Job summary
Positions available:
- Full time secondment (37.5 hours per week) until 31/05/2024
- Part time secondment (22.5 hours per week) until 31/03/2025
IF YOU ARE INTERESTED IN APPLYING FOR THIS SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING AND WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
This is an opportunity to join Improvement Cymru at a busy and exciting time as we expand to step-up our support to help NHS Wales improve care for the people of Wales.
Improvement Cymru is the national quality improvement service for NHS Wales . Our goal is to work with NHS Wales and its partner organisations to achieve sustainable, measurable improvements so that the services offered to patients are safer, more effective and timely.
Interested candidates are encouraged to contact the role recruitment manager named below to discuss the role further if they have any queries.
Main duties of the job
You'll be joining an ambitious team, comprising some of the most qualified, experienced Improvement professionals in health and social care in Wales. Together, we lead, embed and champion Improvement across Wales - drawing on international best practice and evidence.As part of our new direction, we want to strengthen our team by recruiting new team members from diverse backgrounds with a mix of skills, personalities and experiences - considering candidates from both an NHS background as well as other sectors.
The successful applicant will be an integral part of a large team that delivers a number of programmes to support the Welsh Government strategy, A Healthier Wales. Project Support Officers can work on any programme in Improvement Cymru.
Your role will be varied and tailored to the programme(s) and pieces of work you are supporting, but duties are likely to include providing comprehensiveproject support and administrative coordination to the programme(s); liaising with external stakeholders and Public Health Wales partners; and assisting with the development of resources.
From 1 April 2023 Improvement Cymru became part of the NHS Wales Executive. As a subsidiary brand of the NHS Wales Executive, Improvement Cymru will operate in shadow format for the first 12 months before formally joining the NHS Wales Executive in April 2024.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part-time or on a job share basis.To find out more about working for us, the benefits we offer and guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- oNVQ Level 4, Degree or equivalent level of experience
- oPRINCE 2 Foundation or equivalent experience
Desirable
- oAdvanced ECDL or similar
Experience
Essential
- oExperience of communicating with all levels of professional staff and the public.
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- oExperience of operating Microsoft Office Suite.
- oManagement information reports.
- oExperience of project implementation and monitoring ongoing projects.
- oExperience of managing finance systems e.g. budget monitoring.
- oExperience of managing, maintaining and developing systems and procedures.
- oExperience of implementing administrative policies and procedures
- oExperience of applying project management methodologies
- oExperience of producing reports
Desirable
- oExperience of monitoring performance indicators.
- oExperience of formal minute taking
- oWorking in an NHS environment
Skills
Essential
- oAbility to work on own initiative and self-manage workload.
- oAble to organise multi-disciplinary meetings and events.
- oExcellent management and communication skills and knowledge.
- oAnalysing information from numerous sources.
- oAdvanced IT/keyboard Skills
- oAble to delegate responsibility and tasks to ensure delivery to agreed objectives
Desirable
- oAbility to speak Welsh / willingness to learn.
Knowledge
Essential
- oGood knowledge of MS Office Suite.
- oThorough understanding of administrative procedures.
- oThorough understanding of programme office functions
- oKnowledge of filing/data systems including records management
Desirable
- oKnowledge and understanding of Public Health Wales.
- oMicrosoft Project
Person Specification
Qualifications
Essential
- oNVQ Level 4, Degree or equivalent level of experience
- oPRINCE 2 Foundation or equivalent experience
Desirable
- oAdvanced ECDL or similar
Experience
Essential
- oExperience of communicating with all levels of professional staff and the public.
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- oExperience of operating Microsoft Office Suite.
- oManagement information reports.
- oExperience of project implementation and monitoring ongoing projects.
- oExperience of managing finance systems e.g. budget monitoring.
- oExperience of managing, maintaining and developing systems and procedures.
- oExperience of implementing administrative policies and procedures
- oExperience of applying project management methodologies
- oExperience of producing reports
Desirable
- oExperience of monitoring performance indicators.
- oExperience of formal minute taking
- oWorking in an NHS environment
Skills
Essential
- oAbility to work on own initiative and self-manage workload.
- oAble to organise multi-disciplinary meetings and events.
- oExcellent management and communication skills and knowledge.
- oAnalysing information from numerous sources.
- oAdvanced IT/keyboard Skills
- oAble to delegate responsibility and tasks to ensure delivery to agreed objectives
Desirable
- oAbility to speak Welsh / willingness to learn.
Knowledge
Essential
- oGood knowledge of MS Office Suite.
- oThorough understanding of administrative procedures.
- oThorough understanding of programme office functions
- oKnowledge of filing/data systems including records management
Desirable
- oKnowledge and understanding of Public Health Wales.
- oMicrosoft Project
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
