Job summary
To provide effective support and administrative service for the Business Support Manager (BSM) within the Planning & Performance Services Department at the Welsh Blood Service (WBS) as part of a professional, friendly and customer focused service, liaising both externally and with colleagues across the WBS.
1. This post is fixed term/secondment until 02/11/2026. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. PLEASE NOTE Applicants will need to get permission from their line manager before submitting their interest, a release form to be included with your application form can be downloaded here. (This form is for the staff member and line manager to complete and return to you)
Main duties of the job
The post holder will provide full administrative support to the Business Support Manager consisting of, but not limited to, organising meetings, meeting support (i.e. recording minutes and maintaining action logs), assist with preparation of reports, digital document management and use of spreadsheet databases.
Maintain accurate diary systems for Business Support, including own and Business Support Manager's diary.
Daily use of Microsoft Office, including Word/Excel/PowerPoint/Teams/Co-Pilot, in delivery of Business Support workstreams and communicating with colleagues.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications & Knowledge
Essential
- Educated to GCSE or equivalent level
- Willingness to learn new skills
- Strong attention to detail and organisational skills
- Able to relate and engage with staff at all levels
Desirable
- NVQ level 3 or equivalent in relevant subject e.g., administration
Experience
Essential
- Administrative/secretarial experience
- Understanding of Information Governance requirements
- Use of Microsoft Office 365 systems, including Microsoft Teams or equivalent
- Experience of recording digital meetings and recording agreed actions
Desirable
- Experience in an administrative role within healthcare environment
Skills and attributes
Essential
- Ability to prioritise work
- Advanced keyboard skills
- Be a "Team Player"
Desirable
- Welsh language skills in understanding, speaking, reading and writing
Person Specification
Qualifications & Knowledge
Essential
- Educated to GCSE or equivalent level
- Willingness to learn new skills
- Strong attention to detail and organisational skills
- Able to relate and engage with staff at all levels
Desirable
- NVQ level 3 or equivalent in relevant subject e.g., administration
Experience
Essential
- Administrative/secretarial experience
- Understanding of Information Governance requirements
- Use of Microsoft Office 365 systems, including Microsoft Teams or equivalent
- Experience of recording digital meetings and recording agreed actions
Desirable
- Experience in an administrative role within healthcare environment
Skills and attributes
Essential
- Ability to prioritise work
- Advanced keyboard skills
- Be a "Team Player"
Desirable
- Welsh language skills in understanding, speaking, reading and writing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
