Portsmouth Hospitals University NHS Trust

OneEPR Digital Transformation Change Facilitator

The closing date is 16 November 2025

Job summary

The OneEPR Program exists to implement a single integrated electronic patient record (EPR) designed to improve patient outcomes and the experience of delivering care for our colleagues.

The solution is the direct result of the combined vision and strategic goals of:

Isle of Wight NHS Trust (IWT)
Portsmouth Hospitals University NHS Trust (PHU)
Hampshire Hospitals NHS Foundation Trust (HHFT)
University Hospital Southampton Foundation Trust (UHS)

The Trusts will work together with their clinical and departmental experts alongside regional digital colleagues to procure and implement a joint EPR over the coming years.

The introduction of EPR will support us in transforming how we work every day, helping us to run our services with the information we need at our fingertips. It will also help us to deliver care in a different way, according to best practice, efficiently and consistently.

Main duties of the job

Our EPR will act as an enabler for a greatly improved integrated healthcare system, in which caregivers and patients have electronic access to more complete health records and are empowered to make better health decisions. The key objectives of the program are:

Enhance patient care by empowering clinicians, providing them with the right information at the right time and in the right place
Improved continuity of care for many of our patients who receive treatment at more than one Trust
Provide a single source of truth, making sharing information across pathways much simpler
Maximise efficient working and reduce errors when making decisions
Allow significantly greater clinical information-sharing with our partners in primary care, community care, mental health and ambulance
Enable integration of acute services across the four Trusts

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The vision for our single corporate services is to:

Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. The arrangements and frequency will be agreed locally.

Date posted

30 October 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£38,682 to £46,580 a year

Contract

Fixed term

Duration

2 years

Working pattern

Full-time

Reference number

REF1787P

Job locations

Queen Alexandra Hosp, Southwick Hill Road, Cosham

Portsmouth

PO6 3LY

St Marys Hospital

Parkhurst Road

Newport

PO30 5TG

Job description

Job responsibilities

NHS Band 6 - Salary £38,682 - £46,580

Fixed term contract : 2 years

There are two vacancies for this role: one based at Queen Alexandra Hospital (Portsmouth Hospitals University NHS Trust), and the other at St Marys Hospital (Isle of Wight NHS Trust).

Full time - 37.5 hours per week

Closing date : 16th November 2025

Job Summary

Portsmouth Hospitals University NHS Trust (PHU) and Isle of Wight NHS Trust (IWT) are delivering a major digital transformation programme, centred on the implementation of a new Electronic Patient Record (EPR) system and the optimisation of existing digital clinical platforms across both Trusts.

This role provides an exciting opportunity to support clinical innovation and digital change across both organisations. The post holder will work closely with clinical teams and digital colleagues to facilitate the successful adoption of the EPR and related systems, ensuring that changes are embedded into practice and that staff are supported throughout the transformation journey.

The Band 6 EPR Transformation Change Facilitator will be a registered Nurse, Midwife, or Allied Health Professional (AHP) with clinical experience and a strong interest in digital healthcare. They will act as a key link between clinical services and the digital programme team, supporting training, engagement, and change management activities.

Core Requirements

System Implementation & Optimisation

Support the rollout and configuration of EPR modules and digital clinical systems.
Assist in testing, validation, and post-implementation stabilisation of new systems.
Contribute to the redesign of clinical workflows to embed digital solutions.
Promote digital working to improve patient safety, quality, and staff experience.
Provide feedback from clinical users to inform system optimisation.

Change Management & Transformation

Use approved change management approaches to support staff through digital transformation.
Assist in mapping current and future state processes across services.
Facilitate User Acceptance Testing (UAT) and gather feedback from frontline teams.
Deliver training, floor-walking, and engagement activities to support adoption.
Help identify and track benefits of digital change beyond the business case.
Work with the Associate CNIO and Change Lead to deliver project milestones.

Communication & Stakeholder Engagement

Act as a liaison between clinical teams and the EPR Programme Team.
Communicate clearly and confidently with multidisciplinary teams, adapting style to audience.
Build positive working relationships across PHU, IWT, and external partners.
Support workshops, presentations, and engagement sessions to promote digital literacy.
Represent clinical perspectives in local forums and user groups.

Professional & Clinical Responsibilities

Maintain professional registration and clinical credibility through active engagement.
Ensure practice aligns with NMAHP codes of conduct and Trust policies.
Participate in training and development activities to maintain digital and clinical competencies.
Share learning and support colleagues through change.

Governance & Safety

Support the identification and escalation of clinical safety issues in line with national standards (DCB0129/DCB0160).
Assist in the development of SOPs and documentation related to digital systems.

Contribute to audits, gap analyses, and service improvement initiatives.

For full details of this role, please refer to the enclosed Job Description before applying for this vacancy

Job description

Job responsibilities

NHS Band 6 - Salary £38,682 - £46,580

Fixed term contract : 2 years

There are two vacancies for this role: one based at Queen Alexandra Hospital (Portsmouth Hospitals University NHS Trust), and the other at St Marys Hospital (Isle of Wight NHS Trust).

Full time - 37.5 hours per week

Closing date : 16th November 2025

Job Summary

Core Requirements

System Implementation & Optimisation

Support the rollout and configuration of EPR modules and digital clinical systems.
Assist in testing, validation, and post-implementation stabilisation of new systems.
Contribute to the redesign of clinical workflows to embed digital solutions.
Promote digital working to improve patient safety, quality, and staff experience.
Provide feedback from clinical users to inform system optimisation.

Change Management & Transformation

Use approved change management approaches to support staff through digital transformation.
Assist in mapping current and future state processes across services.
Facilitate User Acceptance Testing (UAT) and gather feedback from frontline teams.
Deliver training, floor-walking, and engagement activities to support adoption.
Help identify and track benefits of digital change beyond the business case.
Work with the Associate CNIO and Change Lead to deliver project milestones.

Communication & Stakeholder Engagement

Act as a liaison between clinical teams and the EPR Programme Team.
Communicate clearly and confidently with multidisciplinary teams, adapting style to audience.
Build positive working relationships across PHU, IWT, and external partners.
Support workshops, presentations, and engagement sessions to promote digital literacy.
Represent clinical perspectives in local forums and user groups.

Professional & Clinical Responsibilities

Maintain professional registration and clinical credibility through active engagement.
Ensure practice aligns with NMAHP codes of conduct and Trust policies.
Participate in training and development activities to maintain digital and clinical competencies.
Share learning and support colleagues through change.

Governance & Safety

Support the identification and escalation of clinical safety issues in line with national standards (DCB0129/DCB0160).
Assist in the development of SOPs and documentation related to digital systems.

Contribute to audits, gap analyses, and service improvement initiatives.

For full details of this role, please refer to the enclosed Job Description before applying for this vacancy

Person Specification

Qualifications

Essential

Degree-level qualification or equivalent professional registration/experience

Desirable

Leadership or change management training

Experience

Essential

Clinical experience in adult acute or specialist services; use of EPR or digital systems; involvement in change initiatives
Experience in training, coaching, presenting, or supporting digital projects

Knowledge

Essential

Understanding of patient flows, clinical workflows, NHS structure, and digital systems
Awareness of Trust digital strategy and informatics

Person Specification

Qualifications

Essential

Degree-level qualification or equivalent professional registration/experience

Desirable

Leadership or change management training

Experience

Essential

Clinical experience in adult acute or specialist services; use of EPR or digital systems; involvement in change initiatives
Experience in training, coaching, presenting, or supporting digital projects

Knowledge

Essential

Understanding of patient flows, clinical workflows, NHS structure, and digital systems
Awareness of Trust digital strategy and informatics

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.