Sussex Community NHS Foundation Trust

Administrator - Healthy Child Programme

The closing date is 24 August 2025

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Job summary

A vacancy has arisen for an Administrator with good communication skills and excellent organisational/clerical abilities to work with the Healthy Child Programme (HCP) team in West Sussex Healthy Child Programme5-19 .The base could be in Lancing or Crawley, depending on the successful candidate.

If you'd like to hear from the people who work in this service, check out these YouTube videos:

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School Nursing: Julia Simpkin - why I moved from A&E | Celebrating Community Services 2022 - YouTube

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Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK

Main duties of the job

You will need to work independently and collaboratively with the Team Lead, clinical staff, and the other administrator within the team. The post requires a flexible approach as it involves working with different disciplines within the HCP. The ability to work to deadlines, under pressure and without supervision is essential.

The following skills are essential to the role: experience with databases such as excel and able to quickly learn the Trusts health record keeping System (SystmOne), competency with Microsoft Office systems and word processing, excellent telephone manner and communication skills, and maintenance of strict confidentiality. The successful candidate will liaise with a range of professionals, manage waiting lists, book appointments, book venues, maintain stock control of resources, maintain and create databases and spreadsheets, and importantly, maintain a positive attitude, embodying the values of the organisation.

About us

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trusto Beautiful Sussex location near the South Downs and coast

Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

Details

Date posted

14 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

150-MT1983-CC

Job locations

Crawley,Lancing

Crawley,Lancing

BN2 3EW


Job description

Job responsibilities

To provide a comprehensive secretarial and administrative service to a HCP team including communicating with the public, dealing efficiently with correspondence, typing meeting notes and preparing reports from draft, booking client appointments andregular inputting of client details onto the record keeping database.

Please see the attached JD and PS for further details.

Job description

Job responsibilities

To provide a comprehensive secretarial and administrative service to a HCP team including communicating with the public, dealing efficiently with correspondence, typing meeting notes and preparing reports from draft, booking client appointments andregular inputting of client details onto the record keeping database.

Please see the attached JD and PS for further details.

Person Specification

Qualification

Essential

  • Good standard of secondary education to GSCE level or equivalent with minimum grade C/level 4 for English and Maths
  • RSA 2 or equivalent knowledge gained through relevant experience

Desirable

  • Computer related certificate or equivalent i.e. EDLC

Experience

Essential

  • Previous administrative experience
  • Experience of typing and producing business documents - e.g. letters and reports
  • Experience of data inputting, databases
  • Experience of stock control and of ordering supplies/equipment
  • Experience of working with/dealing with the public
  • Experience of organising diaries and planning Meeting

Desirable

  • Experience of use of electronic record systems ie RIO/SystmOne
  • Experience of working in a health setting
  • Experience of using virtual contact platforms such as MS Teams or Zoom

Skills

Essential

  • Proficient using Outlook and email systems
  • Proficient using Microsoft Word, PowerPoint, and Excel
  • Ability to produce letters and reports to a professional standard
  • Good written and verbal communication skills
  • Ability to communicate effectively by telephone, email and face to face
  • Ability to follow through procedures on own initiative
  • Ability to be self-directed and work alone, to manage own workload and work to deadlines
  • Time management, ability to prioritise and deal with unpredictable work pattern
  • Ability to take notes at meetings and transcribe
  • Ability to work as an effective team member
  • To be able to maintain confidentiality and deal with sensitive information
  • Ability to work flexibly to meet the needs of the service

Other Requirements

Essential

  • An understanding of the principle of equal opportunities in relation to staff and clients

Desirable

  • Ability to travel across sites
Person Specification

Qualification

Essential

  • Good standard of secondary education to GSCE level or equivalent with minimum grade C/level 4 for English and Maths
  • RSA 2 or equivalent knowledge gained through relevant experience

Desirable

  • Computer related certificate or equivalent i.e. EDLC

Experience

Essential

  • Previous administrative experience
  • Experience of typing and producing business documents - e.g. letters and reports
  • Experience of data inputting, databases
  • Experience of stock control and of ordering supplies/equipment
  • Experience of working with/dealing with the public
  • Experience of organising diaries and planning Meeting

Desirable

  • Experience of use of electronic record systems ie RIO/SystmOne
  • Experience of working in a health setting
  • Experience of using virtual contact platforms such as MS Teams or Zoom

Skills

Essential

  • Proficient using Outlook and email systems
  • Proficient using Microsoft Word, PowerPoint, and Excel
  • Ability to produce letters and reports to a professional standard
  • Good written and verbal communication skills
  • Ability to communicate effectively by telephone, email and face to face
  • Ability to follow through procedures on own initiative
  • Ability to be self-directed and work alone, to manage own workload and work to deadlines
  • Time management, ability to prioritise and deal with unpredictable work pattern
  • Ability to take notes at meetings and transcribe
  • Ability to work as an effective team member
  • To be able to maintain confidentiality and deal with sensitive information
  • Ability to work flexibly to meet the needs of the service

Other Requirements

Essential

  • An understanding of the principle of equal opportunities in relation to staff and clients

Desirable

  • Ability to travel across sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Sussex Community NHS Foundation Trust

Address

Crawley,Lancing

Crawley,Lancing

BN2 3EW


Employer's website

https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)

Employer details

Employer name

Sussex Community NHS Foundation Trust

Address

Crawley,Lancing

Crawley,Lancing

BN2 3EW


Employer's website

https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

HCP Team Lead

Lisa Young

lisa.young10@nhs.net

+447825979315

Details

Date posted

14 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

150-MT1983-CC

Job locations

Crawley,Lancing

Crawley,Lancing

BN2 3EW


Supporting documents

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