Job summary
a) Overall responsibility for management of the Trust Estate Compliance assurance.
b) Provide estate standards advice across the whole range of Estates services, to provide best value.
c) To be a senior member of the Compliance, Fire & Security Team providing specialist advice on a whole range of estates and technical issues.
Main duties of the job
a) Compliance Managemento Provide professional advice and guidance on a wide range of estates issues including major capital projects.o Develop policies and operational procedures for effective management of Statutory Compliance.o Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.o Lead on statutory returns specific to the estate's directorate, Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM).o Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.o Responsible for estates information and records to comply with operational, legislative and mandatory requirements in compliance with HC (86)13 and HSC 1999(053).
b) Leadershipo To lead and manage Compliance assurance.o To be responsible for the estates Compliance assurance, revenue budget.o Ensure all estates compliance staff receive regular supervision and have Personal Development Plans.o Identify training needs and draw up programmes to meet those needs.o To deputise for the Associate Director of Compliance as required.
c) Development and Performance of the Estateo Develop with the Associate Director of Compliance strategies for the estate, to meet Trust service requirements both now and in the future.
Any other duties in line with the grade and scope of the post.
About us
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Accredited Living Wage Employer, we ensure fair pay for all our staffo Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trust
Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Job description
Job responsibilities
a) Finance Budget holder for Compliance. The post holder is an authorised signatory for purchases within the Estates Compliance function and also authorises staff timesheets and expense claims including for bank and agency staff employed within the Estates services listed above. The postholder is responsible for procurement of goods and services relating to the Estates Compliance assurance function, including contracts for outsourced services. Responsible for tendering of contracts as appropriate.
b) Staff management The postholder is responsible as line manager for all staff employed within the Compliance assurance function. This includes responsibility for appraisals, managing sickness absence, disciplinary and grievance matters, recruitment and selection decisions, personal and career development of staff and departmental workload and allocation. To manage the balance between directly employed staff, temporary staff, agency staff and contractors to achieve optimum performance in service provision whilst maintaining cost effectiveness. To recruit and develop staff either employed by or seconded to the Trust or utilised from the voluntary sector.
Job description
Job responsibilities
a) Finance Budget holder for Compliance. The post holder is an authorised signatory for purchases within the Estates Compliance function and also authorises staff timesheets and expense claims including for bank and agency staff employed within the Estates services listed above. The postholder is responsible for procurement of goods and services relating to the Estates Compliance assurance function, including contracts for outsourced services. Responsible for tendering of contracts as appropriate.
b) Staff management The postholder is responsible as line manager for all staff employed within the Compliance assurance function. This includes responsibility for appraisals, managing sickness absence, disciplinary and grievance matters, recruitment and selection decisions, personal and career development of staff and departmental workload and allocation. To manage the balance between directly employed staff, temporary staff, agency staff and contractors to achieve optimum performance in service provision whilst maintaining cost effectiveness. To recruit and develop staff either employed by or seconded to the Trust or utilised from the voluntary sector.
Person Specification
Qualifications and/or Professional Registration
Essential
- Degree + MSc in an engineering discipline (electrical, mechanical, building services etc) Or Professional knowledge plus significant additional specialist knowledge acquired through training and experience to Master's level equivalent
- In depth financial, management, and strategic knowledge
Desirable
- Professional Qualification/ Membership of an appropriate professional organisation.
Experience
Essential
- Extensive Senior management experience.
- Experience of market testing, contract monitoring and managing estate's services.
Desirable
- Estates Services experience in the NHS.
Skills and Knowledge
Essential
- Knowledge of associated legislation. Quality assurance and value for money. Sound knowledge of Financial Management.
- Strong communication skills including negotiation and overcoming barriers to understanding.
- Experience of managing and developing team in multi-disciplinary setting
- Ability to write and develop business plans and strategies in order to deliver Hard FM (estates) services aligned to corporate business objectives
- Understanding and/or application of NHS Plans.
Desirable
- Experience designing long term strategies and business plans for Hard FM (estates) services, which impact across whole organisation and partner organisations.
Other Requirements
Essential
- Confident, enquiring, self-motivated.
- Able to lead and motivate and develop staff.
- Able to work under pressure and meet deadlines.
- Equal Opportunities - Demonstrates an understanding of the basic principles in relation to staff, patients and the public
Person Specification
Qualifications and/or Professional Registration
Essential
- Degree + MSc in an engineering discipline (electrical, mechanical, building services etc) Or Professional knowledge plus significant additional specialist knowledge acquired through training and experience to Master's level equivalent
- In depth financial, management, and strategic knowledge
Desirable
- Professional Qualification/ Membership of an appropriate professional organisation.
Experience
Essential
- Extensive Senior management experience.
- Experience of market testing, contract monitoring and managing estate's services.
Desirable
- Estates Services experience in the NHS.
Skills and Knowledge
Essential
- Knowledge of associated legislation. Quality assurance and value for money. Sound knowledge of Financial Management.
- Strong communication skills including negotiation and overcoming barriers to understanding.
- Experience of managing and developing team in multi-disciplinary setting
- Ability to write and develop business plans and strategies in order to deliver Hard FM (estates) services aligned to corporate business objectives
- Understanding and/or application of NHS Plans.
Desirable
- Experience designing long term strategies and business plans for Hard FM (estates) services, which impact across whole organisation and partner organisations.
Other Requirements
Essential
- Confident, enquiring, self-motivated.
- Able to lead and motivate and develop staff.
- Able to work under pressure and meet deadlines.
- Equal Opportunities - Demonstrates an understanding of the basic principles in relation to staff, patients and the public
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
