Job summary
An exciting opportunity has arisen to appoint a 2 Fixed Term Information Officers in the Health Protection Division in Public Health Wales NHS Trust.
The post holder will work within the Vaccine Preventable Disease Programme (VPDP) and with the Communicable Disease Surveillance Centre to help support the surveillance of vaccine preventable diseases and respiratory infections.
Main duties of the job
The post holder will assist with managing sentinel surveillance networks, data collection, data analysis and quality assurance, producing routine reports, communicating with stakeholders and assisting other surveillance tasks within the team. This post provides the opportunity to work with key stakeholders and gain experience working on a variety of projects across Health Protection.
The post is based at Number 2 Capital Quarter, in central Cardiff. For this position, the successful candidate must have GCSEs in English and Maths and an A level in a scientific subject is desirable. They should have excellent attention to detail and experience in using Microsoft Excel and Microsoft Word. We are looking for a team player, with excellent organisation and communication skills, who can demonstrate a flexible approach in orderto meet the needs of the team.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.To find out more about working for us, the benefits we offer and guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The post holder will be a member of the VPDP team with the following responsibilities:
- Supporting the management of sentinel surveillance networks for acute respiratory infections. Supporting the analytical and reporting needs of the programme.
- Acting as a point of contact for surveillance network stakeholders, sentinel surveillance sites, information requests and queries, escalating to other team members as appropriate.
- Maintaining simple databases, carrying out data input and cleansing as necessary.
- Working with key stakeholders, managing data collection, collating and cleansing for specified discrete projects.
- Processing data in a robust, consistent and accurate manner to meet needs of the team.
- Assisting in producing routine reports, generating routine tables and figures, performing data checks and formatting routine documents and communications.
- Contributing to data visualisation design such as production of infographics.
- Supporting the information needs of the programme team.
- Inputting and process data and information in accordance with specified procedures.
- Provide reports for team members as needed
- Providing resilience to publishing information and documents on the NHS intranet and internet sites for the programme using a content management system (CMS), liaising with other team members as needed over content.
- Produce regular reports on data quality and other issues.
- Under supervision from appropriate team members, collating and formatting surveillance information, instructions and guidance and managing distribution.
- Responding to appropriate enquiries from service and liaising with the VPDP team to respond to (often urgent) requests.
- Maintaining documentation for specialist meetings and facilitating organisation.
- Providing cross-cover support for other functions appropriate to grade within health protection
- Provide general support to the VPDP team
Job description
Job responsibilities
The post holder will be a member of the VPDP team with the following responsibilities:
- Supporting the management of sentinel surveillance networks for acute respiratory infections. Supporting the analytical and reporting needs of the programme.
- Acting as a point of contact for surveillance network stakeholders, sentinel surveillance sites, information requests and queries, escalating to other team members as appropriate.
- Maintaining simple databases, carrying out data input and cleansing as necessary.
- Working with key stakeholders, managing data collection, collating and cleansing for specified discrete projects.
- Processing data in a robust, consistent and accurate manner to meet needs of the team.
- Assisting in producing routine reports, generating routine tables and figures, performing data checks and formatting routine documents and communications.
- Contributing to data visualisation design such as production of infographics.
- Supporting the information needs of the programme team.
- Inputting and process data and information in accordance with specified procedures.
- Provide reports for team members as needed
- Providing resilience to publishing information and documents on the NHS intranet and internet sites for the programme using a content management system (CMS), liaising with other team members as needed over content.
- Produce regular reports on data quality and other issues.
- Under supervision from appropriate team members, collating and formatting surveillance information, instructions and guidance and managing distribution.
- Responding to appropriate enquiries from service and liaising with the VPDP team to respond to (often urgent) requests.
- Maintaining documentation for specialist meetings and facilitating organisation.
- Providing cross-cover support for other functions appropriate to grade within health protection
- Provide general support to the VPDP team
Person Specification
Qualifications
Essential
- GCSE's / O Levels in English and Mathematics
- IT user qualification e.g. RSA level 3, NVQ level 3 or equivalent.
Desirable
- Advanced level ECDL (specifically MS Word, Excel and Access)
- A level in a scientific, or related, subject
Experience
Essential
- Good knowledge and previous experience in using MS Excel/ spreadsheets, for data analysis/ checking/ producing chart and tables
- Competent user of Microsoft Word, previous experience in formatting documents, checking for typographical errors.
- Previous experience in using MS Outlook to manage contacts and diaries, knowledge of setting up distribution lists and scheduling meetings
Desirable
- Experience or a good knowledge of database software (e.g. MS Access) and MS Powerpoint
- Experience of working for the NHS or other public sector
- Experience of producing infographics and data visualisations
- Previous experience of dealing with customers, clients and/or members of the public
- Participation in the organisation of meetings and/or conferences
Skills
Essential
- Good communication skills in written and spoken English. Good telephone manner
- Good eye for detail. Ability to identify numerical / data / typographical errors or problems and act to rectify accordingly.
- Ability to quickly understand and follow written and verbal instructions
- Familiarity with the internet and using online searches
- Organisational skills, ability to prioritise and organise own work, meeting specified deadlines
- To be receptive and adaptable to change
Desirable
- High level of keyboard and typing skills
- Ability to create and maintain electronic records/databases and paper files/documents in organised and accessible format
- General secretarial and office based skills (including use of standard office equipment: photocopying, scanning etc).
Knowledge
Essential
- An understanding of the need to maintain confidentiality in health care and other settings
- Knowledge of the ways in which data can be represented graphically and how to achieve this using appropriate software
Desirable
- An understanding of how the duties of this post relate to protecting the health of the public
- Awareness of data protection act and principles of confidentiality
- A good knowledge of NHS organisational structures in Wales
- A basic knowledge of the UK routine immunisation schedule
Personal Attributes
Essential
- Personable, with ability to interact with others. Ability to communicate with people using respect, courtesy and sensitivity
- Ability to maintain required levels of confidentiality
- Able to accept direction but use initiative when needed. Able to meet deadlines
- Flexible and adaptable to work requirements in changing environment
- Ability to work as part of a team
- Work in a calm and efficient manner and respond well to unforeseen challenges
- Self motivated and enthusiastic team player
Interests
Essential
- Interest in learning and developing self and maintaining/improving skills and competence
Other
Desirable
- Prepared to work flexible hours to meet work deadlines
Person Specification
Qualifications
Essential
- GCSE's / O Levels in English and Mathematics
- IT user qualification e.g. RSA level 3, NVQ level 3 or equivalent.
Desirable
- Advanced level ECDL (specifically MS Word, Excel and Access)
- A level in a scientific, or related, subject
Experience
Essential
- Good knowledge and previous experience in using MS Excel/ spreadsheets, for data analysis/ checking/ producing chart and tables
- Competent user of Microsoft Word, previous experience in formatting documents, checking for typographical errors.
- Previous experience in using MS Outlook to manage contacts and diaries, knowledge of setting up distribution lists and scheduling meetings
Desirable
- Experience or a good knowledge of database software (e.g. MS Access) and MS Powerpoint
- Experience of working for the NHS or other public sector
- Experience of producing infographics and data visualisations
- Previous experience of dealing with customers, clients and/or members of the public
- Participation in the organisation of meetings and/or conferences
Skills
Essential
- Good communication skills in written and spoken English. Good telephone manner
- Good eye for detail. Ability to identify numerical / data / typographical errors or problems and act to rectify accordingly.
- Ability to quickly understand and follow written and verbal instructions
- Familiarity with the internet and using online searches
- Organisational skills, ability to prioritise and organise own work, meeting specified deadlines
- To be receptive and adaptable to change
Desirable
- High level of keyboard and typing skills
- Ability to create and maintain electronic records/databases and paper files/documents in organised and accessible format
- General secretarial and office based skills (including use of standard office equipment: photocopying, scanning etc).
Knowledge
Essential
- An understanding of the need to maintain confidentiality in health care and other settings
- Knowledge of the ways in which data can be represented graphically and how to achieve this using appropriate software
Desirable
- An understanding of how the duties of this post relate to protecting the health of the public
- Awareness of data protection act and principles of confidentiality
- A good knowledge of NHS organisational structures in Wales
- A basic knowledge of the UK routine immunisation schedule
Personal Attributes
Essential
- Personable, with ability to interact with others. Ability to communicate with people using respect, courtesy and sensitivity
- Ability to maintain required levels of confidentiality
- Able to accept direction but use initiative when needed. Able to meet deadlines
- Flexible and adaptable to work requirements in changing environment
- Ability to work as part of a team
- Work in a calm and efficient manner and respond well to unforeseen challenges
- Self motivated and enthusiastic team player
Interests
Essential
- Interest in learning and developing self and maintaining/improving skills and competence
Other
Desirable
- Prepared to work flexible hours to meet work deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
