Job summary
NHS Band 4: £28,392 - £31,157 per annum
Full time hours: 37.5 per week
Contract Type: Permanent
Base:Building 4000, Lakeside, North Harbour, Cosham, Portsmouth, PO6 3EN
Looking to grow your career in procurement within a respected, supportive, and people focused organisation? As a single corporate service PHU & IOW, we are incredibly proud of our Procurement & Supply Chain team, and were excited to welcome a motivated, forward thinking Assistant Procurement Specialist to join us.
Main duties of the job
You'll be part of a team that is well-regarded across the organisation for its professionalism, expertise and positive culture. You'll collaborate with a wide range of stakeholders across both Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust, playing an important part in delivering high quality, best value procurement services that directly benefit patient care.
As an Assistant Procurement Specialist, you will play a key role in supporting the delivery of procurement exercises and projects across a wide range of categories.
The single corporate service is delivered across both organisation.
About us
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The vision for our single corporate services is to:
- Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
- Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
- Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
- Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
- Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
- Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
- Build resilience for individuals and our teams.
You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job description
Job responsibilities
As an Assistant Procurement Specialist, you will play a key role in supporting the delivery of procurement exercises and projects across a wide range of categories.
You will:
- Assist in producing tender documents, contract paperwork and procurement adverts
- Work with stakeholders to produce accurate and complete specifications
- Support tender evaluations, financial assessments, and value for money analysis
- Help identify savings opportunities and new areas for contracting
- Maintain procurement records, databases and work plans
- Work closely with Procurement Specialists and Managers on key projects
Your work will directly contribute to the Trusts ability to deliver high quality, cost effective patient care - something we never lose sight of.
Please see attached full Job Description
Job description
Job responsibilities
As an Assistant Procurement Specialist, you will play a key role in supporting the delivery of procurement exercises and projects across a wide range of categories.
You will:
- Assist in producing tender documents, contract paperwork and procurement adverts
- Work with stakeholders to produce accurate and complete specifications
- Support tender evaluations, financial assessments, and value for money analysis
- Help identify savings opportunities and new areas for contracting
- Maintain procurement records, databases and work plans
- Work closely with Procurement Specialists and Managers on key projects
Your work will directly contribute to the Trusts ability to deliver high quality, cost effective patient care - something we never lose sight of.
Please see attached full Job Description
Person Specification
Qualifications
Essential
- Good general standard of education including Mathematics and English Language to NVQ 4 or relevant equivalent.
- Must be prepared to work towards the completion of the Chartered Institute of Procurement & Supply (CIPs) or equivalent.
Experience
Essential
- Experience persuading and influencing others within a Procurement environment.
- Experience of a customer service and engagement environment.
Desirable
- Willingness to develop self into a full Procurement Specialist role over time.
- Appreciation and understanding of the term whole life costing.
- Experience of competitive quotations and tenders.
- Experience of working within the public sector.
- Experience with the Atamis platform.
Knowledge
Essential
- A good understanding of Procurement knowledge.
- Competent with the Microsoft Office package.
- Good Communication skills: written & oral to explain processes, offer advice and influence decision making.
- Forward thinking with good project management skills
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised & able to prioritise workload to meet specific deadlines.
- Create, develop, and maintain working relationships with all clients to achieve corporate and team objectives.
Person Specification
Qualifications
Essential
- Good general standard of education including Mathematics and English Language to NVQ 4 or relevant equivalent.
- Must be prepared to work towards the completion of the Chartered Institute of Procurement & Supply (CIPs) or equivalent.
Experience
Essential
- Experience persuading and influencing others within a Procurement environment.
- Experience of a customer service and engagement environment.
Desirable
- Willingness to develop self into a full Procurement Specialist role over time.
- Appreciation and understanding of the term whole life costing.
- Experience of competitive quotations and tenders.
- Experience of working within the public sector.
- Experience with the Atamis platform.
Knowledge
Essential
- A good understanding of Procurement knowledge.
- Competent with the Microsoft Office package.
- Good Communication skills: written & oral to explain processes, offer advice and influence decision making.
- Forward thinking with good project management skills
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised & able to prioritise workload to meet specific deadlines.
- Create, develop, and maintain working relationships with all clients to achieve corporate and team objectives.
