Job summary
We have an exciting Digital Services team opportunity for a Digital Project Manager to work collaboratively across the Trust and wider NHS Wales, on the implementation a new Electronic Prescribing and Medicines Administration (ePMA) system.
An ambitious digital strategy underpins this, which will revolutionise the way in which we deliver services - from co-producing innovative technologies, working on digital inclusion, to embedding data & insight into our everyday. Our team are here to deliver new digital solutions and excellent everyday digital service, to improve services and outcomes.
We recognise that successful digital transformation and service is as much to do with our people and culture as it is to do with technology. This is a truly special opportunity and we are looking for talented and passionate people who share our values and can help us realise the Trust's ambitions.
The ePMA project will enable us to modernise and transform our current paper-based prescribing and medicines administration process across the Trust. The ideal candidate will have significant experience in managing largescale complex digital projects through to delivery, preferably within a health and social care environment.
Main duties of the job
Assist in the provision of project management by supporting a portfolio of service improvement projects undertaken across the Trust and act as a project manager for specific digital projects. Provide an understanding of all projects within Trust and identify what resources / input is required from the Digital department. Assist Digital colleagues in providing accurate timescales for work to be undertaken so this can be accurately reflected in project plans and inform go-live / project implementation dates. Work with the Senior Managers and Supervisors across the Trust to allocate resources to project work, including prioritisation of work and managing conflicting resources. Produce and update plans and documentation. Provide support, guidance and training for project teams and staff throughout the project lifecycle, using agreed project documentation
Supervise project team staff and work with other project managers in the organisation in the production of plans, documentation and guidance
Assist the Digital Programme Team in continually developing project management methodologies across the entire division and Velindre University NHS Trust. Monitor project budgets during the life of the project and ensure alignment with approved expenditure and/or authorised business case as required.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
This post is fixed term/secondment for 12 months until 30th September 2026 due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
This post is fixed term/secondment for 12 months until 30th September 2026 due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications and Knowledge
Essential
- Masters or equivalent professional / managerial qualification
- PRINCE 2 registered Practitioner or other recognised qualification in project management
- Evidence of Continued Professional Development / further training
- Evidence of developed practical project management skills
- Evidence of experience in managing complex projects
- Microsoft Office
- Developing internal project documents (e.g. PID, exception reports etc)
- Developing Performance indicators
- Principles of formal project management
- Information governance and security guidance
Desirable
- Member of recognised professional body
- MSP Practitioner
- Microsoft Project
- ECDL
- Developing business cases / strategic documents.
- Principles of programme management and benefits realisation
- Knowledge of NHS structures and processes.
Experience
Essential
- Experience in delivering projects to quality, time and budget requirements, preferably within a change programme environment
- Experience of designing, implementing and managing projects
- Good working knowledge of ICT, project management and management information tools.
- Effective leadership, interpersonal and communication skills
- Experience of working with multidisciplinary teams at varying levels of seniority
- Involvement in complex and large-scale projects.
- Management of project budgets.
- Solid understanding and appreciation of project finances and risk and benefits realisation
- Successful introduction of project management methodologies to inexperienced teams and individuals
- Effective management of resources
- Methodical, organised, analytical with problem solving capabilities.
- Excellent overall management and organisational skills
- Excellent communication skills, with the ability to communicate effectively with a variety of audiences in a variety of ways
- Strong delivery focus, with the ability to drive progress forward and a concern for results and achieving goals
- Sets high standards of performance and seeks to improve previous performance levels
- Detailed knowledge of budgeting, benefits tracking and resource allocation procedures
- The ability to find ways of solving or pre-empting problems
- Ability to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information
- Able to confidently and effectively chair meetings
- Be technically competent with various software programmes (e.g. Microsoft Word, Excel, PowerPoint, Outlook, Project, Visio)
- Required to work on own initiative.
- Be flexible to the needs of the service during times of change.
Desirable
- Several years' experience of working within a project / programme environment
- Experience of working within ICT projects.
- NHS working procedures and practices.
- Ability to adapt and deal with situations and manage expectations during periods of change and be able to take account of the broader perspective and how it affects other areas.
Skills and Attributes
Essential
- Ability to negotiate and influence others in a positive manner and confidence to deal with different priorities and differing views in order to instigate and achieve change and improvement
- Effective leadership, interpersonal and communication skills including facilitation, negotiation, obtaining, providing and presenting information
- Ability to manage expectations
- Ability to prepare and present reports to management teams on project status and advising on issues and risks to detailed specifications for Trust and others as requested
- Ability to demonstrate or gain a comprehensive understanding of the dynamics of systems of health and social care and the constituent elements of the care system
- First class planning and organisation skills
- Considerable amount of time working with a VDU and keyboard
- Compliance with Trust policies and procedures.
- Occasional exposure to distressing or emotional circumstances (i.e. stakeholders).
Other
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Person Specification
Qualifications and Knowledge
Essential
- Masters or equivalent professional / managerial qualification
- PRINCE 2 registered Practitioner or other recognised qualification in project management
- Evidence of Continued Professional Development / further training
- Evidence of developed practical project management skills
- Evidence of experience in managing complex projects
- Microsoft Office
- Developing internal project documents (e.g. PID, exception reports etc)
- Developing Performance indicators
- Principles of formal project management
- Information governance and security guidance
Desirable
- Member of recognised professional body
- MSP Practitioner
- Microsoft Project
- ECDL
- Developing business cases / strategic documents.
- Principles of programme management and benefits realisation
- Knowledge of NHS structures and processes.
Experience
Essential
- Experience in delivering projects to quality, time and budget requirements, preferably within a change programme environment
- Experience of designing, implementing and managing projects
- Good working knowledge of ICT, project management and management information tools.
- Effective leadership, interpersonal and communication skills
- Experience of working with multidisciplinary teams at varying levels of seniority
- Involvement in complex and large-scale projects.
- Management of project budgets.
- Solid understanding and appreciation of project finances and risk and benefits realisation
- Successful introduction of project management methodologies to inexperienced teams and individuals
- Effective management of resources
- Methodical, organised, analytical with problem solving capabilities.
- Excellent overall management and organisational skills
- Excellent communication skills, with the ability to communicate effectively with a variety of audiences in a variety of ways
- Strong delivery focus, with the ability to drive progress forward and a concern for results and achieving goals
- Sets high standards of performance and seeks to improve previous performance levels
- Detailed knowledge of budgeting, benefits tracking and resource allocation procedures
- The ability to find ways of solving or pre-empting problems
- Ability to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information
- Able to confidently and effectively chair meetings
- Be technically competent with various software programmes (e.g. Microsoft Word, Excel, PowerPoint, Outlook, Project, Visio)
- Required to work on own initiative.
- Be flexible to the needs of the service during times of change.
Desirable
- Several years' experience of working within a project / programme environment
- Experience of working within ICT projects.
- NHS working procedures and practices.
- Ability to adapt and deal with situations and manage expectations during periods of change and be able to take account of the broader perspective and how it affects other areas.
Skills and Attributes
Essential
- Ability to negotiate and influence others in a positive manner and confidence to deal with different priorities and differing views in order to instigate and achieve change and improvement
- Effective leadership, interpersonal and communication skills including facilitation, negotiation, obtaining, providing and presenting information
- Ability to manage expectations
- Ability to prepare and present reports to management teams on project status and advising on issues and risks to detailed specifications for Trust and others as requested
- Ability to demonstrate or gain a comprehensive understanding of the dynamics of systems of health and social care and the constituent elements of the care system
- First class planning and organisation skills
- Considerable amount of time working with a VDU and keyboard
- Compliance with Trust policies and procedures.
- Occasional exposure to distressing or emotional circumstances (i.e. stakeholders).
Other
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
