Job summary
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
THIS POST IS A SECONDMENT OPPORTUNITY UNTIL 30/05/2025.
IF YOU ARE INTERESTED IN APPLYING FOR THIS SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING.
The Quality, Safety & Improvement directorate is looking for a PA to join the team to provide high-level comprehensive and administrative support to the Leadership Team.
Main duties of the job
The post holder will provide a range of PA and administrative duties including high level diary management, arranging meetings, typing, processing orders and manage meetings as required, including the collation and dissemination of papers, taking of minutes and management of actions.
The successful candidate will be well organised with the ability to work on their own initiative as well as within a team environment, have a professional approach, excellent interpersonal and communication skills, be able to adhere to confidentiality, data protection and other organisational policies. They will also be computer literate in Microsoft office including Outlook, Word, Excel, Power-Point and Teams.
About us
The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales.
Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.
We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- oRSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
Experience
Essential
- oDemonstrable proven experience of working as a PA or equivalent.
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- oMinute taking and recording
- oExperience of working autonomously
Desirable
- oSupervisory experience
- oAudio typing
- oWorking in an NHS environment
Skills
Essential
- oPlanning and organisational skills.
- oAdvanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.
Desirable
- oAbility to speak Welsh or willingness to learn
Knowledge
Essential
- oWorking knowledge of MS Office Suite.
- oAwareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- oThorough understanding of secretarial procedures.
- oWorking knowledge of filing/data systems including records management.
- oKnowledge of administrative and organisational procedures, acquired through training and relevant experience.
Desirable
- oKnowledge of Public Health Wales
Personal Attributes
Essential
- oAbility to work to deadlines and under pressure.
- oAble to work within a team.
- oAbility to work on own initiative.
- oGood time-keeping.
- oRespect confidentiality.
- oWillingness to learn and develop skills.
Desirable
- oContinued personal development
Other
Essential
- oWillingness and ability to travel between sites
Person Specification
Qualifications
Essential
- oRSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
Experience
Essential
- oDemonstrable proven experience of working as a PA or equivalent.
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- oMinute taking and recording
- oExperience of working autonomously
Desirable
- oSupervisory experience
- oAudio typing
- oWorking in an NHS environment
Skills
Essential
- oPlanning and organisational skills.
- oAdvanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.
Desirable
- oAbility to speak Welsh or willingness to learn
Knowledge
Essential
- oWorking knowledge of MS Office Suite.
- oAwareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- oThorough understanding of secretarial procedures.
- oWorking knowledge of filing/data systems including records management.
- oKnowledge of administrative and organisational procedures, acquired through training and relevant experience.
Desirable
- oKnowledge of Public Health Wales
Personal Attributes
Essential
- oAbility to work to deadlines and under pressure.
- oAble to work within a team.
- oAbility to work on own initiative.
- oGood time-keeping.
- oRespect confidentiality.
- oWillingness to learn and develop skills.
Desirable
- oContinued personal development
Other
Essential
- oWillingness and ability to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
