Job summary
An exciting opportunity has arisen for a Senior Project Support Officer to join the National Strategic Clinical Network for Cancer, which is part of the NHS Wales Executive, hosted by Public Health Wales. The Cancer Network works with Health Boards and Trusts promoting collaboration among cancer clinicians, teams, and senior leaders across Wales to advance national cancer priorities; offer guidance and clinical expertise to Health Boards, the NHS Executive, and the Welsh Government; and support cancer clinicians to tackle local, regional, or tumour-specific challenges while sharing best practices and insights throughout Wales.
The role of Senior Project Support Officer will involve:
Providing excellent project and general administrative support to the Quality, Patient Engagement and Experience team within the cancer network.
Supporting the Patient Engagement and Experience Lead with preparation and delivery of patient and staff focus groups and surveys.
Preparation of project and report documentation.
Supporting preparations for meetings and events in a timely and detailed manner including development of presentations and other supporting documentation, and providing administrative support at meetings including taking minutes.
Taking responsibility for the management of defined areas of work as required by the Programme team.
So, if you are enthusiastic, motivated and looking for a new challenge, we would love to hear from
Main duties of the job
The main duties of the Project Support Officer is to support specific projects and sub-groups within the Wales Cancer Network as well as providing general administrative support.
The post holder will:
Provide general administrative support
Support the maintenance, management and oversight of project plans
Support the development and management of required documentation
Take responsibility for the management of defined areas of work within specific projects
Support the management of budgets
Support stakeholder communications and engagement
Produce reports on progress for internal and external use
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales. Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us, the benefits we offer and guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The post holder will work as part of a team supporting the Wales Cancer Network within the NHS Wales Health Collaborative to deliver their programme of work.
The Network has the responsibility to deliver an agreed programme of work within the wider Collaborative Programme. The post holder will support the Programme Manager in the administrative functionality, maintenance and oversight of specific streams of this work programme. Although this post will sit within the Cancer Network there may be a future requirement, in agreement with the post holder, to work across the Collaborative supporting other networks or programmes of work.
Job description
Job responsibilities
The post holder will work as part of a team supporting the Wales Cancer Network within the NHS Wales Health Collaborative to deliver their programme of work.
The Network has the responsibility to deliver an agreed programme of work within the wider Collaborative Programme. The post holder will support the Programme Manager in the administrative functionality, maintenance and oversight of specific streams of this work programme. Although this post will sit within the Cancer Network there may be a future requirement, in agreement with the post holder, to work across the Collaborative supporting other networks or programmes of work.
Person Specification
Qualifications and/or Knowledge
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
- Good knowledge of MS Office Suite.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Thorough understanding of project/programme office functions.
- Working knowledge of filing/data systems including records management.
Desirable
- Advanced ECDL or equivalent.
- Microsoft Project.
Experience
Essential
- Demonstrable experience in an administrative role.
- Previous experience of working with financial systems and/or purchasing of goods or equipment.
- Previous experience of dealing with customers, clients and/or members of the public.
- Experience of project support work.
- Experience of communicating at all levels.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of transcribing and minute taking.
- Working experience of Microsoft Office Suite.
Desirable
- Supervisory experience.
- Working in an NHS environment.
- Working in a research or 3rd sector environment.
- Managing Successful Programmes (MSP) or Prince2 foundation.
Aptitude and Abilities
Essential
- Ability to work on own initiative and manage own workload.
- Advanced keyboard skills.
- Good communication skills.
- Good organisational skills.
Desirable
- Ability to speak Welsh or willingness to learn.
Values
Essential
- Ability to work to deadlines and under pressure.
- Able to work within a team.
- Ability to work on own initiative.
- Good time management.
- Respect confidentiality.
- Willingness to learn and develop skills.
- Flexible approach to meet the needs of the service.
Desirable
- Continuing Professional Development.
Person Specification
Qualifications and/or Knowledge
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
- Good knowledge of MS Office Suite.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Thorough understanding of project/programme office functions.
- Working knowledge of filing/data systems including records management.
Desirable
- Advanced ECDL or equivalent.
- Microsoft Project.
Experience
Essential
- Demonstrable experience in an administrative role.
- Previous experience of working with financial systems and/or purchasing of goods or equipment.
- Previous experience of dealing with customers, clients and/or members of the public.
- Experience of project support work.
- Experience of communicating at all levels.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of transcribing and minute taking.
- Working experience of Microsoft Office Suite.
Desirable
- Supervisory experience.
- Working in an NHS environment.
- Working in a research or 3rd sector environment.
- Managing Successful Programmes (MSP) or Prince2 foundation.
Aptitude and Abilities
Essential
- Ability to work on own initiative and manage own workload.
- Advanced keyboard skills.
- Good communication skills.
- Good organisational skills.
Desirable
- Ability to speak Welsh or willingness to learn.
Values
Essential
- Ability to work to deadlines and under pressure.
- Able to work within a team.
- Ability to work on own initiative.
- Good time management.
- Respect confidentiality.
- Willingness to learn and develop skills.
- Flexible approach to meet the needs of the service.
Desirable
- Continuing Professional Development.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
