Job summary
An excellent opportunity has arisen for a keen, highly motivated and experienced Personal Secretary to join North Wales Microbiology.
North Wales Microbiology provides a wide range of diagnostic services to hospitals, clinics and general practitionersacross North Wales. The service has a central (hub) laboratorywithin a new pathology build at Ysbyty Glan Clwyd(Bodelwyddan) and has acute service spoke laboratories at Ysbyty Gwynedd (Bangor) and Ysbyty Maelor (Wrexham). This post will primarily be based in the laboratory at Glan Clwyd Hospital, but the post holder may be required to support colleagues in the Bangor and Wrexham laboratories when necessary.
North Wales benefits from easy access to coast, mountains and proximity to Liverpool, Chester andall that city life has to offer - so walkers, climbers, cyclists, sailors, shoppers and nightlife seekers are all catered for - the best of all worlds. North Wales also has affordable housing and good public transport and road links across Wales to England and further afield - with Ireland also only a short boat trip away.
Informal visits are actively encouraged, come see the laboratory andmeet the team.
The ability to speak Welsh is desirable for this post but not essential; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The successful candidate will work as part of the Microbiology Team based in our Laboratory in Rhyl, Ysbyty Glan Clwyd, providing administrative support within the team . Primarily this role will support the Training Lead and Quality Lead. They will also provide support to the Clinical Team.
Applicants must be able to demonstrate a keen eye for detail, excellent administrative, organisational and communication skills and an ability to work independently.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- RSA level III, NVQ Level 3 Business Administration or equivalent level of experience. ECDL or equivalent experience.
Desirable
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent. Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. Minute taking and recording. Experience of working autonomously.
Desirable
- Supervisory experience. Audio typing. Working in an NHS environment
Skills
Essential
- Planning and organisational skills. Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Working knowledge of MS Office Suite. Awareness of policies and procedures relating to dealing with confidential data both personal and organisational. Thorough understanding of secretarial procedures. Working knowledge of filing/data systems including records management. Knowledge of administrative and organisational procedures, acquired through training and relevant experience.
Desirable
- Knowledge of Public Health Wales.
Personal attributes
Essential
- Ability to work to deadlines and under pressure. Able to work within a team. Ability to work on own initiative. Good time-keeping. Respect confidentiality. Willingness to learn and develop skills.
Desirable
- Continued Personal Development
Person Specification
Qualifications
Essential
- RSA level III, NVQ Level 3 Business Administration or equivalent level of experience. ECDL or equivalent experience.
Desirable
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent. Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. Minute taking and recording. Experience of working autonomously.
Desirable
- Supervisory experience. Audio typing. Working in an NHS environment
Skills
Essential
- Planning and organisational skills. Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Working knowledge of MS Office Suite. Awareness of policies and procedures relating to dealing with confidential data both personal and organisational. Thorough understanding of secretarial procedures. Working knowledge of filing/data systems including records management. Knowledge of administrative and organisational procedures, acquired through training and relevant experience.
Desirable
- Knowledge of Public Health Wales.
Personal attributes
Essential
- Ability to work to deadlines and under pressure. Able to work within a team. Ability to work on own initiative. Good time-keeping. Respect confidentiality. Willingness to learn and develop skills.
Desirable
- Continued Personal Development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
