Job summary
This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only
Job title: Supply Chain Coordinator
Reporting to: Supply Chain Supervisor
Accountable to: Head of Supply Chain
Pay Band: Agenda for Change Band 3
The Trusts Procurement and Supply Department needs an enthusiastic team player to join our Supply Chain Team, to provide essential services to wards and departments, throughout the Queen Alexandra and St. Marys Hospitals. Some knowledge of supply chain management and the use of hand held bar code readers would be useful, but not essential, as would the use of Procurement and Inventory systems, however full training will be provided. You should have experience of working in a customer services environment and be prepared to undertake light lifting. Keyboard skills are essential. You will have a flexible approach to work and the ability to communicate well with customers and colleagues. You will be able to prioritise your workload whilst understanding that you will have to meet deadlines. Whilst our Procurement team is based at Lakeside North Harbour, our Supply Chain Teams are based at the Queen Alexandra Hospital in Portsmouth as well as at St. Marys in Newport IoW.
Main duties of the job
Process routine information advising customers and work colleagues using persuasive skill to maximise cost effectiveness within the Supply Chain. Understand and follow routine Supply Chain Procedures to ensure the agreed levels of service are achieved. Resolve any queries, uplifts or collections on behalf of the customer liaising with NHS Supply Chain and commercial suppliers. Purchase goods and services through the E Procurement systems against contracts as requested by the budget holders. Ensure all stock review meetings are planned and carried out effectively. Take responsibility for stock levels for departments using the Supply Chain Service. Maintain an acceptable working relationship with hospital departments ensuring quick and effective response to enquiries. Take responsibility to ensure accurate data entry is carried out to meet input deadlines within supplies systems. Frequently works alone using own initiative on routine decisions whilst operating standard procedures. Ensure adequate manual handling equipment is available to carry out routine lifting duties in a safe environment in line with the Trust Policy. Inform the customer of any potential problems within the Supply Chain to ensure adequate stock or stock alternatives are available for end user. Ensure all stock rooms are maintained in a tidy condition to meet current Health & Safety regulations.
About us
Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
The single corporate service is delivered across both organisation. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job description
Job responsibilities
Specific Core Functions
Process routine information advising customers and work colleagues using persuasive skill tomaximise cost effectiveness within the Supply Chain.
Understand and follow routine Supply Chain Procedures to ensure the agreed levels ofservice are achieved.
Resolve any queries, uplifts or collections on behalf of the customer liaising with NHSSupply Chain and commercial suppliers.
Carry out Supply Chain reviews with customers, ensuring relevant reports are analysed toachieve cost effective stock taking.
Purchase goods and services through the E Procurement systems against contracts asrequested by the budget holders.
Ensure all stock review meetings are planned and carried out effectively.
Take responsibility for stock levels for departments using the Supply Chain Service.
Maintain an acceptable working relationship with hospital departments ensuring quick andeffective response to enquiries.
Take responsibility to ensure accurate data entry is carried out to meet input deadlineswithin supplies systems.
Frequently works alone using own initiative on routine decisions whilst operating standard procedures.
Ensure adequate manual handling equipment is available to carry out routine lifting duties ina safe environment in line with the Trust Policy.
Inform the customer of any potential problems within the Supply Chain to ensure adequatestock or stock alternatives are available for end user.
Ensure all stock rooms are maintained in a tidy condition to meet current Health & Safetyregulations.
Job description
Job responsibilities
Specific Core Functions
Process routine information advising customers and work colleagues using persuasive skill tomaximise cost effectiveness within the Supply Chain.
Understand and follow routine Supply Chain Procedures to ensure the agreed levels ofservice are achieved.
Resolve any queries, uplifts or collections on behalf of the customer liaising with NHSSupply Chain and commercial suppliers.
Carry out Supply Chain reviews with customers, ensuring relevant reports are analysed toachieve cost effective stock taking.
Purchase goods and services through the E Procurement systems against contracts asrequested by the budget holders.
Ensure all stock review meetings are planned and carried out effectively.
Take responsibility for stock levels for departments using the Supply Chain Service.
Maintain an acceptable working relationship with hospital departments ensuring quick andeffective response to enquiries.
Take responsibility to ensure accurate data entry is carried out to meet input deadlineswithin supplies systems.
Frequently works alone using own initiative on routine decisions whilst operating standard procedures.
Ensure adequate manual handling equipment is available to carry out routine lifting duties ina safe environment in line with the Trust Policy.
Inform the customer of any potential problems within the Supply Chain to ensure adequatestock or stock alternatives are available for end user.
Ensure all stock rooms are maintained in a tidy condition to meet current Health & Safetyregulations.
Person Specification
Qualifications
Essential
- Experience of working in a service industry .
- Education to GCSE or equivalent, including Mathematics and English NVQ Level 3 or CIPS Foundation Level.
Desirable
- Warehouse or general retail experience Training in moving and handling goods including use of a Forklift.
- Working towards an NVQ qualification.
Experience
Essential
- Ability to communicate in written and oral English.
- Ability to operate a personal computer with knowledge of word processing, spreadsheets, database,and presentation software.
- Ability to understand and work with financial, administrative and personnel processes and practices.
Desirable
- Some knowledge of supply chain management and the use of hand held bar code readers; experience with Procurement and Inventory systems.
Additional criteria
Essential
- Well-developed influencing skills across hierarchies and disciplines Ability to act and ensure delivery.
- Responsive and flexible attitude and approach.
Desirable
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised, able to prioritise both own workload and that of team members.
Person Specification
Qualifications
Essential
- Experience of working in a service industry .
- Education to GCSE or equivalent, including Mathematics and English NVQ Level 3 or CIPS Foundation Level.
Desirable
- Warehouse or general retail experience Training in moving and handling goods including use of a Forklift.
- Working towards an NVQ qualification.
Experience
Essential
- Ability to communicate in written and oral English.
- Ability to operate a personal computer with knowledge of word processing, spreadsheets, database,and presentation software.
- Ability to understand and work with financial, administrative and personnel processes and practices.
Desirable
- Some knowledge of supply chain management and the use of hand held bar code readers; experience with Procurement and Inventory systems.
Additional criteria
Essential
- Well-developed influencing skills across hierarchies and disciplines Ability to act and ensure delivery.
- Responsive and flexible attitude and approach.
Desirable
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised, able to prioritise both own workload and that of team members.
