Job summary
Sussex Community NHS Foundation Trust is seeking to recruit two Space Planning Project Managers as we embark on our journey to modernise the estate, improve utilisation and productivity and deliver a step change in the patient care and staff working environments. The postholders will make an important contribution to the Trust in meeting this challenge.
The post holder will provide expertise, leadership and capacity in managing and delivering a portfolio of space requests and space planning/ change projects working alongside designated Senior Responsible Officers and Project Sponsors. As programme and project management experts with experience in facilitating working across corporate and clinical and operational teams, and across sectors they will deliver to time, quality and budget. They will understand how to create and drive ownership and accountability and use information to identify problems, create solutions and monitor delivery across multiple projects, managing project design and delivery issues and risks with energy and passion.
Main duties of the job
- Delivery of delegated projects from initial inception through to completion, including briefing, design, business cases, agreeing standards and ensuring they are met, overseeing commissioning, and acceptance of works. It should be noted that the capital projects delivery team will be responsible for the management of tenders, contracts and delivery of works.
- Receiving space requests, managing the accommodation request process, identifying need and developing options to meet need for new and changed space.
- Communicating effectively with a wide range of colleagues, clients and agencies, through presentations, reports, chairing meetings and provide technical advice as required.
- Production MS Project Programme and cash flow forecasts for all schemes and reporting any issues to the Associate Director, Health Planning and Property.
- Undertake specific feasibility studies, including preparing option appraisals, AutoCAD drawings, budget estimates and producing high level project programmes.
- Assist in the preparation of Business Cases for service schemes and undertake feasibility studies on options as required.
- Develop, review and implement heath planning procurement procedures and ensure the projects team adhere to the procedures.
About us
As the largest provider of community healthcare services in Sussex, our teams help people to plan for and manage changes to their health, supporting patients and their families to live more independently. We employ over 5,000 full and part time staff, and provide community services to a population of 1.3 million people.
Each year our dedicated clinicians see adult or child patients more than 2.6 million times, caring for people from their earliest moments right up to the final stages of their life.
SCFT teams deliver a range of health and care services to more than 9,000 people every day, working in care homes, clinics, intermediate care units, people's own homes, GP surgeries, schools and other community venues across the region.
Our vision is to provide excellent care at the heart of the communityand achieving the highest level of service is our top priority.We develop and nurture our staff, and recognise that they are our greatest asset.
We give them clear career pathways, support their wellbeing, recognise and value their diversity and provide them with the leadership, skills and knowledge they need to deliver the best care for our patients now and in the future.
Job description
Job responsibilities
- Communication Working Relationships
- Communicates and provides complex information to a wide range of internal and external stakeholders (verbal, written and numerical).
- Persuades project boards and staff of the importance ofcomplex projects, negotiates with and motivates sites on project delivery, including linking in with other initiatives, communicates very sensitive information about performance and change; makes complex formal presentations to large groups.
- Present complex information about projects, initiatives and services to a wide range of stakeholders in a formal setting.
- Commit to working and engaging constructively with internal and external stakeholders on a range of issues.
- Participates and leads in Project Steering Groups and associated groups.
- To communicate effectively with others, employing skills to motivate, negotiate and influence opinions both from within the Trust and externally with our partners in primary, secondary care and other agencies.
- Proactively maintain continuous professional development and training to support position within team and wider portfolio.
- Key Responsibilities
The post holder will be based in the Health Planning & Property Team within Estates and Facilities. Core duties will include:
Project Governance
- Ensure the effective end to end management (planning, design, delivery, and evaluation) of projects within a portfolio (or number of portfolios) utilising Trust systems, processes and documentation.
- Accountable for project document completion and management and record keeping to maintain effective project control and clear governance.
- Develop and maintain effective relationships with the Project Sponsor and Senior Responsible Officer and other internal stakeholders, ensuring roles and responsibilities are agreed and effective channels of communication are in place.
- Ensuring the effective management of projects through the Trusts governance process to ensure delivery to time, quality and budget, including compiling and presenting information/ documentation to stakeholders as needed.
- Co-ordinate and manage project meetings.
- Report project progress in line with Trust systems and processes ensuring effective liaison with Project Sponsors and Senior Responsible Officers.
- Proactively develop and maintain the project risk and issues register, regularly monitoring, updating and reporting on progress.
- Monitor individual project budgets (and efficiencies) and expenditure forecasts suggesting actions for improvement where needed.
- Ensure project interdependencies and resultant risks are triangulated and managed.
- Ensure that all key stakeholders (both internal and external) are identified, engaged with and communications are managed effectively.
- Ensure the allocation or placement and subsequent supervision of staff within project teams in the context of project delivery
- Deliver core training on a range of subjects related to project management to enable project teams and stakeholders to work effectively within teams.
Space planning and management
- Acknowledge space requests that have been received, make contact with referrers and obtain necessary information in order to triage.
- Making use of asset management systems and utilisation data determine options for meeting space need and developing proposals.
- Where required liaise with Asset Management colleagues within the Health Planning and Property Team to identify new accommodation options, but only after due consideration of whether a need can be met from within the existing estate.
- Support preparation of business cases (Trust internal business cases).
- Manage requests through governance processes, including the Space Committee and ensure delivery through agreed processes for space planning.
- Support the development of space management projects to help ensure improved utilisation of the Trust estate.
Project Design and Development
- Manage the design and development of projects and programmes through the effective use of tools and techniques aligned to service improvement.
- Manage and develop the project brief.
- Ensuring project and programme tasks and activities are planned, managed and delivered.
- Effectively use and interpret data, information, policy, guidance and best practice to design solutions to drive portfolio outcomes in line with corporate objectives.
- Be operationally aware, supporting staff and services involved in the projects in order to gain a real sense of the service issues and work collaboratively to identify solutions.
- Provide and receive complex and detailed information in a confidential and professional manner. This may include delivering sensitive and/or contentious information to groups of potentially antagonistic or negative individuals.
- Present accurate and complex information in a variety of formats (both formal and informal) using excellent verbal, written and data analysis skills.
Job description
Job responsibilities
- Communication Working Relationships
- Communicates and provides complex information to a wide range of internal and external stakeholders (verbal, written and numerical).
- Persuades project boards and staff of the importance ofcomplex projects, negotiates with and motivates sites on project delivery, including linking in with other initiatives, communicates very sensitive information about performance and change; makes complex formal presentations to large groups.
- Present complex information about projects, initiatives and services to a wide range of stakeholders in a formal setting.
- Commit to working and engaging constructively with internal and external stakeholders on a range of issues.
- Participates and leads in Project Steering Groups and associated groups.
- To communicate effectively with others, employing skills to motivate, negotiate and influence opinions both from within the Trust and externally with our partners in primary, secondary care and other agencies.
- Proactively maintain continuous professional development and training to support position within team and wider portfolio.
- Key Responsibilities
The post holder will be based in the Health Planning & Property Team within Estates and Facilities. Core duties will include:
Project Governance
- Ensure the effective end to end management (planning, design, delivery, and evaluation) of projects within a portfolio (or number of portfolios) utilising Trust systems, processes and documentation.
- Accountable for project document completion and management and record keeping to maintain effective project control and clear governance.
- Develop and maintain effective relationships with the Project Sponsor and Senior Responsible Officer and other internal stakeholders, ensuring roles and responsibilities are agreed and effective channels of communication are in place.
- Ensuring the effective management of projects through the Trusts governance process to ensure delivery to time, quality and budget, including compiling and presenting information/ documentation to stakeholders as needed.
- Co-ordinate and manage project meetings.
- Report project progress in line with Trust systems and processes ensuring effective liaison with Project Sponsors and Senior Responsible Officers.
- Proactively develop and maintain the project risk and issues register, regularly monitoring, updating and reporting on progress.
- Monitor individual project budgets (and efficiencies) and expenditure forecasts suggesting actions for improvement where needed.
- Ensure project interdependencies and resultant risks are triangulated and managed.
- Ensure that all key stakeholders (both internal and external) are identified, engaged with and communications are managed effectively.
- Ensure the allocation or placement and subsequent supervision of staff within project teams in the context of project delivery
- Deliver core training on a range of subjects related to project management to enable project teams and stakeholders to work effectively within teams.
Space planning and management
- Acknowledge space requests that have been received, make contact with referrers and obtain necessary information in order to triage.
- Making use of asset management systems and utilisation data determine options for meeting space need and developing proposals.
- Where required liaise with Asset Management colleagues within the Health Planning and Property Team to identify new accommodation options, but only after due consideration of whether a need can be met from within the existing estate.
- Support preparation of business cases (Trust internal business cases).
- Manage requests through governance processes, including the Space Committee and ensure delivery through agreed processes for space planning.
- Support the development of space management projects to help ensure improved utilisation of the Trust estate.
Project Design and Development
- Manage the design and development of projects and programmes through the effective use of tools and techniques aligned to service improvement.
- Manage and develop the project brief.
- Ensuring project and programme tasks and activities are planned, managed and delivered.
- Effectively use and interpret data, information, policy, guidance and best practice to design solutions to drive portfolio outcomes in line with corporate objectives.
- Be operationally aware, supporting staff and services involved in the projects in order to gain a real sense of the service issues and work collaboratively to identify solutions.
- Provide and receive complex and detailed information in a confidential and professional manner. This may include delivering sensitive and/or contentious information to groups of potentially antagonistic or negative individuals.
- Present accurate and complex information in a variety of formats (both formal and informal) using excellent verbal, written and data analysis skills.
Person Specification
Qualifications
Essential
- Relevant degree (or equivalen)
Desirable
- Formal project management, space planning or design qualification
Knowledge and Experience
Essential
- Experience of Space Planning
- Experience managing multiple projects
- Sound financial understanding related to project management
- Stakeholder engagement
Skills
Essential
- Excellent communication skills
- Written communication skills
- Customer focus
Planning, organisation and project management skills
Essential
- Ability to plan and manage complex pieces of work
- Independent and autonomous working skills
- Effective project management and leadership skills
Person Specification
Qualifications
Essential
- Relevant degree (or equivalen)
Desirable
- Formal project management, space planning or design qualification
Knowledge and Experience
Essential
- Experience of Space Planning
- Experience managing multiple projects
- Sound financial understanding related to project management
- Stakeholder engagement
Skills
Essential
- Excellent communication skills
- Written communication skills
- Customer focus
Planning, organisation and project management skills
Essential
- Ability to plan and manage complex pieces of work
- Independent and autonomous working skills
- Effective project management and leadership skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
