Job summary
We are seeking an enthusiastic and motivated individual to join the Public Health Wales Screening Division Laboratory, based at Magden Park in Llantrisant. This is a permanent role providing secretarial support to the management team of the laboratory.
The post holder will be expected to deliver a wide range of administrative, secretarial and organisational support to the service. Key parts of the role will include Multi-Disciplinary Team (MDT) support to the clinical team, organising meetings and taking notes of meetings. For this, we require someone who is adaptable, enthusiastic, and well-motivated, with good organisational and practical skills.
Main duties of the job
Public Health Wales Screening Division Laboratory is based in the Screening Centre, Magden Park, Llantrisant. It provides testing services to two of the key national screening programmes; Cervical Screening Wales and Bowel Screening Wales. It provides a cervical HPV testing and cytology screening service alongside faecal immunochemical testing (FIT) testing for bowel screening. The laboratory works closely with the screening programmes to deliver high quality screening services to the population of Wales. The laboratory also offers Symptomatic FIT testing services. The laboratory is UKAS ISO15189 accredited and IBMS approved for training.The successful candidate will work within a service covering an extended working day from 7am to 5pm from Monday to Friday, with flexible working patterns supported where possible. We offer a modern, spacious work environment, with the opportunity to become involved in the delivery of improved screening services for the population of Wales.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales. Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us, the benefits we offer and guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- Good general standard of education including 5 GCSEs (must include English and Maths)
- NVQ Level 3 Business Administration or equivalent qualification or demonstrable experience of working at that level
Desirable
- IT qualification
- RSA Stage III typing or word processing (or equivalent)
Experience
Essential
- Experience of secretarial and administrative functions including: Diary Management, In depth knowledge and experience of Microsoft Office, Arranging and taking minutes as required at meetings
- Demonstrable recent experience of word processing/typing with a high level of accuracy
- Demonstrable experience of note taking/audio typing and full range of secretarial duties
- Experience of using a range of systems /databases
- Experience of working within guidelines and local policies
Desirable
- Experience of working in a health service environment
- Experience of supporting a senior management team
Skills
Essential
- Ability to communicate well at all levels being able to modify the communication to the appropriate level
- Observe discretion and confidentiality
- Strong IT skills
- Good typing speed and accuracy
- Excellent organisational skills
- Excellent time management
- Excellent verbal and written communication skills
- Ability to prioritise work of own and others and deliver to deadlines
- Ability to use initiative and work autonomously, with accountability for work undertaken
- Ability to manage multiple activities with consideration of deadlines
- Ability to deal with people and information with appropriate levels of confidentiality
- Ability to work without supervision to achieve the objectives of the post
Desirable
Knowledge
Essential
- Competent to a high level with Microsoft Office (Word, Outlook, Teams, Excel & PowerPoint)
- A good range of knowledge across a variety of secretarial and administration functions
- Knowledge or previous experience of data bases and other computer systems
Desirable
- Knowledge of Screening Programmes
- Knowledge of relevant medical terminology
Personal Attributes
Essential
- Ability to work well under pressure and maintain concentration whilst dealing with constant interruption
- Works well as a team member
- Ability to take direction from senior staff members
- Ability to manage multiple activities with consideration of deadlines
- Ability to deal with people and information with appropriate levels of confidentiality
- Ability to work without supervision to achieve the objectives of the post
Other
Essential
- Ability to travel to other locations to meet the demands of the service
Person Specification
Qualifications
Essential
- Good general standard of education including 5 GCSEs (must include English and Maths)
- NVQ Level 3 Business Administration or equivalent qualification or demonstrable experience of working at that level
Desirable
- IT qualification
- RSA Stage III typing or word processing (or equivalent)
Experience
Essential
- Experience of secretarial and administrative functions including: Diary Management, In depth knowledge and experience of Microsoft Office, Arranging and taking minutes as required at meetings
- Demonstrable recent experience of word processing/typing with a high level of accuracy
- Demonstrable experience of note taking/audio typing and full range of secretarial duties
- Experience of using a range of systems /databases
- Experience of working within guidelines and local policies
Desirable
- Experience of working in a health service environment
- Experience of supporting a senior management team
Skills
Essential
- Ability to communicate well at all levels being able to modify the communication to the appropriate level
- Observe discretion and confidentiality
- Strong IT skills
- Good typing speed and accuracy
- Excellent organisational skills
- Excellent time management
- Excellent verbal and written communication skills
- Ability to prioritise work of own and others and deliver to deadlines
- Ability to use initiative and work autonomously, with accountability for work undertaken
- Ability to manage multiple activities with consideration of deadlines
- Ability to deal with people and information with appropriate levels of confidentiality
- Ability to work without supervision to achieve the objectives of the post
Desirable
Knowledge
Essential
- Competent to a high level with Microsoft Office (Word, Outlook, Teams, Excel & PowerPoint)
- A good range of knowledge across a variety of secretarial and administration functions
- Knowledge or previous experience of data bases and other computer systems
Desirable
- Knowledge of Screening Programmes
- Knowledge of relevant medical terminology
Personal Attributes
Essential
- Ability to work well under pressure and maintain concentration whilst dealing with constant interruption
- Works well as a team member
- Ability to take direction from senior staff members
- Ability to manage multiple activities with consideration of deadlines
- Ability to deal with people and information with appropriate levels of confidentiality
- Ability to work without supervision to achieve the objectives of the post
Other
Essential
- Ability to travel to other locations to meet the demands of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
