Job summary
This post is a secondment/fixed term position for 22 months until 27th August 2027.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
Do you want to make a difference? Here is your opportunity to be part of the Screening Pathway Administration Team at the Diabetic Eye Service Wales.
The role will provide an exciting opportunity to be part of a dynamic team, striving to improve patient outcomes and patient care through the delivery of high quality screening to the growing diabetic population of Wales.
The post holder will be jointly responsible, in conjunction with their counterpart, Screening Pathway Coordinator - Service Delivery, for the continuous service improvement of screening pathway administration, under the direction of the All Wales Screening Pathway Manager.
This post forms part of the Diabetic Eye Screening Wales (DESW) Programme, which aims to detect sight threatening diabetic retinopathy at an early stage before visual loss occurs, thereby ensuring early treatment and preventing loss of vision.
Diabetic Eye Screening Wales is part of Public Health Wales. We deliver the national service to screen for diabetic retinopathy, to help save sight.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Hours worked will be on a rota basis between 07:00 and 20:00, occasional weekend working.
Main duties of the job
The Screening Pathway Co-ordinator - Service Improvement is responsible for the overall safety and continuous improvement of the Screening Pathway function within Diabetic Eye Screening Wales (DESW). The post holder ensures the operating of the call, recall and relevant failsafe processes is carried out in line with the quality standards for the programme.
The post holder will work autonomously over service improvement of screening pathway administration, but will report to the All Wales Screening Pathway Manager. The post holder is expected to be jointly responsible for the line management of the Screening Pathway Administrators in conjunction with their counterpart, the Screening Pathway Co-ordinator - Service Delivery.
About us
We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The post holder will be expected to have a detailed knowledge of the Diabetic Eye Screening Information Management System (OptoMize) in order to ensure participant pathways are managed in line with programme policy. They will also be the main point of contact for liaising with Informatics for the development of reporting tools and data collation.
The post holder will possess core competencies to provide cover at the appropriate level across any of the Welsh Screening Programmes.
The post holder will be responsible for the wider failsafe development of the team and will retain oversight for the more complex failsafe pathways. As part of this, they will be responsible for any annual audits and scheduled audit checks in relation to these pathways and the wider department.
The post holder will be responsible for maintaining and updating Standard Operating Procedures (SOPs) in conjunction with the Screening Pathway Co-ordinator Service Delivery.
The post holder will be the lead for any project-based work as the need arises and as directed by the All Wales Screening Pathway Manager.
The post holder will take the lead in investigating any concerns or complaints raised (either through Datix or On the Spot forms).
The post holder will be responsible for liaising with Nursing colleagues and long stay units (e.g. prisons/assisted living) to facilitate clinics for these populations. They will be responsible for the identification of participants under the ATC Scheme (Safe Haven) and arranging suitable clinics for them.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
Job description
Job responsibilities
The post holder will be expected to have a detailed knowledge of the Diabetic Eye Screening Information Management System (OptoMize) in order to ensure participant pathways are managed in line with programme policy. They will also be the main point of contact for liaising with Informatics for the development of reporting tools and data collation.
The post holder will possess core competencies to provide cover at the appropriate level across any of the Welsh Screening Programmes.
The post holder will be responsible for the wider failsafe development of the team and will retain oversight for the more complex failsafe pathways. As part of this, they will be responsible for any annual audits and scheduled audit checks in relation to these pathways and the wider department.
The post holder will be responsible for maintaining and updating Standard Operating Procedures (SOPs) in conjunction with the Screening Pathway Co-ordinator Service Delivery.
The post holder will be the lead for any project-based work as the need arises and as directed by the All Wales Screening Pathway Manager.
The post holder will take the lead in investigating any concerns or complaints raised (either through Datix or On the Spot forms).
The post holder will be responsible for liaising with Nursing colleagues and long stay units (e.g. prisons/assisted living) to facilitate clinics for these populations. They will be responsible for the identification of participants under the ATC Scheme (Safe Haven) and arranging suitable clinics for them.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
Person Specification
Qualifications
Essential
- Educated to Degree level or equivalent OR Proven track record (see EXPERIENCE)
Desirable
- Relevant managerial/admin qualifications
Experience
Essential
- Experience of effective management of staff and leading a team
- Experience of working to tight deadlines
- Experience of working in multi-disciplinary teams
- Understanding and applies the principles of quality assurance systems
Desirable
- Experience of working in Eye Screening
- Experience of working within screening programmes
- Previous NHS experience
- Experience of extracting data from databases
- Experience of quality systems and quality management
Skills
Essential
- Excellent inter-personal and communication skills
- Excellent organisational skills
- Effective report writing
- High levels of literacy and numeracy
- Good Microsoft Office Suite skills and ability to learn and understand screening pathway information systems
- Ability to negotiate and persuade others
- Presentation skills and ability to engage and communicate effectively with a range of stakeholders
Desirable
- The ability to speak Welsh/willingness to learn
Knowledge
Essential
- Knowledge of team working and supervisory management
- Knowledge of quality systems
- Working knowledge of IT systems including Microsoft word; excel, database, outlook
Desirable
- Knowledge of the principles of screening
Personal Attributes
Essential
- Committed to quality. Confident. Reliable .Motivated/enthusiastic. Flexible approach to work, but able to work within policies and procedures when required. Good attention to detail
- Ability and willingness to travel between sites in a timely manner to meet the needs of the service
Desirable
- Ambitious. Keen to develop skills
Person Specification
Qualifications
Essential
- Educated to Degree level or equivalent OR Proven track record (see EXPERIENCE)
Desirable
- Relevant managerial/admin qualifications
Experience
Essential
- Experience of effective management of staff and leading a team
- Experience of working to tight deadlines
- Experience of working in multi-disciplinary teams
- Understanding and applies the principles of quality assurance systems
Desirable
- Experience of working in Eye Screening
- Experience of working within screening programmes
- Previous NHS experience
- Experience of extracting data from databases
- Experience of quality systems and quality management
Skills
Essential
- Excellent inter-personal and communication skills
- Excellent organisational skills
- Effective report writing
- High levels of literacy and numeracy
- Good Microsoft Office Suite skills and ability to learn and understand screening pathway information systems
- Ability to negotiate and persuade others
- Presentation skills and ability to engage and communicate effectively with a range of stakeholders
Desirable
- The ability to speak Welsh/willingness to learn
Knowledge
Essential
- Knowledge of team working and supervisory management
- Knowledge of quality systems
- Working knowledge of IT systems including Microsoft word; excel, database, outlook
Desirable
- Knowledge of the principles of screening
Personal Attributes
Essential
- Committed to quality. Confident. Reliable .Motivated/enthusiastic. Flexible approach to work, but able to work within policies and procedures when required. Good attention to detail
- Ability and willingness to travel between sites in a timely manner to meet the needs of the service
Desirable
- Ambitious. Keen to develop skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
