Job summary
An exciting opportunity has arisen within the People Directorate team for a Recruitment Coordinator. You will support the team with all aspects of recruitment & you will be involved in a wide range of administrative duties.
You will need to be organised and able to utilise technology and administrative systems/processes to provide outstanding customer service in relation to all aspects of recruitment.
You will be focused on optimising experiences of our recruiting managers and candidates, proactively managing the candidates' journey, and utilising the Trust's recruitment management system.You will be part of the wider People Directorate, providing an efficient service, taking calls and resolving recruitment queries.
If you are used to carrying out administration in an extremely fast paced environment, have excellent communication, administrative, IT and organisational skills - we want to hear from you!
Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK
Main duties of the job
To contribute to the provision of a proactive, responsive and customer focused recruitment service. To administer & provide advice on the use of recruitment systems and processes & ensure new staff are appointed to the trust in an efficient and appropriate manner.
To take ownership of a specified area and manage the entire recruitment process for all posts within that area. This will include uploading vacancies onto NHS Jobs & our applicant management system, checking job descriptions and adverts, preparing interview packs, liaising with both managers and candidates, preparing offer letters, undertaking pre-employment checks and the issuing of contracts, providing a comprehensive recruitment administrative service to theTrust.
Maintain a level of knowledge and understanding around current projects/initiatives applicable to the function of the Recruitment team in order to provide appropriate support and advice to managers and staff as necessary.
About us
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trusto Beautiful Sussex location near the South Downs and coast
Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Job description
Job responsibilities
- Check all documents are completed accurately, ensuring the Advertisement Request Form is fully completed re: Appropriate finance approval/correct contract details/external funding approval if necessary/fixed term contract end date, including the reason why, and referring the form back to the appropriate manager if any section is incomplete.
- Enter job vacancies on to the e-recruitment system, checking to ensure that the information is accurate.
- Manage vacancies and applicants using ESR (Electronic Staff Records) and the e- Recruitment system, ensuring job descriptions and person specifications are processed and uploaded. Manage recruitment outside of e-Recruitment system as necessary.
- To be conversant with the NHS Employment Check Standards and ensure pre-employment checks are carried out, including references, occupational health, DBS, Immigration and registration checks.
- Demonstrate comprehensive knowledge of the requirements of the Disclosure and Barring service, including correct completion of the online disclosure application form and advising managers when DBS clearance is received.
- Produce offer letters for new appointees to the Trust and Process new starter documentation by completing appointment details, assigning codes andensuring paperwork is received appropriately.
- Prepare and produce contracts of employment accurately with the checking and verification of relevant employment history.
- Send out inter-authority transfers via ESR to request the verification of previous NHS continuous service dates, check details of service and ensure this is recorded accurately.
- Effectively use and maintain the HR recruitment records including those held on ESR and on locally-held spreadsheets, ensuring up-to-date and high quality data; including induction data, DBS and Risk database checks.
- Ensure all new staff members are booked into the Trusts induction.
- Respond quickly and efficiently to telephone, email and post queries.
- Action any additional paperwork for payroll where appropriate
Job description
Job responsibilities
- Check all documents are completed accurately, ensuring the Advertisement Request Form is fully completed re: Appropriate finance approval/correct contract details/external funding approval if necessary/fixed term contract end date, including the reason why, and referring the form back to the appropriate manager if any section is incomplete.
- Enter job vacancies on to the e-recruitment system, checking to ensure that the information is accurate.
- Manage vacancies and applicants using ESR (Electronic Staff Records) and the e- Recruitment system, ensuring job descriptions and person specifications are processed and uploaded. Manage recruitment outside of e-Recruitment system as necessary.
- To be conversant with the NHS Employment Check Standards and ensure pre-employment checks are carried out, including references, occupational health, DBS, Immigration and registration checks.
- Demonstrate comprehensive knowledge of the requirements of the Disclosure and Barring service, including correct completion of the online disclosure application form and advising managers when DBS clearance is received.
- Produce offer letters for new appointees to the Trust and Process new starter documentation by completing appointment details, assigning codes andensuring paperwork is received appropriately.
- Prepare and produce contracts of employment accurately with the checking and verification of relevant employment history.
- Send out inter-authority transfers via ESR to request the verification of previous NHS continuous service dates, check details of service and ensure this is recorded accurately.
- Effectively use and maintain the HR recruitment records including those held on ESR and on locally-held spreadsheets, ensuring up-to-date and high quality data; including induction data, DBS and Risk database checks.
- Ensure all new staff members are booked into the Trusts induction.
- Respond quickly and efficiently to telephone, email and post queries.
- Action any additional paperwork for payroll where appropriate
Person Specification
Qualifications
Essential
- Educated to a GCSE Level or equivalent
- CIPD CPP Qualifies or relevant experience
- Understanding of relevant legislation including employment law and data protection, through training or experience
Experience
Essential
- Experience of producing documentation to a high standard
Desirable
- Experience of working within a Human Resources and/or recruitment environment
- Customer service experience
- Supporting and advising managers on recruitment/HR procedures
- Experience of utilising and maintaining recruitment administration processes both manual and electronic
Skills and Knowledge
Essential
- Ability to use Microsoft Packages such as Word, Excel and Outlook
- Excellent written communication skills
- Ability to prioritise and work to tight deadlines to meeting competing demands
- Ability to collate information and data accurately
Desirable
- Ability to build effective working relationships with a range of managers
- Ability to generate reports from ESR and NHS Jobs to monitor activity
Person Specification
Qualifications
Essential
- Educated to a GCSE Level or equivalent
- CIPD CPP Qualifies or relevant experience
- Understanding of relevant legislation including employment law and data protection, through training or experience
Experience
Essential
- Experience of producing documentation to a high standard
Desirable
- Experience of working within a Human Resources and/or recruitment environment
- Customer service experience
- Supporting and advising managers on recruitment/HR procedures
- Experience of utilising and maintaining recruitment administration processes both manual and electronic
Skills and Knowledge
Essential
- Ability to use Microsoft Packages such as Word, Excel and Outlook
- Excellent written communication skills
- Ability to prioritise and work to tight deadlines to meeting competing demands
- Ability to collate information and data accurately
Desirable
- Ability to build effective working relationships with a range of managers
- Ability to generate reports from ESR and NHS Jobs to monitor activity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
