Portsmouth Hospitals University NHS Trust

Operational Buyer

This job is now closed

Job summary

Band 3: £24,071 - £25,674

Hours: Full time (37.5 hours per week)

Contract Type: Permanent

Working for our organisation

We are a specialist team providing an end-to-end Procurement & Supply Chain service supporting local NHS Trusts. This involves the management of the strategic Procurement activity for Portsmouth University Hospitals NHS Trust and the Isle of Wight NHS Trust. We also support the Integrated Care Boards (ICBs) in Sussex, Hampshire & the Isle of Wight Commissioning organisations

We believe in growing our own talent and we encourage learning and development in a mutually supportive environment and although we are set up to deliver discreet category areas, we enjoy a one-team ethos and cross team working is encouraged.

Main duties of the job

The Opportunity

If you are interested in a new role in Procurement or looking to further start your career in Procurement, then we have an exciting opportunity for you to join our friendly Procurement team supporting the NHS and to make a real difference!

You will be an integral part of our Procurement Operational Buying Team, you will receive hands on practical training and will be involved in supporting across a wide range of projects, challenges and building their expertise procuring a diverse range of Clinical / non-Clinical services and supplies to support our NHS client base.

This role immerses you into a dynamic and fast-paced operational buying environment where you will have the opportunity to develop your career path through tactical-operational buying through to strategic procurement, underpinned by ongoing professional development and full support towards achieving your CIPS qualifications.

A generous starting salary package, NHS Pension Scheme and Blue Light Discounts & Benefits
Annual leave starting at 27 days rising to 33 days with continued service
Excellent work-life balance
Flexible hybrid working arrangements following training period (4 days office working)
Fully funded professional development & support towards CIPS qualifications including Corporate membership, study days, learning materials etc.
Free Car Parking at Lakeside hub.
The opportunity to develop your career & skill sets in Procurement working for the NHS

About us

Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The single corporate service is delivered across both organisation. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

REF1175N

Job locations

4000 Lakeside North Harbour, Western Rd

Cosham

PO6 3EN

Job description

Job responsibilities

Main duties of the job

Working with key stakeholders to understand their needs & requirements and providing procurement advice.
Managing and fulfilling the requisition to purchase order process, involving identifying sources of supply, obtaining quotations, negotiating prices/terms & conditions with suppliers and placing timely POs.
Identifying and delivering cost savings and best value outcomes.

Key responsibilities

Responsibility for all procurement and supplier contracts and pricing agreements up to £50,000.
To manage and create purchase orders (POs) from electronic requisitions within Oracle, for goods and services to be ordered direct from suppliers on behalf of our NHS colleagues.
To obtain value for money for the services and supplies purchased by using existing contract arrangements or carrying out a competitive quotation process and negotiating best possible prices with suppliers.
To ensure all procurement-buying activity is conducted compliantly, within NHS Financial Instructions/Policies, public sector procurement regulations and procedures.
Responsible for the placing purchasing orders including ad hoc/spot buying, blanket orders and call off orders in accordance with agreed procedures and performance targets.
Query Management handling a range of procurement related queries covering requisitions/requisition approvals, POs, goods receipting, pricing and invoice queries.

Job description

Job responsibilities

Main duties of the job

Working with key stakeholders to understand their needs & requirements and providing procurement advice.
Managing and fulfilling the requisition to purchase order process, involving identifying sources of supply, obtaining quotations, negotiating prices/terms & conditions with suppliers and placing timely POs.
Identifying and delivering cost savings and best value outcomes.

Key responsibilities

Responsibility for all procurement and supplier contracts and pricing agreements up to £50,000.
To manage and create purchase orders (POs) from electronic requisitions within Oracle, for goods and services to be ordered direct from suppliers on behalf of our NHS colleagues.
To obtain value for money for the services and supplies purchased by using existing contract arrangements or carrying out a competitive quotation process and negotiating best possible prices with suppliers.
To ensure all procurement-buying activity is conducted compliantly, within NHS Financial Instructions/Policies, public sector procurement regulations and procedures.
Responsible for the placing purchasing orders including ad hoc/spot buying, blanket orders and call off orders in accordance with agreed procedures and performance targets.
Query Management handling a range of procurement related queries covering requisitions/requisition approvals, POs, goods receipting, pricing and invoice queries.

Person Specification

Qualifications

Essential

Mathematics and English Language to level 2 or relevant equivalent.

Desirable

NVQ 3 in Supply Chain Management or Level 2 of CIPS.

Skills and Knowledge

Essential

Customer service skills
Confident with good communication skills (oral & written)
Problem solving
Good influencing skills
Ability to prioritise
Attention to detail
Experience of Microsoft Offices

Person Specification

Qualifications

Essential

Mathematics and English Language to level 2 or relevant equivalent.

Desirable

NVQ 3 in Supply Chain Management or Level 2 of CIPS.

Skills and Knowledge

Essential

Customer service skills
Confident with good communication skills (oral & written)
Problem solving
Good influencing skills
Ability to prioritise
Attention to detail
Experience of Microsoft Offices

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.