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Sussex Community NHS Foundation Trust

Children and Young People's Community Nursing Team Administrator

Information:

This job is now closed

Job summary

Sussex Community NHS Foundation Trust is the lead provider of Children and Young People's Community Nursing Services (CYPCNS) across West Sussex.

The CYPCNS is made up of four teams in Crawley, Lancing, Chichester and Brighton and Hove, along with a Specialist Children's Continence team, and a Special School Nursing team. Professional, operational and strategic leadership is provided through the Head of Children and Young People's Community Nursing, with additional leadership for quality and standards provided through the Children and Young People's Community Nursing Matrons.

Currently the Children and Young People's Community Nursing Service (CYPCNS) service provides community nursing for children and young people with acute and long term conditions, complex needs, and palliative care, including end of life care. The children and young people can present with acute illness in addition to requiring skilled nursing intervention to manage highly complex health and developmental needs throughout childhood and at transition to adult services.

Our CYPCNS offers innovation, partnership and excellence in community care and we are highly committed to active ongoing engagement with children and families to shape and improve services. We aspire to be what children, families and our partners need us to be to enable the very best health and wellbeing outcomes for children and young people in West Sussex.

Main duties of the job

We are currently looking to recruit a dynamic, forward thinking Administrator to support the clinical staff with administrative duties for our Chichester Team.

The provision of comprehensive administrative and clerical support to the Children and Young People's Community Nursing Team.

To independently manage an office administration system which enables the team to work effectively to support the operational issues of the Children and Young People's Community Nursing Team and overarching elements of the Children's Community Nursing Service.

Liaising with clinical services and other departments, both internal and external, observing strict confidentiality and maintaining accurate records.

About us

Sussex Community NHS Foundation Trust is the lead provider of Children and Young People's Community Nursing Services (CYPCNS) across West Sussex.

The CYPCNS is made up of four teams in Crawley, Lancing, Chichester and Brighton and Hove, along with a Specialist Children's Continence team, and a Special School Nursing team. Professional, operational and strategic leadership is provided through the Head of Children and Young People's Community Nursing, with additional leadership for quality and standards provided through the Children and Young People's Community Nursing Matrons.

Details

Date posted

03 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata, dependent on experience

Contract

Permanent

Working pattern

Part-time

Reference number

150-KW8604-CHI

Job locations

Westhampnett Child Development Centre

28-29 Westhampnett Road

Chichester

PO19 7HH


Job description

Job responsibilities

Deal with all telephone enquiries effectively, ensuring a prompt, accurate and polite response. Acting on own initiative when necessary and appropriate.

Ensure good Diary management for Children and Young Peoples Community Nursing team.

Record and maintain accurate database of children and families in the Children and Young Peoples Community Nursing Team, ensuring confidentiality is maintained to SCFT standards.

Organise and prioritise own workload resolving conflicting diary appointments and schedules.

Arrange service meetings on a regular basis, including booking rooms.

Organise agendas, take minutes and collate all relevant papers relating to meetings and/or appointments.

Support Team Lead in maintaining up to date staff information within Business Continuity Plan and personal staff records

Open mail, sort and re-direct as necessary.

Book patient transport as required

Undertake photocopying, scanning and distribution of documents as required

Support Team Lead in maintaining staff rota on Health Roster and SystmOne

Job description

Job responsibilities

Deal with all telephone enquiries effectively, ensuring a prompt, accurate and polite response. Acting on own initiative when necessary and appropriate.

Ensure good Diary management for Children and Young Peoples Community Nursing team.

Record and maintain accurate database of children and families in the Children and Young Peoples Community Nursing Team, ensuring confidentiality is maintained to SCFT standards.

Organise and prioritise own workload resolving conflicting diary appointments and schedules.

Arrange service meetings on a regular basis, including booking rooms.

Organise agendas, take minutes and collate all relevant papers relating to meetings and/or appointments.

Support Team Lead in maintaining up to date staff information within Business Continuity Plan and personal staff records

Open mail, sort and re-direct as necessary.

Book patient transport as required

Undertake photocopying, scanning and distribution of documents as required

Support Team Lead in maintaining staff rota on Health Roster and SystmOne

Person Specification

Experience

Essential

  • Administrative/clerical/secretarial work experience

Desirable

  • Experience of minute taking

Qualifications and education

Essential

  • Educated to GCSE Maths and English Grade C or above
  • Ability to use Microsoft packages
  • Good typewriting/computer/word processing skills

Desirable

  • Additional secretarial qualifications
  • Knowledge of medical terminology

General Skills

Essential

  • Good written and verbal communication
  • Strong organisational skills/working to deadlines etc
  • Ability to prioritise and manage own workload and work without supervision
  • Ability to exercise initiative when dealing with issues within own area of competence

Desirable

  • Methodical and logical approach
  • Happy to work alone and as part of a team
Person Specification

Experience

Essential

  • Administrative/clerical/secretarial work experience

Desirable

  • Experience of minute taking

Qualifications and education

Essential

  • Educated to GCSE Maths and English Grade C or above
  • Ability to use Microsoft packages
  • Good typewriting/computer/word processing skills

Desirable

  • Additional secretarial qualifications
  • Knowledge of medical terminology

General Skills

Essential

  • Good written and verbal communication
  • Strong organisational skills/working to deadlines etc
  • Ability to prioritise and manage own workload and work without supervision
  • Ability to exercise initiative when dealing with issues within own area of competence

Desirable

  • Methodical and logical approach
  • Happy to work alone and as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Sussex Community NHS Foundation Trust

Address

Westhampnett Child Development Centre

28-29 Westhampnett Road

Chichester

PO19 7HH


Employer's website

https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)

Employer details

Employer name

Sussex Community NHS Foundation Trust

Address

Westhampnett Child Development Centre

28-29 Westhampnett Road

Chichester

PO19 7HH


Employer's website

https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Team Lead

Lorraine Watling

lorraine.watling@nhs.net

01243793619

Details

Date posted

03 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata, dependent on experience

Contract

Permanent

Working pattern

Part-time

Reference number

150-KW8604-CHI

Job locations

Westhampnett Child Development Centre

28-29 Westhampnett Road

Chichester

PO19 7HH


Supporting documents

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