Job summary
If you're organized, curious, and keen to learn, this role offers the chance to learn business administration skills that employers value across every sector. As a Business Administration Apprentice, you'll gain practical experience, professional training, and the confidence to support teams and services that shape public health in Wales.
Main duties of the job
As a Business Administration Apprentice, you'll learn to:
Provide administrative support to enable the team/service to deliver its objectives effectively.
Maintain accurate records and systems, ensuring accuracy and accessibility.
Act as a point of contact for communications and contributing to the smooth running of the service.
There will be dedicated support for each apprentice and opportunities to develop in areas important to you.
About us
We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
Job description
Job responsibilities
As part of your apprenticeship, you will develop proficiency in:
o Organising and coordinating meetings and taking formal minutes
o Liaising with colleagues and external stakeholders and respond to queries in a professional and timely manner
o Using IT systems to generate reports, process data and support team workflows
o Ensuring resources and supplies are maintained and reordered as necessary
o Contributing to team meetings and providing input on the development and improvement of processes
Apprenticeships in Public Health Wales
This apprenticeship is open to anyone aged 16 or over, whether you are just starting out in your career, looking for a career change, or returning to work. This role is hybrid with a requirement to be in the office 1-2 days a week.
Please refer to the Person Specification to ensure you meet the Welsh Government requirements for undertaking an apprenticeship.
Apprenticeships with Public Health Wales are a fantastic way to earn while you learn, gaining hands-on experience, transferable skills, and nationally recognised qualifications.
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
As part of your apprenticeship, you will develop proficiency in:
o Organising and coordinating meetings and taking formal minutes
o Liaising with colleagues and external stakeholders and respond to queries in a professional and timely manner
o Using IT systems to generate reports, process data and support team workflows
o Ensuring resources and supplies are maintained and reordered as necessary
o Contributing to team meetings and providing input on the development and improvement of processes
Apprenticeships in Public Health Wales
This apprenticeship is open to anyone aged 16 or over, whether you are just starting out in your career, looking for a career change, or returning to work. This role is hybrid with a requirement to be in the office 1-2 days a week.
Please refer to the Person Specification to ensure you meet the Welsh Government requirements for undertaking an apprenticeship.
Apprenticeships with Public Health Wales are a fantastic way to earn while you learn, gaining hands-on experience, transferable skills, and nationally recognised qualifications.
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- Awareness of general administrative procedures and practices.
Desirable
- oKnowledge of data protection and confidentiality.
Skills
Essential
- Enthusiasm and willingness to learn new skills
- Ability to work as part of a team and build positive working relationships.
- Good understanding of Microsoft software, such as Outlook and Word, with willingness to develop proficiency in Microsoft Office and other digital tools.
- Good keyboard skills
- Clear written and verbal communication skills.
- Ability to use basic numeracy and literacy skills in the workplace.
- Ability to follow instructions and ask questions to support learning.
- Good attention to detail and accuracy when entering data and producing documents.
- Willingness to learn how to organisation and prioritise workload.
- A proactive and flexible approach to work and learning, with the ability to adapt to new challenges.
- Willingness to develop problem-solving skills.
- Commitment to maintaining confidentiality and handling sensitive information appropriately.
- Ability to attend work and training reliably and maintain focus.
- Ability to demonstrate behaviours aligned to our organisational values (Working Together, Trust and Respect, Making a Difference).
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Commitment to completing the Level 3 Business Administration Apprenticeship qualification.
Person Specification
Qualifications
Essential
- Awareness of general administrative procedures and practices.
Desirable
- oKnowledge of data protection and confidentiality.
Skills
Essential
- Enthusiasm and willingness to learn new skills
- Ability to work as part of a team and build positive working relationships.
- Good understanding of Microsoft software, such as Outlook and Word, with willingness to develop proficiency in Microsoft Office and other digital tools.
- Good keyboard skills
- Clear written and verbal communication skills.
- Ability to use basic numeracy and literacy skills in the workplace.
- Ability to follow instructions and ask questions to support learning.
- Good attention to detail and accuracy when entering data and producing documents.
- Willingness to learn how to organisation and prioritise workload.
- A proactive and flexible approach to work and learning, with the ability to adapt to new challenges.
- Willingness to develop problem-solving skills.
- Commitment to maintaining confidentiality and handling sensitive information appropriately.
- Ability to attend work and training reliably and maintain focus.
- Ability to demonstrate behaviours aligned to our organisational values (Working Together, Trust and Respect, Making a Difference).
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Commitment to completing the Level 3 Business Administration Apprenticeship qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
