Job summary
The Education and Training Team have a vacancy for an administrator to join the team on a 12 month fixed term/secondment basis. Both internal and External Candidates can apply.
This is an opportunity to join a dynamic and caring team delivering high standard training and assessing to all existing and new staff for the blood collection teams as an All Wales service.
Main duties of the job
The post holder must have excellent interpersonal skills, value the importance of confidentiality and sensitivity for all members of staff.
The successful applicant must provide comprehensive administrative support to the Collection Education and Practice Development department using a variety of word processing packages and other computer programmes.
The post holder must facilitate training activities when required, prepare training material and maintain training records of clinical staff using the Training Database and other filing systems. The post holder should also be proficient in data collation using Microsoft Word and Excel.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you. Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Experience
Essential
- Extensive administrative experience
- Experience of working in a busy office environment
- Experience of computerised and manual filing systems
Desirable
- Experience of working with VDU in an office environment
- Previous NHS experience
Skills
Essential
- Able to prioritise work & manage own time & work load efficiently
- Excellent organisational and communication skills
- Knowledge of Spreadsheets, Microsoft Office, including Outlook
- Competent in using Microsoft Word and Excel
Desirable
- Proficient at designing PowerPoint presentations
- Ability to interrogate databases and logs to produce statistical reports
Other Skills
Essential
- Professional attitude
- Ability to multi-task
- Able to work to tight deadlines
- Flexible approach to work
Desirable
Qualifications
Essential
- NVQ Level 2 Customer Care or equivalent experience
- Good standard of general education
- BCS ECDL Level 1
- OCR 2 Typing ( or equivalent)
Desirable
Person Specification
Experience
Essential
- Extensive administrative experience
- Experience of working in a busy office environment
- Experience of computerised and manual filing systems
Desirable
- Experience of working with VDU in an office environment
- Previous NHS experience
Skills
Essential
- Able to prioritise work & manage own time & work load efficiently
- Excellent organisational and communication skills
- Knowledge of Spreadsheets, Microsoft Office, including Outlook
- Competent in using Microsoft Word and Excel
Desirable
- Proficient at designing PowerPoint presentations
- Ability to interrogate databases and logs to produce statistical reports
Other Skills
Essential
- Professional attitude
- Ability to multi-task
- Able to work to tight deadlines
- Flexible approach to work
Desirable
Qualifications
Essential
- NVQ Level 2 Customer Care or equivalent experience
- Good standard of general education
- BCS ECDL Level 1
- OCR 2 Typing ( or equivalent)
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
