Job summary
We are looking for Band 3 Hiring Officers to support the NLPSS hiring team during the busy period of trainee doctors' rotations.
The hiring team are responsible for hiring new starters onto ESR system for payroll purposes and entering pre-employment check details. You'll be part of a team responsible for keeping our ESR system accurate and up to date for some of the largest NHS Trusts in London.
Please note that the roles are based in Enfield, Civic Centre EN1 3ES. You will be expected to work full time in the office initially during training, and then moving to home working for 2 days per week (as per team leaders sign off). The interviews will take place at this site.
The post will be fixed term for 6 months. We are aiming for a start date of the beginning of June 2026 until the end of November 2026, subject to pre-employment clearances.
Main duties of the job
What we're looking for:
o Excellent attention to detail with high accuracy
o Experience of data entry, systems and Microsoft applications
o Exceptional organisational skills
o Strong communication abilities
o A genuine passion for supporting our staff in the NHS
The post holder will provide a high quality, responsive, streamlined service to managers and employees within the trust which includes:
- Data Entry (Both numeric and non-numeric) into ESR system
- Ensuring that Managers and Employees are provided an accurate and quality service.
- Ensuring that all administrative KPI's are adhered to.
- Working within the policies and procedures, ensuring that audit requirements are met at all times and deadlines are strictly adhered to.
- Appropriate application of Data Protection rules.
About us
North London Partners Shared Services are hosted by Royal Free London NHS Foundation Trust. Staff members who join North London Partners Shared Services from another NHS organisation enjoy continuity of NHS employment.
We have shared values, grounded in respect for one another. We focus on providing cost effective, outcome focused services, streamlining processes and encouraging growth, with a culture of accountability where all ideas are welcomed. We take pride in our staff, providing learning and development opportunities so we can all be a part of our mission: better quality services, digitally enabled, designed around the user experience, freeing time to care.
Benefits
- Be part of an exciting new future for one the leading NHS shared service centre in the country.
- Excellent career development and training opportunities.
- An opportunity to learn from industry-wide best practice organisations
For further information, please visit our website:https://www.northlondonsharedservices.nhs.uk
Job description
Job responsibilities
The main duties for the NLPSS recruitment service as a whole are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role.
Due to the high number of applications that are received for some posts, we reserve the right to close any vacancies before the stated closing date. Therefore, please ensure you apply without delay if you wish to be considered for this role.
Job description
Job responsibilities
The main duties for the NLPSS recruitment service as a whole are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role.
Due to the high number of applications that are received for some posts, we reserve the right to close any vacancies before the stated closing date. Therefore, please ensure you apply without delay if you wish to be considered for this role.
Person Specification
Education & professional Qualifications and Experience
Essential
- Educated to NVQ level 3 in a relevant subject or equivalent previous proven experience
- Demonstrable experience of working in an administrative environment and working with computerised data systems
Desirable
- Awareness of a range of health services provisions
- Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
Communication
Essential
- Demonstrably excellent customer service skills
- Clear communicator with good writing, data entry and telephone skills
- Excellent communication skills: able to maintain confidentiality at all times and communicate with tact and discretion.
Analytical
Essential
- Problem solving skills
- Ability to collate, input and analyse data systematically and accurately
- Knows when and how to escalate problems/difficulties.
Values
Essential
- Demonstrable ability to meet the organisational values
Planning
Essential
- Able to work on own initiative, organising and prioritising own workload to set deadlines
- Attention to detail
- Able to understand and work within the Trust's policies relating to data protection, equal opportunities and Health and Safety
Autonomy
Essential
- Ability to work effectively as part of a team
- Computer literate - keyboard skills, Word, Excel, outlook & PowerPoint.
Financial and Physical Resources
Essential
- Ability to use equipment and resources in a responsible and cost effective manner.
Other requirements
Essential
- Demonstrable understanding of and commitment to equal opportunities.
- An ability to maintain confidentiality and trust
- Good time keeping
- Flexible approach to work
Desirable
- Working knowledge of Microsoft Office including Word and Excel
- Knowledge of NHS issues
- Understanding of Data Protection legislation
Person Specification
Education & professional Qualifications and Experience
Essential
- Educated to NVQ level 3 in a relevant subject or equivalent previous proven experience
- Demonstrable experience of working in an administrative environment and working with computerised data systems
Desirable
- Awareness of a range of health services provisions
- Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
Communication
Essential
- Demonstrably excellent customer service skills
- Clear communicator with good writing, data entry and telephone skills
- Excellent communication skills: able to maintain confidentiality at all times and communicate with tact and discretion.
Analytical
Essential
- Problem solving skills
- Ability to collate, input and analyse data systematically and accurately
- Knows when and how to escalate problems/difficulties.
Values
Essential
- Demonstrable ability to meet the organisational values
Planning
Essential
- Able to work on own initiative, organising and prioritising own workload to set deadlines
- Attention to detail
- Able to understand and work within the Trust's policies relating to data protection, equal opportunities and Health and Safety
Autonomy
Essential
- Ability to work effectively as part of a team
- Computer literate - keyboard skills, Word, Excel, outlook & PowerPoint.
Financial and Physical Resources
Essential
- Ability to use equipment and resources in a responsible and cost effective manner.
Other requirements
Essential
- Demonstrable understanding of and commitment to equal opportunities.
- An ability to maintain confidentiality and trust
- Good time keeping
- Flexible approach to work
Desirable
- Working knowledge of Microsoft Office including Word and Excel
- Knowledge of NHS issues
- Understanding of Data Protection legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
