Senior Project Manager

Job description

Job responsibilities

1. Communication and relationship skills

Provide and receive highly complex, sensitive and contentious information orally, in writing and electronically to inform work the public, directorates, divisions and stakeholders.

Is able to negotiate and motivate teams on project delivery including linking in with other initiatives

Persuades project boards and staff of the importance of complex projects

Negotiates and motivates sites on project delivery including co-ordinating with other initiatives

Communicates highly sensitive information about performance and change.

Liaise, develop and build relationships and effective lines of communication with key partners.

Is able to design and deliver complex formal presentations to large groups.

1. Knowledge, training and experience

Extensive knowledge of project management acquired through degree or equivalent experience or training

High level of numeracy, written and spoken English.

Detailed knowledge and experience in the management of project/programme and office procedures.

Experience and knowledge in the use of advanced MS Office suite

Proven experience of working autonomously and without supervision, using own initiative.

Undertaking data collection, collation and inputting into complex spreadsheet and documents

Experience and understanding of project/programme methodology.

Producing reports in line with key performance indicators.

Provide business and administrative support in the event of an outbreak/emergency situation.

1. Analytical and judgmental skills

Analysing complex facts or situation which require interpretation/comparison of a range of options i.e. making judgements where there are conflicting views on the project and there is a need to make decisions on complex issues.

Analyse information made up of various components, e.g multiple competing project plans to identify the critical path for the overarching programme.

Make a comparative assessment against known facts/information in order to highlight issues and produce trend related information.

Evaluate and monitor identified risks and issues and highlight necessary action to resolve.

Analyse and monitor performance, workload or resource reports, resolving any failures in meeting project standards.

Assess and prioritise own and teams workload within given timeframe to meet deadlines.

Monitor progress of defined aspects of specific projects /programmes, identifying problems or opportunities.

1. Planning and organisational skills

Plan and organise a broad range if complex activities: formulations, adjusts plans or strategies

Adjusting project documentation and timescales if targets are not met

1. Physical skills

Advanced keyboard skills required for completing reports, documents, data entry and manipulation from databases.

1. Responsibility for Patient/Client care

The post holder will assist and respond to enquiries from members of the public/external organisations.

The post holder will be expected to assist with members of the public/external organisations e.g. in the event of an outbreak, emergency situation or at attendance of events/external locations.

Contact with patients is incidental.

1. Responsibility for Policy/service development implementation

Leads on service development for a specialist area

Develop and implement policy for own area of work

Proposes and implements changes in conjunction with working groups which have wider implications and impact beyond own area of activity

Develops sector wide performance and service policy

Ensure team compliance with organisational policies and procedures.

Proposes project changes which impact across the sector.

Develop and implement systems guidance, sharing of information for best practice.

Monitor the quality of teams work and takes appropriate action to address any areas where standards can be improved.

1. Responsibility for Financial and physical resources systems

Holds departmental service budget

Budget management responsibility including monitoring project accounts in line with agreed budget on a day-to day basis.

Identify errors or problems and take necessary action to resolve, such as analysing financial queries and budget management

Record project expenditure in accordance with procedures.

Responsible for the care and safe use of office equipment and security of office premises, reporting faults/failures to responsible person.

1. Responsibility for Human resources

Responsible for line management of single function or department

Manages a department of staff including recruitment, performance and work allocation.

Participate in self development to continually improve performance and undertake development activities that are identified.

1. Responsibility for Information resources

To produce regular reports identifying performance against project briefings.

Uses a wide range of IT applications to create reports

Ensure security of records in line with the Data Protection Act.

Ensure compliance with information governance policies and procedures.

Has responsibility for the overall project information system

1. Responsibility for Research and Development

Review, renew and audit systems when required.

Undertakes complex audits and surveys relating to the project.

1. Freedom to act

Lead specialist on specific project

Interprets national policies for project area.

Required to manage and prioritise their own work load working independently and using own initiative

Take responsibility for own actions and those of line managed staff.

Person Specification

Qualifications

Essential

• NVQ Level 4, Degree or equivalent level of experience.
• Prince 2 practitioner or equivalent

Desirable

• Advanced ECDL

Experience

Essential

• Experience of communicating with all levels of professional staff and the public.
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
• Experience of producing management information reports.
• Experience of project implementation and monitoring ongoing projects.
• Experience of managing finance systems e.g. budget monitoring.
• Experience of managing, maintaining and developing systems and procedures.
• Experience of implementing administrative policies and procedures
• Experience of actively tailoring project management methodologies

Desirable

• Experience of monitoring performance indicators
• Understanding of project management methodologies
• Working in an NHS environment

Skills

Essential

• Able to organise multi-disciplinary meetings and events.
• Excellent management and communication skills and knowledge
• Analysing information from numerous sources

Desirable

• Ability to speak Welsh / willingness to learn.

Knowledge

Essential

• Thorough understanding of programme office functions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Public Health Wales

Address

2 Capital Quarter

Tyndall Street

Cardiff

CF10 4BZ

Employer's website

https://phw.nhs.wales/ (Opens in a new tab)