Job summary
The Trust Corporate Governance Officer will have proven a track record of servicing the Board and Board level Committees. The post-holder will be part of an experienced and professional Team and will be required to work autonomously being responsible and accountable for respective corporate governance forums as the Secretary. This will include providing a comprehensive, end to end Secretariat for appointed groups, adhering to and delivering the Trust's Board and Committees Secretariat Standard Operating Procedure and associated processes.
Reporting to the Corporate Governance Manager, working closely the Assistant Director of Corporate Governance and Risk, the role will require the post-holder to provide high level support to their appointed forums, ensuring the effective management of those groups, and working closely with the respective Chairs to ensure effective delivery of the Trust's corporate governance function.
Main duties of the job
The post holder will provide comprehensive, efficient, organised, and confidential administrative support to the committee services function. This will involve exercising judgement to make robust decisions using initiative, experience, and appropriate levels of authority. The main duties of this role are to:
- Provide high level secretariat support for Board and Committees and other forums including membership support.
- Provide high level support for projects and undertaking specific administrative tasks as directed by the Corporate Governance Manager.
- Planning, organisation, and co-ordination of various senior Committee and Board meetings ensuring the production and distribution of high-quality agendas, papers, minutes and action logs as well as ensuring all accommodation, catering and equipment needs are met (where applicable).
- Liaising with internal and external colleagues at all levels to ensure meetings runs smoothly and the Chair is kept informed/fully briefed.
- Preparation of papers submitted to these forums adhering to strict deadlines, ensuring quality and accuracy of content is consistently maintained.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
#RemarkablePeople
Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we're needed.
The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from Black, Asian and Minority Ethnic communities, LGBTQ+ communities and disability groups.
Careers within the Welsh Ambulance Services University NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you're sure to find a career with us which is fulfilling, challenging, and rewarding.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or equivalent relevant experience.
- Significant experience working at a Board or senior level.
- Extensive experience of minute taking at a Board and Committee level.
- Significant experience in administration.
- In depth knowledge of corporate governance requirements and processes.
- Advanced use of IT packages, including Microsoft Office (Word / Excel / PowerPoint) to support production of documentation, presentations, statistical data.
Desirable
- Corporate Governance qualification.
- Minute taking qualification / successful completion of a recognised minute taking course.
Experience
Essential
- Ability to minute high level meetings to a high standard.
- Experience of providing administrative support at a senior organisational level with a full understanding of administrative and organisational policies and procedures.
- Experience of working in a high paced, sensitive and deadline focused arena.
- Experience of developing and managing workload and ability to prioritise effectively.
- Experience of committee work including preparation of agendas, collation of reports and formal minute taking.
- Thorough knowledge of Microsoft Office 365 packages such as Teams, Outlook, Work, Excel, PowerPoint.
Desirable
- Knowledge of NHS structures and corporate governance processes.
- Experience of working in a large and complex organisation.
- Touch typing.
Skills and Attributes
Essential
- Ability to prepare clear and accurate minutes of meetings and committees.
- Adhere to and can demonstrate the Trust's values and behaviours.
- Ability to work unsupervised and autonomously delivering a workplan with tangible outputs
- Ability to influence and negotiate working towards achieving a satisfactory outcome.
- Ability to prioritise workload effectively and maintain tight deadlines.
- Attention to detail and confident completion of tasks.
- Interpersonal skills - proven ability to establish and enhance effective working relationships at all levels to garner support and support others to achieve a goal or outcome.
- Ability to make full use of IT to facilitate remote working, proficiency in the use of Microsoft Office 365 software including Outlook, Teams, Word, Excel, and PowerPoint.
- Advanced and accurate keyboard and document formatting skills with a high standard of presentation and written work.
- Ability to cope under pressure and manage stressful situations; being flexible to changes to plans and agreed outcomes
- Discreet - able to maintain strict confidentiality at all levels.
- Able to use own initiative and demonstrate proactivity, foresight and confidently prepare the next step without guidance.
- Assertiveness with kindness demonstrating confidence and the ability to provide assurance.
- Ability to present to colleagues at all levels of the organisation, leading on the development of Agendas with teams and Chairs for example..
- Knowledge of corporate governance best practice.
Desirable
- Welsh Language skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Experience in the use of electronic procurement systems such as ORACLE.
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or equivalent relevant experience.
- Significant experience working at a Board or senior level.
- Extensive experience of minute taking at a Board and Committee level.
- Significant experience in administration.
- In depth knowledge of corporate governance requirements and processes.
- Advanced use of IT packages, including Microsoft Office (Word / Excel / PowerPoint) to support production of documentation, presentations, statistical data.
Desirable
- Corporate Governance qualification.
- Minute taking qualification / successful completion of a recognised minute taking course.
Experience
Essential
- Ability to minute high level meetings to a high standard.
- Experience of providing administrative support at a senior organisational level with a full understanding of administrative and organisational policies and procedures.
- Experience of working in a high paced, sensitive and deadline focused arena.
- Experience of developing and managing workload and ability to prioritise effectively.
- Experience of committee work including preparation of agendas, collation of reports and formal minute taking.
- Thorough knowledge of Microsoft Office 365 packages such as Teams, Outlook, Work, Excel, PowerPoint.
Desirable
- Knowledge of NHS structures and corporate governance processes.
- Experience of working in a large and complex organisation.
- Touch typing.
Skills and Attributes
Essential
- Ability to prepare clear and accurate minutes of meetings and committees.
- Adhere to and can demonstrate the Trust's values and behaviours.
- Ability to work unsupervised and autonomously delivering a workplan with tangible outputs
- Ability to influence and negotiate working towards achieving a satisfactory outcome.
- Ability to prioritise workload effectively and maintain tight deadlines.
- Attention to detail and confident completion of tasks.
- Interpersonal skills - proven ability to establish and enhance effective working relationships at all levels to garner support and support others to achieve a goal or outcome.
- Ability to make full use of IT to facilitate remote working, proficiency in the use of Microsoft Office 365 software including Outlook, Teams, Word, Excel, and PowerPoint.
- Advanced and accurate keyboard and document formatting skills with a high standard of presentation and written work.
- Ability to cope under pressure and manage stressful situations; being flexible to changes to plans and agreed outcomes
- Discreet - able to maintain strict confidentiality at all levels.
- Able to use own initiative and demonstrate proactivity, foresight and confidently prepare the next step without guidance.
- Assertiveness with kindness demonstrating confidence and the ability to provide assurance.
- Ability to present to colleagues at all levels of the organisation, leading on the development of Agendas with teams and Chairs for example..
- Knowledge of corporate governance best practice.
Desirable
- Welsh Language skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Experience in the use of electronic procurement systems such as ORACLE.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
