Job summary
Following a positive recommendation from the UK National Screening Committee and the successful delivery of a pilot in the North Rhondda area, Welsh Government have approved for lung cancer screening to be implemented as a new screening programme in Wales. This represents a significant development for health services in Wales and this post offers an exciting opportunity for a passionate and driven individual to play a key role in this, providing secretarial, administrative and organisational support to the team.
We are looking for a highly organised and proactive person to join our dynamic Lung Screening Team. You will be diligent in your approach, able to work independently and demonstrate an innovative, problem-solving approach, with strong stakeholder interaction and organisational skills. As part of a passionate, enthusiastic, supportive, and high performing team, you will build positive relationships with internal and external stakeholders.
Within this role you will contribute to the establishment of a new national programme that will deliver immediate and measurable benefits to the population of Wales.
Main duties of the job
This role involves providing comprehensive administrative and secretarial support to the programme team, including arranging and servicing meetings, diary management and managing enquiries from a range of internal and external stakeholders, which may include confidential information. The successful candidate will be responsible for producing a variety of documents, maintaining distribution lists and databases, booking travel and accommodation, and supporting financial processes such as raising purchase orders and managing invoice queries once the service is operational.
We are looking for someone with experience of working in a secretarial or administrative post, with strong communication skills and the ability to work independently, manage multiple priorities under pressure and use Microsoft Office applications confidently. This is an exciting opportunity to support a vital healthcare service in a busy and rewarding environment.
About us
We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
Job responsibilities
This is a hybrid role, working in a flexible manner, however it is essential that the post holder is able to travel to sites across Wales as required.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
For further information or an informal chat please contact the Head of Programme, Chris Coslett (chris.coslett@wales.nhs.uk) or apply direct.
Person Specification
Qualifications and knowledge
Essential
- Good standard of general education (GCSEs, including English and Maths at grade C or above) or ability to demonstrate equivalent work experience.
- NVQ level 3 or ability to demonstrate equivalent work experience.
- A good knowledge of the Microsoft package and its applications, being able to format documents.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Understanding of office procedures.
- Knowledge of filing/data systems including records management.
Experience
Essential
- Experience of working in a secretarial or administrative post.
- Experience of working to tight deadlines.
- Experience managing diaries and planning events.
- Experience of working in multi-disciplinary teams
- Experience in taking action notes
- Experience in diary management
Skills and attributes
Essential
Good inter-personal and communication skills
Good organisational skills
High levels of literacy and numeracy.
Good written and verbal communication skills
Good IT skills, knowledge of computer packages including Microsoft Word, Excel and PowerPoint
Ability to prioritise workloads.
Committed to quality.
Ability to work within a team and take direction from senior team members
Willingness to undertake relevant training courses
Flexible but able to work within policies and procedures when required.
Good attention to detail.
Desirable
- Welsh Language Skills are desirable at levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Ability to work under pressure, maintain concentration whilst dealing with interruption.
Job description
Job responsibilities
Job responsibilities
This is a hybrid role, working in a flexible manner, however it is essential that the post holder is able to travel to sites across Wales as required.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
For further information or an informal chat please contact the Head of Programme, Chris Coslett (chris.coslett@wales.nhs.uk) or apply direct.
Person Specification
Qualifications and knowledge
Essential
- Good standard of general education (GCSEs, including English and Maths at grade C or above) or ability to demonstrate equivalent work experience.
- NVQ level 3 or ability to demonstrate equivalent work experience.
- A good knowledge of the Microsoft package and its applications, being able to format documents.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Understanding of office procedures.
- Knowledge of filing/data systems including records management.
Experience
Essential
- Experience of working in a secretarial or administrative post.
- Experience of working to tight deadlines.
- Experience managing diaries and planning events.
- Experience of working in multi-disciplinary teams
- Experience in taking action notes
- Experience in diary management
Skills and attributes
Essential
Good inter-personal and communication skills
Good organisational skills
High levels of literacy and numeracy.
Good written and verbal communication skills
Good IT skills, knowledge of computer packages including Microsoft Word, Excel and PowerPoint
Ability to prioritise workloads.
Committed to quality.
Ability to work within a team and take direction from senior team members
Willingness to undertake relevant training courses
Flexible but able to work within policies and procedures when required.
Good attention to detail.
Desirable
- Welsh Language Skills are desirable at levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Ability to work under pressure, maintain concentration whilst dealing with interruption.
Person Specification
Qualifications and Knowledge
Essential
- Good standard of general education (GCSEs, including English and Maths at grade C or above) or ability to demonstrate equivalent work experience
- NVQ level 3 or ability to demonstrate equivalent work experience
- A good knowledge of the Microsoft package and its applications, being able to format documents
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Understanding of office procedures.
- Knowledge of filing/data systems including records management
Experience
Essential
- Experience of working in a secretarial or administrative post
- Experience of working to tight deadlines
- Experience managing diaries and planning events
- Experience of working in multi-disciplinary teams
- Experience in taking action notes
- Experience in diary management
Skills and Attributes
Essential
- Good inter-personal and communication skills
- Good organisational skills
- High levels of literacy and numeracy
- Good written and verbal communication skills
- Good IT skills, knowledge of computer packages including - Microsoft Word, Excel and PowerPoint
- Ability to prioritise workloads
- Committed to quality
- Ability to work within a team and take direction from senior team members
- Willingness to undertake relevant training courses
- Flexible but able to work within policies and procedures when required
- Good attention to detail
Desirable
- Welsh Language Skills are desirable at levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Ability to work under pressure, maintain concentration whilst dealing with interruption
Other
Essential
- Ability to travel between Screening sites in South Wales in a timely manner to meet the needs of the service
Person Specification
Qualifications and Knowledge
Essential
- Good standard of general education (GCSEs, including English and Maths at grade C or above) or ability to demonstrate equivalent work experience
- NVQ level 3 or ability to demonstrate equivalent work experience
- A good knowledge of the Microsoft package and its applications, being able to format documents
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Understanding of office procedures.
- Knowledge of filing/data systems including records management
Experience
Essential
- Experience of working in a secretarial or administrative post
- Experience of working to tight deadlines
- Experience managing diaries and planning events
- Experience of working in multi-disciplinary teams
- Experience in taking action notes
- Experience in diary management
Skills and Attributes
Essential
- Good inter-personal and communication skills
- Good organisational skills
- High levels of literacy and numeracy
- Good written and verbal communication skills
- Good IT skills, knowledge of computer packages including - Microsoft Word, Excel and PowerPoint
- Ability to prioritise workloads
- Committed to quality
- Ability to work within a team and take direction from senior team members
- Willingness to undertake relevant training courses
- Flexible but able to work within policies and procedures when required
- Good attention to detail
Desirable
- Welsh Language Skills are desirable at levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Ability to work under pressure, maintain concentration whilst dealing with interruption
Other
Essential
- Ability to travel between Screening sites in South Wales in a timely manner to meet the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
