Job summary
The Welsh Blood Services, Transplantation Services are looking for an enthusiastic, self-motivated Administrator to provide administrative /business support to the department. The role is fixed term until 16 May 2026 to cover a secondment.
Internal applicants will be considered for secondment with line manager approval.
The post holder will join the small existing team of Transplantation Services Administrators, and will require proven computer skills, accuracy and attention to detail. Applicants should enjoy working in a busy environment and be organised with excellent interpersonal and time management skills. The role is ideally suited to candidates with administrative experience with a positive approach to change. If you enjoy a varied workload this could be the post for you.
The Transplantation Services department includes the Welsh Transplantation Laboratory, Welsh Bone Marrow Donor Registry, and UK NEQAS for Histocompatibility and Immunogenetics.
For more details about working at the Welsh Blood Service please visit https://welsh-blood.org.uk/careers/
Main duties of the job
Entering of patient and basic laboratory test results into Laboratory LIMS system and report templates, for verification by scientists.
Filing of laboratory test results and relevant correspondence to maintain patient records.
Production of laboratory reports, includes system generated reports for verification by scientists.
Distribution of patient reports to service users, by e-mail and post.
Setting up meetings, taking minutes and distributing all relevant documentation.
Administration of staff workforce records, including attendance records, inductions, sickness documentation.
Administration of department SOP training records using the eQMS system.
Coordinate purchasing and receipting goods via the Oracle system.
Completion of monthly pay returns in a timely manner ensuring all staff are paid correctly.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this pos
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this pos
Person Specification
Cymwysterau a Gwybodaeth
Essential
- GCSE English, maths A - C grade or equivalent
- Good standard of knowledge in the use of IT packages, in particular Microsoft Office
- NVQ level 3 in Business Administration or equivalent qualification/experience.
Desirable
- RSA stage II typing/word processing qualified or equivalent knowledge
- Knowledge of Welsh Blood Service function
- Knowledge of scientific/medi
Experience
Essential
- Experience of working in an administrative environment
- Experience of communicating with different levels of staff
- Experience of dealing with confidential and sensitive data
- Maintenance and storage of records.
- Experience of operating Microsoft Office Suite
- Experience of implementing administrative policies and procedures
Skills and Attributes
Essential
- Extensive use of Windows based applications at ECDL level or equivalent
- Formal Minute taking
- Organising/ coordinating multiple internal and external meetings using own initiative to prioritise activities and meet deadlines
- Ability to organise and prioritise own workload.
- Ability to collate and store data in appropriate format.
- Good knowledge of office systems, procedures, and practices
- Able to communicate information, both verbally and in writing in a clear and concise manner.
- Ability to work as part of a team.
- Able to keep clear and accurate records, showing attention to detail.
- Able to read, understand and follow written instructions and perform basic calculations.
- Self-motivated, with the ability to work under pressure and to deadlines.
- Ability to enter data accurately onto appropriate computer packages.
Desirable
- Experience in Data manipulation
Other
Essential
- Ability to work on own initiative.
- Well organised
- Ability to build excellent working relationships
- Understanding of issues of confidentiality and data protection
- Able to show self-motivation and use initiative, recognising limits of practice.
- Able to produce work to a high standard within required timescales.
- Ability to be flexible in accordance with exigencies of the service.
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Person Specification
Cymwysterau a Gwybodaeth
Essential
- GCSE English, maths A - C grade or equivalent
- Good standard of knowledge in the use of IT packages, in particular Microsoft Office
- NVQ level 3 in Business Administration or equivalent qualification/experience.
Desirable
- RSA stage II typing/word processing qualified or equivalent knowledge
- Knowledge of Welsh Blood Service function
- Knowledge of scientific/medi
Experience
Essential
- Experience of working in an administrative environment
- Experience of communicating with different levels of staff
- Experience of dealing with confidential and sensitive data
- Maintenance and storage of records.
- Experience of operating Microsoft Office Suite
- Experience of implementing administrative policies and procedures
Skills and Attributes
Essential
- Extensive use of Windows based applications at ECDL level or equivalent
- Formal Minute taking
- Organising/ coordinating multiple internal and external meetings using own initiative to prioritise activities and meet deadlines
- Ability to organise and prioritise own workload.
- Ability to collate and store data in appropriate format.
- Good knowledge of office systems, procedures, and practices
- Able to communicate information, both verbally and in writing in a clear and concise manner.
- Ability to work as part of a team.
- Able to keep clear and accurate records, showing attention to detail.
- Able to read, understand and follow written instructions and perform basic calculations.
- Self-motivated, with the ability to work under pressure and to deadlines.
- Ability to enter data accurately onto appropriate computer packages.
Desirable
- Experience in Data manipulation
Other
Essential
- Ability to work on own initiative.
- Well organised
- Ability to build excellent working relationships
- Understanding of issues of confidentiality and data protection
- Able to show self-motivation and use initiative, recognising limits of practice.
- Able to produce work to a high standard within required timescales.
- Ability to be flexible in accordance with exigencies of the service.
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
