Job summary
THIS POST IS A 2 YEAR FIXED TERM POST UNTIL 31/03/2027.
An exciting opportunity has arisen for an enthusiastic, proactive and highly motivated individual to join our Health Improvement Division's Business Support Team as a Business Administrator.
This is a fixed term post working 37.5 hours per week based in our Public Health Wales NHS Trust offices in Capital Quarter 2 in Cardiff City centre 10 minutes from Queen Street and Central train stations and 15 minutes from Cardiff Bay.
We are looking for an enthusiastic, proactive and motivated individual to join our Business Support Team. You will be required to provide business and administration support to the various Health Improvement Programmes working closely with team members to ensure that there is robust business support within your Team.
Main duties of the job
This is a key supporting role to the effective running of this Team and the successful applicant will require good communication, planning and organisational skills. In addition, experience of working in an office environment along with computer literacy in Microsoft Office including, Outlook, Word and Excel is required.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Word processing to RSA III/NVQ Level 3 or equivalent level of experience
- Good standard of education together with a high level of numeracy, written and spoken English
Experience
Essential
- Demonstrable experience an administrative role
- Experience of communicating with all levels of professional staff and the public
- Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
Desirable
- Administering finance systems e.g. requisitions, budget monitoring
Knowledge
Essential
- Good knowledge of MS Office Suite
- Thorough understanding of office procedures
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Keen to learn and develop skills
Skills
Essential
- Good written and verbal communication skills
- Good organisational skills
- Ability to work within a team and to take direction from senior team members
Person Specification
Qualifications
Essential
- Word processing to RSA III/NVQ Level 3 or equivalent level of experience
- Good standard of education together with a high level of numeracy, written and spoken English
Experience
Essential
- Demonstrable experience an administrative role
- Experience of communicating with all levels of professional staff and the public
- Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
Desirable
- Administering finance systems e.g. requisitions, budget monitoring
Knowledge
Essential
- Good knowledge of MS Office Suite
- Thorough understanding of office procedures
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Keen to learn and develop skills
Skills
Essential
- Good written and verbal communication skills
- Good organisational skills
- Ability to work within a team and to take direction from senior team members
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
