Job responsibilities
1.
Identify the Trusts
status regarding compliance with current fire legislation and guidance,
escalate non-conformities and put in place/recommend
corrective actions and forecast resources required.
2.
Develop,
maintain and promote a Trust-wide fire safety plan and organisational
procedures which influence and direct actions within the Clinical Service
Centres and Corporate Functions. Monitor
the implementation of the plan and systematically audit compliance with
legislation and standards across the Trust.
3.
To be responsible for
ownership of monitoring and reporting of fire safety which can be used to
demonstrate actions that are required and to ensure compliance with regulations.
4.
Lead the Operational
Fire Safety Group ensuring meetings are regular, documented and reported
quarterly to the Fire Safety Group, Estates and Facilities Group, Health and
Safety Committee and any other relevant Group/Committee.
5.
Liaise with Trust staff
and others when conducting fire safety audits and fire risk assessments,
compile standardised professional management reports as necessary and
incorporate within the Divisional management systems. To provide support and
guidance to the Divisions on compliance with Fire Safety legislation.
6.
To minimise the risk of
fire occurring by establishing and maintaining safe fire procedures within a
complex healthcare environment through delivery of fire awareness training and
liaison, specifying fire warning and firefighting systems.
7.
Organise fire drills and
monitor their effectiveness compiling accurate records of staff training and drills.
8.
Manage specialist
investigations of all fire incidents, producing appropriate reports for the
identified Board level Director with Fire Safety Responsibility. Record,
investigate and report on fire incidents and unwanted fire signals.
9.
Maintain comprehensive
records of all fire incidents and investigations ensuring that trends are
identified, and that advice is given to the appropriate people for remedial
action to reduce incidents.
10.
Keep records of all fire
incidents and false alarms and ensure that fire reports are prepared in a
timely manner to a standard format and where necessary issue remedial advice on
the emergency. Manage the maintenance
of fire safety records and the development of local fire safety manuals for
Trust premises.
11.
Attend to fire calls,
where necessary undertake an investigation and advise of any action plan.
12. Provide specialist fire advice and guidance to capital
schemes to deliver effective facilities, which maximize safety and minimise
revenue costs and risk.
13. Monitor the adherence to the Trusts Fire Policy and
work to ensure that the Trusts health and safety policies and procedures are
adhered to. Specifically, to ensure that the activities of contractors working
on site do not subvert fire, health and safety of any premises through personal inspections.
14. Prepare and deliver a programme of fire lectures to
all staff, to educate staff of the need to have fire safety awareness and
through scheduled informative and constructive training promote the needs both
to prevent fire and to be aware and follow the proper fire procedures in the
event of a fire. Supporting the Training Department with maintaining a register
of staff who have been trained and those requiring training.
15. Produce, review, and update comprehensive fire risk
assessments for all Trust properties and properties where Trust staff and
patients work or deliver a service. Produce, manage, and report on any actions
from the fire risk assessments. Identify capital investment requirements to
ensure full compliance with national and international standards.
16. Ensure that there is in place satisfactory means to
carry out the statutory testing of all fire safety installations and equipment
throughout the organisation and that such equipment
comply with the appropriate regulations.
17. A sound knowledge and understanding of the relevant
Building Regulations and Standards and their application and in addition those
of the appropriate British Standards or equivalent regarding all fire safety
installations and equipment is required.
18. Maintain up to date knowledge on all matters relating
to fire safety. This may require attendance to any courses as required to
assist with the execution of duties.
19. The use of computers, with appropriate keyboard skills
to enable the use of Trust software inc. Microsoft Office and Outlook. The
ability to prepare, produce and deliver power point slide presentations for
statutory fire awareness training is required.
20. To produce highly detailed reports containing an
analysis of reported fire incidents and identify any patterns, trends, and
recommendations.
21. Develop and maintain effective partnerships with other
Divisions and Services regarding fire safety issues, working with all levels of
Trust staff and PFI partners, across all sites and community premises, to
ensure an ongoing awareness of fire
procedures and policies, primarily through regular consultation and organised fire safety training.
22.
Monitor by physical inspection and/or review of
records the performance and quality of all matters relating to Fire Safety
provided by the PFI service provider and other providers at the Trusts peripheral
sites. Compile compliance and technical reports and conduct technical
negotiations with the service providers to resolve issues identified in line
with the monitoring programme.
23.
To monitor technical compliance performance of
the PFI assets to ensure optimal availability and compliance of the facility.
Responsible for raising any concerns, risk and work with Responsible Person(s),
Head of Estates, Operational Teams and third-party providers to identify
mitigations and escalate to the Director of Estates/Trust Representative if
necessary. All risks and issue should be raised and tracked on the appropriate
registers, including the Trusts reporting system, and considered at appropriate
groups/committees if safe remediation cannot be achieved.
24.
Establish systems to monitor changes in
legislation, NHS and other relevant guidance and local developments to ensure
their incorporation into Hard FM service specification and Service Contracts.
25.
Plan and organise scheduled and unscheduled
audits and performance review meetings and inspections, including physical
inspection and review of records. Assist in dispute resolution matters and
evaluate outcomes.
26.
To ensure annual Authorising Engineers and
Responsible Persons and Trust Policy compliance audits and risk assessments are
undertaken, reports received, and actions are completed within agreed
timescales.
27.
Review the monthly PFI performance report and
highlight issues and gaps in respect of technical compliance including
requirements of the PFI Project Agreement and Schedules 14 & 18.
28.
Provide compliance highlight reports to the Head
of Estates for the monthly contract meetings.
29.
Review and comment upon service providers and contractors
policies, working practices, quality systems and method statements in terms of
compliance, authorisation, health and safety and disruption to hospital
activities including peripheral sites.
30.
Ensure that service providers and contractors
comply with relevant trust policies and procedures.
31.
Liaise between hospital departments, external contractors,
and other agencies and where necessary directly supervise any maintenance and
project work in a way to minimize disruption to clinical and business services.
32.
Evaluate and assess perceived risks in estates
related matters and prepare reports and recommendations as required.
33.
Review and monitor the service providers
business continuity, emergency, and contingency plans. Ensure such plans are
robust, resilient, effective, and tested and witness such testing as
appropriate.
34.
Review, audit and report upon the service
providers records and record keeping procedures.
35.
Provide technical advice on fire safety matters
and PFI services and procedures to service users and colleagues, including
training where needed.
36.
To actively participate with internal and
external reviews and audits ensuring the outputs/actions from these are
developed into clearly defined action plans and monitored to ensure timely
completion.
37. Generate,
develop, review and comment upon data and drawings produced from various
computer software including AutoCAD and CAFM.
38.
Authorised signatory for maintenance works, energy,
and utilities.
39. Provide,
receive, interpret and process highly complex contract and technical data and
information in various forms for the preparation of:
Survey, occupancy, and spatial records for the
estate via Computer Aided Facilities Management (CAFM) System
PFI facilities management contractor activity and
performance reports and analysis
Other reporting needs of the department
40.
Develop reporting policies and procedures and
propose continuous improvements to reporting processes. Regularly provide
high-level management information in written reports, web pages and
spreadsheets detailing and interpreting cost, quantity, activity, and
performance data.
41. Provide
data and create specialist reports on a regular or ad-hoc basis to support the
Departments and the Trusts needs such as Estates Returns Information
Collection, Premises Assurance Model, and other statutory and non-statutory data
collection and freedom of information requests.
42. To
be an active member of the Estates, Facilities and PFI team to develop our
relationship with the third-party service provider(s) and key stakeholders to
ensure robust governance and compliance of contracts. These include but not
limited to construction standards, variations, insurance, change in law, change
in healthcare requirements, hand-back, dispute resolution, retail outlets and
third parties.
