Job summary
We are looking for a friendly, reliable, and motivated Administrative Assistant to join our team here in Microbiology, Singleton Hospital. The ideal candidate would have a flexible and friendly approach to teamwork and will have a non-judgemental attitude. Professionalism at all times is a must within this environment and must have a great work ethic.
Main duties of the job
The role involves providing comprehensive administrative and clerical support to the administrative and diagnostic services of the department.
The post holder will be a key member of the administrative team, working closely with the Business Support Manager, Office Supervisor, and laboratory staff to provide clerical support and contribute to providing excellent service for our colleagues and patients. This is a key supporting role and will include reception duties, data input, electronic filing, and input of test requests.
Joining our team you'll be responsible for providing general and administrative duties as well as answering the phones and greeting customers and visitors to our department. You'll be assisting with organising meetings and diary management sorting and distributing the post and updating our databases. In addition you'll be undertaking routine financial processes and help with other duties as directed.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve.
Job description
Job responsibilities
Key Requirements:
You will need to have good and accurate literacy, numeracy and administrative skills with the ability to analyse information to solve general queries. Youll also need good keyboard skills.
As youll be managing a variety of relationships with different stakeholders so its important you have good communication skills and can work on your own initiative.
Good planning and organising skills are key for this role and you should be used to working under pressure to meet deadlines allowing flexibility and resilience.
The main skills needed for this role are;
- Professionalism
- Organization skills
- Time management
- Interpersonal skills
- Written communication skills
- Verbal communication skills
- Attention to detail
- Microsoft Word, PowerPoint, and Excel experience
- Adaptability
For further details please see the attached Job Description and Person Specification.
Job description
Job responsibilities
Key Requirements:
You will need to have good and accurate literacy, numeracy and administrative skills with the ability to analyse information to solve general queries. Youll also need good keyboard skills.
As youll be managing a variety of relationships with different stakeholders so its important you have good communication skills and can work on your own initiative.
Good planning and organising skills are key for this role and you should be used to working under pressure to meet deadlines allowing flexibility and resilience.
The main skills needed for this role are;
- Professionalism
- Organization skills
- Time management
- Interpersonal skills
- Written communication skills
- Verbal communication skills
- Attention to detail
- Microsoft Word, PowerPoint, and Excel experience
- Adaptability
For further details please see the attached Job Description and Person Specification.
Person Specification
Qualifications
Essential
- Demonstrable proven experience of working as an Administrator
- Intermediate IT skills / GCSE/NVQ Level 3, or equivalent experience
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Experience of communicating with colleagues and the public
Desirable
- Working in an NHS environment
- Use of Procurement Systems
Skills
Essential
- Organisation and time management
Person Specification
Qualifications
Essential
- Demonstrable proven experience of working as an Administrator
- Intermediate IT skills / GCSE/NVQ Level 3, or equivalent experience
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Experience of communicating with colleagues and the public
Desirable
- Working in an NHS environment
- Use of Procurement Systems
Skills
Essential
- Organisation and time management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
