Job summary
THIS POST IS FIXED TERM FOR 6 MONTHS TO SUPPORT THE NEEDS OF THE SERVICE.
If youwish tobe offered on a secondment basis, you will need to have gained your line managers approval for the secondment prior to going to interview.
Senior Business & Administration Support Manager
Grade: Band 6
Hours of Work: 37.5 hours per week
Directorate: Networks & Planning
Base: River House
An exciting opportunity has arisen to join a dynamic and fast-growing team within the NHS Executive to support the River Business Unit.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. The post holder will be a key member of the Administration & Governance Team and will support the local development and delivery of several operational and administration activities across the NHS Executive.
In addition, working with the Corporate Administration & Governance Manager, the post holder will provide general administration management and operational support across several business activities within the Networks & Planning Directorate. This will include servicing programmes and overseeing the end to end recruitment process.
For further information or an informal visit please contact Angharad Jones, Corporate Administration & Governance Manager via email Angharad.jones17@wales.nhs.uk .
Main duties of the job
The post holder will be a key member of the River Business Unit and will support the development and delivery of administrative oversight and operations , and provide all necessary support to the
NHS Executive, Networks & Planning.
In addition they will provide business management, risk management, corporate governance and development to the wider Administration & Governance Team.
The post holder will also be responsible for monitoring managing a number of corporate activities including managing:-
Programme Servicing
Declaration of Interest
Sponsorship, Gifts & Hospitality
Monitoring and advising on complex HR procedures and queries
Supporting programme training events including induction
Supporting Organisational Change Process
Supporting development of policies
Managing the admin team.
About us
The NHS Wales Executive (The Executive) is a new, national support function, hosted by Public Health Wales, and directed Welsh Government.
The Executive is an essential element in making the health system in Wales fit for the future and achieving A Healthier Wales vision of a whole-system approach to providing excellent health and social care across Wales. Working on behalf of Welsh Government, The Executive's role in supporting this mission is to provide strong national leadership and strategic direction, enable, support and, where necessary, intervene to ensure the delivery of national priorities and standards, to drive improvements in the quality and safety of care to achieve better, fairer healthcare outcomes for the people of Wales.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- Degree or equivalent level of qualification or experience.
- Management qualifications or equivalent relevant experience.
- Evidence of continuing professional development.
Experience
Essential
- Experience in a supervisory / managerial role.
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of operating Microsoft Office Suite.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of managing finance systems e.g. budget monitoring.
- Experience of managing, maintaining and developing systems and procedures for:- Planning; Performance management, Project management, Line management, Business Improvement, Budget management
- Experience of implementing administrative policies and procedures.
Knowledge
Essential
- Knowledge of a broad range of management functions e.g. HR, Finance, Estates, H&S and business improvement.
- Working knowledge of Project Management methodologies and ability to deliver within project management.
- Advanced knowledge of MS Office Suite.
- Thorough understanding of administrative procedures.
Personal Attributes
Essential
- Adaptable to situations, able to relate to people of all capabilities and background.
- Good self awareness, understand the impact they have on others.
- Commitment to team-working and respect and consideration for the skills of others.
- Committed to quality
- Ability and willingness to travel regularly to locations throughout Wales.
- Able to demonstrate a personal commitment to health.
- Work to deadlines and under pressure.
- Work on own initiative.
- Good time-keeping.
- Respect confidentiality.
Other
Essential
- Ability and willingness to travel.
Skills
Essential
- Ability to build powerful relationships within and outside of the employing organisation.
- Courage to challenge or question delivery of programmes and functions to improve service delivery.
- Project Managing successfully and within timescales
- Communication and presentation.
- Effective motivational skills.
- Excellent negotiation skills e.g. contracts, programme level agreements, prioritisation of workload.
- Advanced use of IT and technology.
- Ability to work on own initiative and self manage workload, including management of competing priorities and working to deadlines.
- Able to organise multi-disciplinary meetings and events.
Person Specification
Qualifications
Essential
- Degree or equivalent level of qualification or experience.
- Management qualifications or equivalent relevant experience.
- Evidence of continuing professional development.
Experience
Essential
- Experience in a supervisory / managerial role.
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of operating Microsoft Office Suite.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of managing finance systems e.g. budget monitoring.
- Experience of managing, maintaining and developing systems and procedures for:- Planning; Performance management, Project management, Line management, Business Improvement, Budget management
- Experience of implementing administrative policies and procedures.
Knowledge
Essential
- Knowledge of a broad range of management functions e.g. HR, Finance, Estates, H&S and business improvement.
- Working knowledge of Project Management methodologies and ability to deliver within project management.
- Advanced knowledge of MS Office Suite.
- Thorough understanding of administrative procedures.
Personal Attributes
Essential
- Adaptable to situations, able to relate to people of all capabilities and background.
- Good self awareness, understand the impact they have on others.
- Commitment to team-working and respect and consideration for the skills of others.
- Committed to quality
- Ability and willingness to travel regularly to locations throughout Wales.
- Able to demonstrate a personal commitment to health.
- Work to deadlines and under pressure.
- Work on own initiative.
- Good time-keeping.
- Respect confidentiality.
Other
Essential
- Ability and willingness to travel.
Skills
Essential
- Ability to build powerful relationships within and outside of the employing organisation.
- Courage to challenge or question delivery of programmes and functions to improve service delivery.
- Project Managing successfully and within timescales
- Communication and presentation.
- Effective motivational skills.
- Excellent negotiation skills e.g. contracts, programme level agreements, prioritisation of workload.
- Advanced use of IT and technology.
- Ability to work on own initiative and self manage workload, including management of competing priorities and working to deadlines.
- Able to organise multi-disciplinary meetings and events.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
