Job summary
The Welsh Blood Service (WBS) is immensely proud of the vital role it plays in striving to save and transform lives through the generosity of its blood donors. We deliver an essential service for NHS Wales by providing a safe, high-quality blood and transplantation service to support the treatment of patients across Wales.
The post holder will work with the Blood Health Team to support delivery by providing day-to-day administration and coordination to assist in its successful delivery.
We are looking for an experienced administrator with excellent organisational skills. Required to arrange meetings and take corresponding meeting notes/minutes. Experienced in management of spreadsheets and complex data entry requirements, able to organise and prioritise their own workload to meet deadlines.
The post is a full time (37.5 hours a week) permanent role based within the Talbot Green site.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
To provide comprehensive, efficient and effective administrative support to enable the delivery of the Clinical Services Department Core functions e.g. Blood Health Team (BHT) promotion of patient blood management, clinical governance and medical support, with particular reference to ongoing work for the Preoperative anaemia management programme within the Welsh Blood Service (WBS).
- Issue a range of written communications on behalf of the BHT and the Blood Health National Oversight Group (BHNOG). Communication with relevant colleagues regarding the Preoperative Anaemia Programme.
- Provide full and effective administrative assistance to the BHT to support the management of the Preoperative Anaemia Programme. Duties will include - minute taking, organising meetings, report typing, updating and maintenance of spreadsheets and databases.
- Support the Preoperative Anaemia programme and wider BHT in the formulation and dissemination of relevant clinical correspondence including clinical audit and feedback systems.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you. Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- GCSE qualification or equivalent in Maths and English
- ECDL or equivalent in IT knowledge and skills
- NVQ level 3 or equivalent in relevant subject e.g. administration
- Understanding of confidentiality
- Good general education
Experience
Essential
- Administrative/secretarial experience
- Maintaining computerised and paper record keeping systems
Desirable
- Administrative role within health care environment
Skills and Attributes
Essential
- Good communication and interpersonal skills
- Ability to prioritise work in a developing environment of competing priorities
- Willingness to learn new skills.
- Formal minute taking.
- Advanced keyboard skills Enthusiastic/motivated.
- Attention to detail.
- Good organisational skills.
- Able to prioritise.
- Flexible in re-prioritising own work due to unplanned events and/or urgent requests for work.
- Team player.
Other
Essential
- Professional appearance
- Able to relate well to staff at all levels.
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Person Specification
Qualifications and Knowledge
Essential
- GCSE qualification or equivalent in Maths and English
- ECDL or equivalent in IT knowledge and skills
- NVQ level 3 or equivalent in relevant subject e.g. administration
- Understanding of confidentiality
- Good general education
Experience
Essential
- Administrative/secretarial experience
- Maintaining computerised and paper record keeping systems
Desirable
- Administrative role within health care environment
Skills and Attributes
Essential
- Good communication and interpersonal skills
- Ability to prioritise work in a developing environment of competing priorities
- Willingness to learn new skills.
- Formal minute taking.
- Advanced keyboard skills Enthusiastic/motivated.
- Attention to detail.
- Good organisational skills.
- Able to prioritise.
- Flexible in re-prioritising own work due to unplanned events and/or urgent requests for work.
- Team player.
Other
Essential
- Professional appearance
- Able to relate well to staff at all levels.
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
