Job summary
Title of post: Programme Support Officer, Bowel Screening
Wales
Tenure: Permanent
Full/part time: Full Time (37.5 hours per week)
Grade : Band 5
Number of Posts: One
An opportunity has arisen within the Bowel Screening Wales programme for the post of Programme Support Offcer based at the Screening Centre, Magden Park, Llantrisant.
Bowel Screening Wales is one of the adult screening programmes delivered by the Screening Division of Public Health Wales and is responsible for the provision of the bowel screening programme to the eligible population in Wales.
Main duties of the job
The post holder will be responsible for supporting the Bowel Screening Wales central management team. Working closely with the Programme's Quality and Improvement managers the post holder will provide operational administration support to workstreams such as optimisation of the bowel screening programme as well as service improvement projects.
As such, prospective candidates must be able to demonstrate experience of managing and implementing projects, producing management information reports and communicating effectively with service users and stakeholders.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The purpose of this new post is to coordinate and support the central management team of Bowel Screening Wales (BSW).
Examples:
- Administration Support - Public Information Group, updating BSW website, document control, arrange service review meetings, manage admin around insourcing documentation, BSIMS training for the central programme team and the wider Specialist Screening Practitioner teams around Wales, co-ordination of BSIMS requests for change, including writing up the change requests.
- Quality Management Support Quality Assurance (QA) visits arranging plus additional duties, managing changes to Standard Operation Procedures (SOPs), communicating changes to SOPs and policies, ensuring adherence to SOPs and policies, Run reports and format appropriately, support with updates to Quality Manual, planning/developing and implementing a full range of programme audits, preparing health board performance data to issue.
- Service Improvement - Support Colonoscopist QA reports.
- Project Management Support - Optimisation- support update of plan, and documentation, arrange meeting, record outcomes etc. Support Long Term Agreement (LTA) costing exercise, provide support with demand and financial modelling.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
The purpose of this new post is to coordinate and support the central management team of Bowel Screening Wales (BSW).
Examples:
- Administration Support - Public Information Group, updating BSW website, document control, arrange service review meetings, manage admin around insourcing documentation, BSIMS training for the central programme team and the wider Specialist Screening Practitioner teams around Wales, co-ordination of BSIMS requests for change, including writing up the change requests.
- Quality Management Support Quality Assurance (QA) visits arranging plus additional duties, managing changes to Standard Operation Procedures (SOPs), communicating changes to SOPs and policies, ensuring adherence to SOPs and policies, Run reports and format appropriately, support with updates to Quality Manual, planning/developing and implementing a full range of programme audits, preparing health board performance data to issue.
- Service Improvement - Support Colonoscopist QA reports.
- Project Management Support - Optimisation- support update of plan, and documentation, arrange meeting, record outcomes etc. Support Long Term Agreement (LTA) costing exercise, provide support with demand and financial modelling.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- NVQ Level 4, degree or equivalent experience
Desirable
- PRINCE2 Foundation or equivalent.
Experience
Essential
- Experience of project implementation and monitoring ongoing projects
- Experience of producing management information reports.
- Experience of implemeting administrative policies and procedures.
- Experience of communicating with all levels of professional staff and the public.
Desirable
- Experience of formal minute taking.
- Experience of monitoring performance indicators.
- Working in an NHS environment.
Skills
Essential
- Ability to work on own initiative and self-manage workload.
- Ability to organise multi-disciplinary meetings and events.
- Excellent interpersonal and communication skills.
Knowledge
Essential
- Thorough understanding of MS Office Suite.
- Understanding of administrative procedures.
Desirable
- Knowledge and understanding of Public Health Wales.
Person Specification
Qualifications
Essential
- NVQ Level 4, degree or equivalent experience
Desirable
- PRINCE2 Foundation or equivalent.
Experience
Essential
- Experience of project implementation and monitoring ongoing projects
- Experience of producing management information reports.
- Experience of implemeting administrative policies and procedures.
- Experience of communicating with all levels of professional staff and the public.
Desirable
- Experience of formal minute taking.
- Experience of monitoring performance indicators.
- Working in an NHS environment.
Skills
Essential
- Ability to work on own initiative and self-manage workload.
- Ability to organise multi-disciplinary meetings and events.
- Excellent interpersonal and communication skills.
Knowledge
Essential
- Thorough understanding of MS Office Suite.
- Understanding of administrative procedures.
Desirable
- Knowledge and understanding of Public Health Wales.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
