Job summary
The Rostering Systems Manager is a new post within Resourcing and EMS Coordination of the Welsh Ambulance Services NHS Trust. The successful post holder will be the lead specialist responsible for the effective management and performance of the resourcing systems.
The Rostering Systems Manager will have responsibility to identify system improvements, solutions and provide project leadership and management related to the electronic rostering systems and interfaces.
This is an exciting time to join the Welsh Ambulance Service as we continue our journey to service transformation. The new post of Rostering Systems Manger will play a pivotal role in the strategic transition and development of the Resourcing function. This is a key role and if you are ready for that next step in your career and want to help lead and shape ambulance services then this is an opportunity to deliver the best possible services to staff, stakeholders and patients and communities across Wales.
Main duties of the job
The post holder is the rostering systems lead specialist responsible for ensuring that the Trust has access to high quality workforce data and information to support production by the continual development and improvements of resourcing systems.
The post will require specialist knowledge and skills.
o Technical expert in the resourcing systems.
o First point of contact for all system queries and developments.
o Project leadership and management to ensure a high level of service, the resourcing lead in system development and testing prior to implementing changes to the systems.
o Professional support and guidance to the users of E-Rostering system to improve performance and service delivery.
o System security, ensure that data held in the systems is of a high quality, up to date and adheres to GDPR.
o Freedom to research, design and develop intricate data sets and has the autonomy to change departmental processes to ensure the Trust meets its requirements for staffing and budgetary reporting to align with ESR/Oracle workforce data.
About us
#RemarkablePeople
'Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we're needed. The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from BME communities and disability groups. Careers within the Welsh Ambulance Services NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you're sure to find a career with us which is fulfilling, challenging, and rewarding. All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English Applicants are advised to apply early as we reserve the right to close a vacancy prior to the closing date if a high number of applications have been received.'
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject (such as workforce management information systems) or equivalent experience.
- Advanced ICT, Excel qualification or evidence of equivalent operational application.
- Highly specialist knowledge in Management Information System administration and business intelligence.
- Project Management qualification Prince 2 or evidence of knowledge experience.
Desirable
- Specialist Knowledge of rostering systems, demand and capacity, workforce management systems
Experience
Essential
- Evidence of effective system development, management and utilisation of GRS or similar shift allocation e-rostering or workforce management information system.
- Implementing new procedures and systems.
- Proficient use of Microsoft Office including advanced excel and MIS database knowledge and skills including the use of pivot tables and SQL (Software Query Language)
Desirable
- SQL knowledge, Power BI an advantage.
- Experience of working in the NHS and/or an emergency service
- Specialist Knowledge of rostering systems, demand and capacity, workforce management systems.
Apptitude and Abilities
Essential
- Engaging leadership and management capability
- Excellent planning and organizational skills
- Ability to design and deliver E-Rostering system training programmes
- Ability to travel across Wales. Able to work hours flexibly.
Desirable
- Flexibility to meet service demands and competing or changing priorities
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject (such as workforce management information systems) or equivalent experience.
- Advanced ICT, Excel qualification or evidence of equivalent operational application.
- Highly specialist knowledge in Management Information System administration and business intelligence.
- Project Management qualification Prince 2 or evidence of knowledge experience.
Desirable
- Specialist Knowledge of rostering systems, demand and capacity, workforce management systems
Experience
Essential
- Evidence of effective system development, management and utilisation of GRS or similar shift allocation e-rostering or workforce management information system.
- Implementing new procedures and systems.
- Proficient use of Microsoft Office including advanced excel and MIS database knowledge and skills including the use of pivot tables and SQL (Software Query Language)
Desirable
- SQL knowledge, Power BI an advantage.
- Experience of working in the NHS and/or an emergency service
- Specialist Knowledge of rostering systems, demand and capacity, workforce management systems.
Apptitude and Abilities
Essential
- Engaging leadership and management capability
- Excellent planning and organizational skills
- Ability to design and deliver E-Rostering system training programmes
- Ability to travel across Wales. Able to work hours flexibly.
Desirable
- Flexibility to meet service demands and competing or changing priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
