Job summary
Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking enthusiastic and highly motivated individuals to join our expanding Information Governance Team.
Main duties of the job
Your role will be to ensure both Trusts meet their legal and regulatory obligations associated with information governance and to ensure that there are robust arrangements in place to continue to be well led organisations. This includes assurance and escalation as necessary.
Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview
About us
Our vision for Single Corporate Services :
Working as
a partnership, both IWT and PHU have a shared vision for excellence in care for
our patients and communities; with a set of strategic aims underpinning how we
will achieve this. The creation of a single corporate service (SCS) is
essential for us to support our clinical and operational services, and our
wider transformation programme.
This
vacancy is part of the Single Corporate Services Division:
Our vision
is:
Be an employer of choice for
corporate talent, attracting and retaining people who share our values for
excellence in care and welcome the opportunity to benefit from the broad range
of flexible career and development opportunities we can offer.
Improve efficiency through
simplified and standardised policies, processes, and systems, drawing on the
best from both Trusts.
Do things once and reduce any
duplication on transactional tasks giving corporate staff the ability to focus
on higher value and more diverse activities.
Co-invest in the latest digital
solutions and standardise our approach, meaning we do things once for both
organisations.
Improve learning and development
opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built
facilities on the Island and in Portsmouth to enable closer working and
sharing.
Build resilience for individuals
and our teams.
Job description
Job responsibilities
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Location: Positions are available in bothMitchell Way, Portsmouth PO3 5PE and St Mary's Hospital, Parkhurst Rd, Newport PO30 5TG
Band: 3 Salary £24,071 - £25,674 per annum
Hours: 37.5 per week
Contract Type: Full time and Part-time / Permanent
Key Responsibilities :
- To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
- You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
- You will be responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
- You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
- You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
- You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation
For further information please refer to the enclosed Job Description
Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
Job description
Job responsibilities
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Location: Positions are available in bothMitchell Way, Portsmouth PO3 5PE and St Mary's Hospital, Parkhurst Rd, Newport PO30 5TG
Band: 3 Salary £24,071 - £25,674 per annum
Hours: 37.5 per week
Contract Type: Full time and Part-time / Permanent
Key Responsibilities :
- To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
- You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
- You will be responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
- You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
- You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
- You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation
For further information please refer to the enclosed Job Description
Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
Person Specification
Qualifications
Essential
- G.C.S.E (or equivalent) grade 4 or above in English and Maths.
- NVQ Level 3 (or equivalent
Experience
Essential
- Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
- Excellent verbal, telephone, and written communication skills
- Effective general administration duties
Person Specification
Qualifications
Essential
- G.C.S.E (or equivalent) grade 4 or above in English and Maths.
- NVQ Level 3 (or equivalent
Experience
Essential
- Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
- Excellent verbal, telephone, and written communication skills
- Effective general administration duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
