Team Administrator

Job summary

Podiatry Team AdministratorBand 3 | 0.61 WTE (23 hours per week) | Monday to Friday

We have an exciting opportunity for a motivated and experienced Administrator to join our supportive and friendly South Locality Podiatry Team at our busy Lancing Health Centre clinic. This role offers a chance to develop your administrative and communication skills while supporting the smooth running of a busy clinical service.

Your working days would be all day Monday (0830 - 1230 - 1315 - 1445). On Tuesday, Wednesday, Thursday and Fridays, you would be required to work the mornings only (0830 - 1230).

Whilst previous experience would be ideal, it is not imperative as full training will be given on-site by one of your excellent colleagues at our Durrington Health Centre site.

Free onsite car parking is available.

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK

Main duties of the job

• Act as a first point of contact for the Podiatry Service, providing support and information to patients and external agencies. Ensure all queries and messages are directed to the appropriate team member promptly and efficiently.
• Serve as a key conduit for communication, helping to facilitate smooth access to the service for all stakeholders.
• Support the Admin Lead in reviewing office and administrative procedures by gathering and collating feedback from both clinical and administrative colleagues.
• Assist with organising and minuting team meetings and multi-agency meetings, including coordinating diaries, booking venues and refreshments, and distributing agendas and supporting materials.
• Contribute to the effective management of clinical bookings, referrals, and waiting lists, ensuring processes are followed appropriately and in a timely manner.
• Allocate tasks to new or less experienced staff, offering day-to-day guidance and support with administrative queries and processes.
• Provide flexible administrative cover across other Podiatry sites when required, particularly during periods of annual or sick leave.
• Participate in ongoing development, with appropriate training and support provided as needed to fulfil the requirements of the role.

About us

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Accredited Living Wage Employer, we ensure fair pay for all our staffo Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trust

Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.