Job summary
THIS POST IS FIXED TERM/SECONDMENT FOR 8 MONTHS TO 31/3/26 DUE TO FUNDING.
This position offers comprehensive project support services to the International Health Coordination Centre based in the Policy and International Health WHO collaborating Centre. Responsibilities include planning and organising various project activities and work streams across the Directorate and the broader organisation.The Project Support Officer coordinates and manages project activities, ensuring effective delivery and compliance with organisational standards.The post-holder will support all operational administrative tasks necessary to deliver programs and projects on time and within budget. These programs often involve internal and external stakeholders and have fixed timelines. This role is crucial for coordinating key participants to advance the workstreams.The Project Support Officer must possess exceptional communication, problem-solving, and decision-making skills, capable of managing, developing, and influencing both people and projects. Duties include timely and accurate project and program reporting, supporting quality assurance processes for individual projects, and contributing to the creation of reports and papers for relevant meetings.Working independently without daily supervision, the post-holder will escalate any identified risks and issues through the appropriate channels
Main duties of the job
The Project Support Officer is responsible for the effective planning and organisation of a range of project activities and work streams including:
o Communication and Stakeholder Engagement
o Facilitating Project Outcomes
o Handling varied Inquiries
o Managing Administrative Tasks
o Ensuring Compliance
o Developing and Implementing Procedures
o Engaging in Quality and Service Improvement
o Respect and safeguard confidentiality and sensitive information
For further information about the vacancy please see the job description and personal specification attached.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.
Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
Although this post has been advertised as a fixed term appointment, NHS staff will be offered the appointment as a secondment. If you wish to apply for a secondment, you must have the approval of your line manager.
In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.Public Health Wales works to achieve a healthier future for the people in Wales. If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
Although this post has been advertised as a fixed term appointment, NHS staff will be offered the appointment as a secondment. If you wish to apply for a secondment, you must have the approval of your line manager.
In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.Public Health Wales works to achieve a healthier future for the people in Wales. If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Experience
Essential
- Experience of implementing and managing documentation control systems including the use of SharePoint
- Experience of using Canva or similar design-based software to produce newsletters and other materials
- Formal minuting
Skills and Attributes
Essential
- Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority
- Proven ability in developing work processes, assess the effectiveness of these and make appropriate improvements
- Ability to work under pressure whilst meeting deadlines and adapt to changes in demand and workload
- Ability to work unsupervised with responsibility for managing own work
Person Specification
Experience
Essential
- Experience of implementing and managing documentation control systems including the use of SharePoint
- Experience of using Canva or similar design-based software to produce newsletters and other materials
- Formal minuting
Skills and Attributes
Essential
- Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority
- Proven ability in developing work processes, assess the effectiveness of these and make appropriate improvements
- Ability to work under pressure whilst meeting deadlines and adapt to changes in demand and workload
- Ability to work unsupervised with responsibility for managing own work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
