Job summary
Are you an experienced Personal Assistant or Senior Administrator looking for flexible work that fits around your life?
Public Health Wales is recruiting to its Bank Staff Team within the Policy and International Health Directorate. This is an exciting opportunity to join a dynamic and innovative team, providing essential support during periods of high demand, staff absence, or short-term projects.
Bank roles offer flexibility and variety, making them ideal for individuals who want to contribute to public health while maintaining control over their working hours.
Main duties of the job
As a Bank Personal Assistant / Senior Administrator, you may be asked to:
- Provide high-quality administrative and PA support to senior leaders.
- Manage diaries, schedule meetings, and coordinate communications.
- Support project delivery and maintain accurate records.
- Assist with document preparation, minute-taking, and general office duties.
Assignments may vary depending on the needs of the Directorate, offering a great opportunity to broaden your experience across different areas of public health policy and international collaboration. Joining our bank team means becoming part of a supportive, inclusive, and impactful organisation.
Additional Information
Bank roles are offered on an "as and when required" basis. There is no obligation to accept shifts, and hours are not guaranteed. This flexibility allows you to fit work around your other commitments.
About us
We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
Experience
Essential
- Demonstrable proven experience of working as a Personal Assistant, Senior Administrator or equivalent.
- Demonstrated ability to handle confidential and sensitive information with discretion, including secure record-keeping.
- Experience in planning, coordinating and facilitating meetings and events, both virtually and in person. High level of experience of inbox & diary management.
- Skilled in meeting administration, including the preparation of agendas, coordinating speakers, production of minutes/action points, capturing and tracking actions and following these up.
Skills
Essential
- Excellent planning, time management, and organisational skills.
- Demonstrable proven knowledge of MS Office Suite, including but not limited to MS Word, Excel, Outlook and Teams.
Knowledge
Essential
- Thorough knowledge of administrative and organisational procedures, acquired through training and relevant experience.
Personal Attributes
Essential
- Ability to manage multiple priorities, work to deadlines and perform well under pressure.
- Strong team player with the ability to work independently and take initiative.
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
Experience
Essential
- Demonstrable proven experience of working as a Personal Assistant, Senior Administrator or equivalent.
- Demonstrated ability to handle confidential and sensitive information with discretion, including secure record-keeping.
- Experience in planning, coordinating and facilitating meetings and events, both virtually and in person. High level of experience of inbox & diary management.
- Skilled in meeting administration, including the preparation of agendas, coordinating speakers, production of minutes/action points, capturing and tracking actions and following these up.
Skills
Essential
- Excellent planning, time management, and organisational skills.
- Demonstrable proven knowledge of MS Office Suite, including but not limited to MS Word, Excel, Outlook and Teams.
Knowledge
Essential
- Thorough knowledge of administrative and organisational procedures, acquired through training and relevant experience.
Personal Attributes
Essential
- Ability to manage multiple priorities, work to deadlines and perform well under pressure.
- Strong team player with the ability to work independently and take initiative.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
