Job summary
We are seeking a full time (37.5 hours) and a part time (15 hours) Personal Assistant to join the Microbiology team based at Singleton Hospital in Swansea. Candidates will need to be enthusiastic, well-motivated and innovative. Have well developed interpersonal and communication skills and an ability to lead and support individual and team working.
Main duties of the job
To provide comprehensive and confidential personal assistant (PA) support to Consultants and other Medical Staff in Microbiology.
The post holder is required to communicate across directorates, with staff and stakeholders and produce a high standard of work to meet deadlines, whilst ensuring compliance with Public Health Wales policies.
About us
We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- Word processing to RSA III, NVQ Level 3 or relevant equivalent experience, together with a high level of numeracy and written and spoken English.
- Good standard of general education
Desirable
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Minute taking and recording
- Experience of working autonomously
Desirable
- Audio typing
- Working in an NHS environment
SKILLS
Essential
- Planning and organisational skills
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Strong minute taking skills
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Working knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data
- Thorough understanding of secretarial procedures
- Working knowledge of filing/data systems including records management
- Knowledge of administrative and organisational procedures
Desirable
- Knowledge of Public Health Wales
- Medical terminology
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time-keeping
- Respect confidentiality
- Willingness to learn and develop skills
- Flexible approach to work
Desirable
- Continued Personal Development
Person Specification
Qualifications
Essential
- Word processing to RSA III, NVQ Level 3 or relevant equivalent experience, together with a high level of numeracy and written and spoken English.
- Good standard of general education
Desirable
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Minute taking and recording
- Experience of working autonomously
Desirable
- Audio typing
- Working in an NHS environment
SKILLS
Essential
- Planning and organisational skills
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Strong minute taking skills
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Working knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data
- Thorough understanding of secretarial procedures
- Working knowledge of filing/data systems including records management
- Knowledge of administrative and organisational procedures
Desirable
- Knowledge of Public Health Wales
- Medical terminology
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time-keeping
- Respect confidentiality
- Willingness to learn and develop skills
- Flexible approach to work
Desirable
- Continued Personal Development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
