Job summary
We are seeking a Personal Assistant to join the team at Diabetic Eye Screening Wales, based in Treforest. Candidates will need to be enthusiastic, well-motivated and innovative. Have well developed interpersonal and communication skills and an ability to lead and support individual and team working.
Main duties of the job
To provide comprehensive and confidential personal assistant (PA) support to the Head of Programme for Diabetic Eye Screening Wales.
The post holder is required to communicate across directorates, with staff and stakeholders and produce a high standard of work to meet deadlines, whilst ensuring compliance with Public Health Wales policies.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.
Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- Word processing to RSA III, NVQ Level 3 or relevant equivalent experience
- Educated to GCSE/O Level standard or equivalent
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent
- Minute taking and recording
- Electronic Diary Management
- Experience of Microsoft Applications
Desirable
- Screening Division knowledge and structure
- Working in an NHS environment
Skills
Essential
- Planning and organisational skills/prioritising workload
- Excellent communication skills
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Awareness of policies and procedures relating to dealing with confidential data
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Ability to work within a team and using own initiative
- Respect confidentiality
- Willingness to learn and develop skills
- Willingness to work across sites
Desirable
- Flexible in commitment to the role
Person Specification
Qualifications
Essential
- Word processing to RSA III, NVQ Level 3 or relevant equivalent experience
- Educated to GCSE/O Level standard or equivalent
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent
- Minute taking and recording
- Electronic Diary Management
- Experience of Microsoft Applications
Desirable
- Screening Division knowledge and structure
- Working in an NHS environment
Skills
Essential
- Planning and organisational skills/prioritising workload
- Excellent communication skills
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Awareness of policies and procedures relating to dealing with confidential data
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Ability to work within a team and using own initiative
- Respect confidentiality
- Willingness to learn and develop skills
- Willingness to work across sites
Desirable
- Flexible in commitment to the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
