Go back

Portsmouth Hospitals University NHS Trust

Senior Administrative Assistant

This job is now closed

Job summary

This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System

Organisations within scope are as follows:

Hampshire and Isle of Wight Integrated Care Board
Southern Health Foundation Trust
Portsmouth Hospitals University NHS Trust
University Hospital Southampton
Solent NHS Trust
South Central Ambulance Service
Isle of Wight NHS Trust
Hampshire Hospitals

NHS Salary Band: Band 3

Salary: £24,071 - £25,674 per annum

Work Location: Queen Alexandra Hospital, Cosham

Hours per week: Full time, 37.5 hours per week

Contract Type: Permanent

Closing Date: Wednesday 18th September 2024 (Please note: we may interview on receipt of application and the role may close before the closing date)

Main duties of the job

To provide an efficient processing and invoice authorisation of pharmaceuticals and associated products for the Trust. In excess of 800 invoices/ batch sheets per week.
To provide customer care services for the pharmaceutical services to PHT & Non-PHT customers on behalf of PMU
To ensure stock checking process is carried out at the Pharmacy Manufacturing Unit per procedure including making necessary stock adjustments.
Pharmaceutical product stock ordering
Updatingthe Health Roster with A/L, Sickness and bank shifts
To provide any administrative activities at the Pharmacy Manufacturing Unit.

About us

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.

Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.

Date posted

11 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

REF951F

Job locations

Walton Road

Portsmouth

PO6 1SX

Job description

Job responsibilities

Are you an experience administrator looking for a new challenge? Do you thrive in a fast past environment where attention to detail is key? If so, then this could be role for you!

We have a fantastic opportunity for a Senior Administrative Assistant to join our team, based in Drayton, providing efficient processing and invoicing authorisation of pharmaceuticals and associated products for Portsmouth Hospitals University NHS Trust (PHU).

In this role, you will have the opportunity to put your administration skills to full use, ensuring stock checking processes are carried out and making any necessary stock adjustments as needed, daily inputting of data to our dedicated computerised stock control system (JAC) to process batch sheets and orders ensuring customers receive their orders in a timely fashion, and providing assistance to customers by problem solving and investigating incidents to find appropriate solutions.

Job description

Job responsibilities

Are you an experience administrator looking for a new challenge? Do you thrive in a fast past environment where attention to detail is key? If so, then this could be role for you!

Person Specification

Qualifications

Essential

Good general education
5 GCSE / equivalent
Demonstrated ability to work to set procedures and follow written instructions
Minimum two years administrative experience

Experience

Essential

Minimum two years administrative experience

Desirable

Previous work experience in a pharmaceutical / healthcare background

Person Specification

Qualifications

Essential

Good general education
5 GCSE / equivalent
Demonstrated ability to work to set procedures and follow written instructions
Minimum two years administrative experience

Experience

Essential

Minimum two years administrative experience

Desirable

Previous work experience in a pharmaceutical / healthcare background

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.