exercises, ensuring data is of a high quality, properly curated and robust.

Establishing and maintaining effective communication networks and working relationships with MDT coordinators and other members of the wider Trust team, demonstrating good communication skills, both verbally and in written form and ensuring that a professional and seamless service is provided.

Person Specification

Education / Qualifications

Essential

Good general education with at least English and Maths as GCSE level, or equivalent.

Desirable

NVQ In Business and Admin

Skills/Abillities

Essential

Ability to pay close attention to detail and accuracy
Ability to work effectively in a busy demanding environment
Ability to take responsibility for sourcing and recording accurate information
Ability to communicate effectively with staff at all levels

Desirable

Knowledge of EPIC, other hospital systems and work competently with multiple applications over two computer screens
Experience of database upkeep and/or management
Knowledge of basic medical terminology

Experience

Essential

Experience of using Microsoft Office within the workplace - including excel and word
Experience of working in an office or similar environment
Experience of working to exacting deadlines

Desirable

Healthcare sector experience
Experience of sourcing, collecting, and inputting data

Person Specification

Education / Qualifications

Essential

Good general education with at least English and Maths as GCSE level, or equivalent.

Desirable

NVQ In Business and Admin

Skills/Abillities

Essential

Ability to pay close attention to detail and accuracy
Ability to work effectively in a busy demanding environment
Ability to take responsibility for sourcing and recording accurate information
Ability to communicate effectively with staff at all levels

Desirable

Knowledge of EPIC, other hospital systems and work competently with multiple applications over two computer screens
Experience of database upkeep and/or management
Knowledge of basic medical terminology

Experience

Essential

Experience of using Microsoft Office within the workplace - including excel and word
Experience of working in an office or similar environment
Experience of working to exacting deadlines

Desirable

Healthcare sector experience
Experience of sourcing, collecting, and inputting data

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital or Frimley Park Hospital

Slough or Camberley

SL2 4HL

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital or Frimley Park Hospital

Slough or Camberley

SL2 4HL

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)