Portsmouth Hospitals University NHS Trust

Administration Support Officer

This job is now closed

Job summary

An exciting opportunity has arisen for an enthusiastic individual with a high level of organisational, communication and administrative skills.

You will be part of a dynamic team who are responsible for supporting the delivery of all elements of the Trust strategy and specific programmes and projects. The team also ensures that the appropriate frameworks and processes are in place to co-ordinate and manage the annual operational / business planning process.

Main duties of the job

This is a permanent opportunity for an engaging, motivated person who has the ability to work unsupervised, providing high quality and effective clerical and administrative support to the Planning and Strategy Team. We are looking for an individual who is IT proficient, with plenty of drive and initiative. If you want to be part of a high performing, very friendly team, we would love to hear from you.

You will play a key role in supporting the Strategy function across the breadth of its portfolio. This will range from providing administrative support to:

The Joint Business Case Review Committee (BCRC) process.
Co-ordination of the Trust level projects and Benefits management system.
The creation of the annual operational plan.
The delivery of Trusts Strategy through Strategic Initiatives, True Norths and Breakthrough Objectives.
A portfolio of the programmes and projects.

About us

Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service (SCS) is essential for us to support our clinical and operational services, and our wider transformation programme.

This vacancy is part of the Single Corporate Services Division.

Our vision for the SCS Division:

Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.

The SCS is delivered across IWT and PHU , you may be based at either and may be required to undertake business travel between sites.

Date posted

04 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

REF1328K

Job locations

Building 4000 Lakeside, North Harbour

PORTSMOUTH

PO6 3EN

Job description

Job responsibilities

This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System

Organisations within scope are as follows:

Hampshire and Isle of Wight Integrated Care Board
Southern Health Foundation Trust
Portsmouth Hospitals University NHS Trust
University Hospital Southampton
Solent NHS Trust
South Central Ambulance Service
Isle of Wight NHS Trust
Hampshire Hospitals

Band 3 : Salary £24,071 - £25,674 ( Pro- rata)

Hours: Part-time (minimum of 28 hours per week) or Full-time (maximum of 37.5 hours per week).

Contract Type: Permanent

Key responsibilities :

The right candidate will play a key role in supporting the Strategy function across the breadth of its portfolio. This will range from providing administrative support to:

The Joint Business Case Review Committee (BCRC) process.
Co-ordination of the Trust level projects and Benefits management system.
The creation of the annual operational plan.
The delivery of Trusts Strategy through Strategic Initiatives, True Norths and Breakthrough Objectives.
A portfolio of the programmes and projects.

Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.

We are looking for the right person to fill this role on either a full time or part time basis

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview