Job summary
Velindre Cancer Centre is proud to be one of the UK's leading non-surgical oncology centres.
As part of our ambition to deliver world-class care for our patients and a ground breaking environment for our staff, we are building a brand new, state-of-the-art Velindre Cancer Centre set to open in Spring 2027.
We're looking for a motivated and organised Project Administrator to support the Communications and Engagement workstream of this exciting project.
This is a fantastic opportunity to be part of a meaningful and lasting project helping to shape how we engage with patients, staff, communities and partners during one of the most important developments in the Trust's history.
Working closely with our Communications and Engagement leads, you'll play a vital role in keeping the project on track and making sure our messages are heard.
This post is fixed term/secondment until 30/09/2027. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
PLEASE NOTE Applicants will need to get permission from their line manager before submitting their interest, a release form to be included with your application form can be downloaded here. (This form is for the staff member and line manager to complete and return to you)
Main duties of the job
Coordinate and support a range of meetings and events - from internal workstream sessions to quarterly community benefits reviews and stakeholder engagement events
Support planning and delivery by helping track progress against key milestones and escalating issues when needed
Manage communications, including logging and issuing responses to public correspondence and supporting the coordination of Freedom of Information responses
Keep us organised, by maintaining accurate project records, databases, and documentation
Create tools and templates to help the team deliver clear and consistent communications
You'll need strong organisational skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.
Experience supporting complex projects is important, and an interest in communications or public engagement will be a real advantage.
In return, you'll be part of a dynamic, supportive team working on a once-in-a-generation project that will make a real difference to cancer care in Wales.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
The role is offered as a 25 month secondment or fixed term appointment due to funding.The successful applicant will need to establish credibility with a wide range of stakeholders and have the required knowledge and performance skills to fulfil the duties and responsibilities outlined within the Job Description.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
The role is offered as a 25 month secondment or fixed term appointment due to funding.The successful applicant will need to establish credibility with a wide range of stakeholders and have the required knowledge and performance skills to fulfil the duties and responsibilities outlined within the Job Description.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- Educated to HND, HNC, diploma level, or equivalent experience
- GCSE qualification or equivalent in Mathematics and English
- Keyboard skills
- IT competent
Desirable
- RSA1
- Project Management Qualification
Experience
Essential
- Experience of administering projects
- Good knowledge of computer skills and of Microsoft Office Suite, with the ability to master new applications
- Understanding of Confidentiality
- Able to use own initiative
- Administration role within healthcare
Desirable
- Understanding of NHS and of Velindre NHS Trust's role in service deliver
- Knowledge of Velindre Cancer Centre and of the delivery of non- surgical cancer services
- Experience of setting up databases
- Knowledge of the Mutual Investment Model (MIM)
Skills and Attributes
Essential
- Good organisational skills and the ability to identify priorities
- Computer literate
- Keyboard skills
- Good communication skills
- Friendly manner which promotes confidence in the service
- Filing ability
- Typing skills
Desirable
Other
Essential
- Diplomatic
- Calm and objective
- Personally and professionally mature
- Demonstrates enthusiasm
- Able to travel between sites
- Highly motivated proactive effective team player
- Effective communicator with excellent interpersonal skills
- May be required to travel within geographical area.
- Able to work hours flexibly.
Person Specification
Qualifications and Knowledge
Essential
- Educated to HND, HNC, diploma level, or equivalent experience
- GCSE qualification or equivalent in Mathematics and English
- Keyboard skills
- IT competent
Desirable
- RSA1
- Project Management Qualification
Experience
Essential
- Experience of administering projects
- Good knowledge of computer skills and of Microsoft Office Suite, with the ability to master new applications
- Understanding of Confidentiality
- Able to use own initiative
- Administration role within healthcare
Desirable
- Understanding of NHS and of Velindre NHS Trust's role in service deliver
- Knowledge of Velindre Cancer Centre and of the delivery of non- surgical cancer services
- Experience of setting up databases
- Knowledge of the Mutual Investment Model (MIM)
Skills and Attributes
Essential
- Good organisational skills and the ability to identify priorities
- Computer literate
- Keyboard skills
- Good communication skills
- Friendly manner which promotes confidence in the service
- Filing ability
- Typing skills
Desirable
Other
Essential
- Diplomatic
- Calm and objective
- Personally and professionally mature
- Demonstrates enthusiasm
- Able to travel between sites
- Highly motivated proactive effective team player
- Effective communicator with excellent interpersonal skills
- May be required to travel within geographical area.
- Able to work hours flexibly.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
